Catering Services Contract  – Strathclyde Country Park

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Contact person: Louise Campbell
Telephone: +44 1412879774
E-mail: louise.campbell2@glasgow.gov.uk
Fax: +44 1412879399
NUTS code: UKM82

Internet address(es):Main address: www.glasgow.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

The contract is awarded by a central purchasing body

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publictendersscotland.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

Regional or local authority

General public services

Catering Provision at Strathclyde Country park.

Reference number: GCC004403CPU

Services

Glasgow City Council (GCC) wishes to engage with the suitably experienced and qualified Catering Service Provider to plan, deliver and

manage the Catering Services for The Glasgow 2018 European Championships at the following venue;

Strathclyde country park

(VENUE CODE — SCP), located 366 Hamilton Rd, Motherwell ML1 3ED, Lanarkshire.

This contract is divided into lots: no

NUTS code: UKM82

Main site or place of performance:

Strathclyde Country Park, 366 Hamilton Road, Motherwell ML1 3ED.

Glasgow City Council (GCC) wishes to engage with the suitably experienced and qualified Catering Service Provider to plan, deliver and

manage the Catering Services for The Glasgow 2018 European Championships at the following venue;

Strathclyde country park

(VENUE CODE — SCP), located 366 Hamilton Rd, Motherwell ML1 3ED, Lanarkshire.

Criteria below

Quality criterion – Name: Project Team / Weighting: 3

Quality criterion – Name: Food Charter / Weighting: 8

Quality criterion – Name: Seasonal Produce / Weighting: 2

Quality criterion – Name: Look and Methodology / Weighting: 4

Quality criterion – Name: Catering service project timeline / Weighting: 4

Quality criterion – Name: HRM Plan / Weighting: 6

Quality criterion – Name: Operational Plan / Weighting: 6

Quality criterion – Name: Equipment Plan / Weighting: 2

Quality criterion – Name: Communications Plan / Weighting: 1

Quality criterion – Name: Complinace to Regulations / Weighting: 8

Quality criterion – Name: Food Standard and Menu Requirements / Weighting: 5 %

Quality criterion – Name: User pays menu / Weighting: 6

Quality criterion – Name: Fair work Practices / Weighting: 5

Price – Weighting: 40

Duration in months: 10

This contract is subject to renewal: no

Variants will be accepted: no

Options: no

The procurement is related to a project and/or programme financed by European Union funds: no

List and brief description of conditions:

Not Applicable.

List and brief description of selection criteria:

Bidders must comply with the under-noted minimum financial requirements in order to participate in the tendering process.

Minimum level(s) of standards possibly required:

There is a minimum financial requirement that affects trading performance and balance street strength. Financial requirements should be

calculated on latest filed accounts with Companies House. Non company organisations (Sole Traders, Partnerships) must supply

documentary evidence that the under-noted financial requirements have been met.

Trading Performance Ratio

An overall positive outcome on pre-tax profits over a 3 year period

Exceptional items can be excluded from the calculation.

Balance Sheet Strength

Net worth of the organisation must be positive

Intangibles can be included for purposes of the Total Assets figures

The above would be expressed in the ratio Total Assets/Total Liabilities

Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above

minimum financial requirements for the period in which they have been trading.

Applicants, who do not comply with the above financial requirements but are part of a group, can provide a Parent Guarantee if the Parent

Company satisfies the financial requirements stipulated above.

The following insurances are required for this contract:

Employer’s Liability

The organisation/consultant shall take out and maintain throughout the period of their services Employer’s Liability insurance to the value

of at least ten million (10 000 000) pounds sterling in respect of any one claim and unlimited in the period.

Public Liability

The organisation/consultant shall take out and maintain throughout the period of their services Public Liability insurance to the value of at

least ten million (10 000 000) pounds sterling in respect of any one claim and unlimited in the period.

Products Insurance

The organisation/consultant shall take out and maintain throughout the period of their services Products Liability insurance to the value of

at least ten million (10 000 000) pounds sterling in respect of any one claim and in the aggregate.

3.3.4 Glasgow City Council’s Professional Indemnity and Contract Works Insurance Requirements

Glasgow City Council also requires that the successful bidder will retain a sufficient level of Professional Indemnity and Contracts Works

Insurance required to cover any services to be performed within the scope of the contract.

The standard requirement for Glasgow City Council is:

— Professional Indemnity,

— The organisation/consultant shall take out and maintain throughout the period of their services and for a further 1 year on completion of

the event, Professional Indemnity insurance to the value of a minimum five million (5 000 000) pounds sterling in respect of

any one claim and in the aggregate.

— The organisation/consultant shall take out and maintain throughout the period of the services, Contract Works insurance to the value of

the contract.

The above insurances shall be with an insurance company registered with Financial Conduct Authority (FCA) in the UK, or equivalent

body for other EU member states and any Provider shall not sub-contract any part of the Service commission unless the sub-contractor is

similarly insured, unless the council agrees otherwise. It is the express responsibility of the lead Provider to ensure this is the case.

Should the Bidder not have the specified insurances at the time of tendering then, the Bidder must certify in their response to this ITT that

the specified insurance will be obtained.

List and brief description of selection criteria:

Please provide 2 examples where you provided Obligatory and User Pays Catering to multiple Client Groups delivered within the last 5 years that demonstrate you have the relevant experience to deliver the services.

Examples provided should outline your experience in provision of Catering Services (preferably in a multi-sport green field environment)similar in scale and complexity to that outlined in the scope of works and must demonstrate the ability to deliver buffet style catering(limited hot options) to over 750 people over 3 days.

Your example should also demonstrate;

— catering infrastructure you installed

— that you employed a minimum of 40 staff

— state details of any sub-contractors or other third party suppliers your organisation had to interface with to deliver and support the services;

— minimum details indicating the event and duration, number and type of meals served to each client Group;

— technical summary of how the Catering was delivered, clearly identifying what your responsibilities were within the process.

The council will then evaluate the most economically advantageous tender by scoring each tender against the award criteria as described below.

Bidders are asked to note that the score obtained by tenders which are assessed as passing the Minimum Criteria as set out in section 8.3 shall not be carried forward, so that the evaluation of award is dealt with completely separately under section 8.4.

The score for each criterion will be weighted by multiplying it by the weighting factor described below and the sum of the weighted scores used to calculate the overall economically advantageous score for each Bidder for the full Tender.

The following list identifies the weightings of each section: –

Price Breakdown:40 %

— Obligatory Client 25 %

— Minimum Guarantee 10 %

— Profit 5 %

Quality Breakdown:60 %

— Project Team 3 %

— Food Charter 8 %

— Seasonal Produce 2 %

— ‘Look’ and Methodology 4 %

— Catering Service Project Timeline 4 %

— HRM Plan 6 %

— Operations Plan 6 %

— Equipment Plan 2 %

— Communications Plan 1 %

— Compliance to Regulations 8 %

— Food Standards and Menu Requirements 5 %

— User Pays Menus and Price Plan 6 %

— Fair Work Practices 5 %

Community Benefits Mandatory — Non Evaluated.

Minimum level(s) of standards possibly required:

Bidders must score a minimum threshold of 60 % for the Technical and Professional ability question.

Key Performance Indicators applicable to the contract will be provided in the Invitation to Tender documentation.

Open procedure

The procurement is covered by the Government Procurement Agreement: yes

Date: 28/09/2017

Local time: 12:00

English

Duration in months: 10 (from the date stated for receipt of tender)

Date: 28/09/2017

Local time: 12:00

This is a recurrent procurement: no

Electronic payment will be used

Additional information pertaining to this contract notice is contained in the Invitation to Participate and ESPD statement documents situated within the buyers attachments area of PCS-T. Bidders must ensure they read these documents in line with this contract notice.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8816. For more information see:

http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:508235)

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 8816. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343

(SC Ref:509361).

Glasgow City Council
Chief Executives Department, City Chambers
Glasgow
G2 1DU
United Kingdom
Telephone: +44 1412872000
E-mail: louise.cambell2@glasgow.gov.uk
Fax: +44 1412879399Internet address:www.glasgow.gov.uk

Precise information on deadline(s) for review procedures:

Glasgow City Council (‘the Council’) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers

and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing

system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means

the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the

period is 15 days) to elapse between the date of dispatch of the notice referred to in Regulation 85 (1) of the Public Contracts (Scotland)

Regulations 2015 (‘the Regulations@). The Council is obliged to comply with the Regulations and any eligible economic operator can bring

an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or

damage. The bringing of court proceedings during the standstill period means that the Council must not enter into any contract or conclude

the contract unless the proceedings are determined, discounted or disposed of; or the court by interim order, brings to an end the

prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are

detailed in the Regulation. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council

must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advise when they consider

appropriate to do so.

25/08/2017