Catering Services Contract – UK Biocentre

Catering Services Contract – UK Biocentre

UKBC is seeking the provision of a catering service in Milton Keynes for UKBC staff.

United Kingdom-Milton Keynes: Catering services

2020/S 243-603170

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: UK Biocentre Ltd
Postal address: Unit 2-3 Bradbourne Drive, Java Park, Tilbrook
Town: Milton Keynes
NUTS code: UKJ12 Milton Keynes
Postal code: MK7 8AT
Country: United Kingdom
E-mail: tenders@ukbiocentre.com
Internet address(es):
Main address: www.ukbiocentre.com
Address of the buyer profile: https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA38249

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.mytenders.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.mytenders.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Catering Services

 

Reference number: UKBC003

II.1.2)Main CPV code

55520000 Catering services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

UK Biocentre’s laboratories in Milton Keynes are being used to analyse swab samples to support the national effort against the Coronavirus pandemic. They are one of the three lighthouse labs — the biggest network of diagnostic testing facilities the UK has ever seen.

Operations have expanded rapidly to analyse swab samples to determine whether Covid-19 is present, and capacity requirements are continuing to increase over time. We have repurposed existing laboratories and built new ones to provide the capacity required for such a significant undertaking.

In order to achieve the sample throughput required, laboratory operations are 24/7. To reduce the requirement for staff to leave site and maximise productivity, UKBC provide staff with food and drink and set times throughout the day.

 

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

55523000 Catering services for other enterprises or other institutions

II.2.3)Place of performance

NUTS code: UKJ12 Milton Keynes

II.2.4)Description of the procurement:

 

UKBC is seeking the provision of a catering service in Milton Keynes for UKBC staff.

UK Biocentre requires a service provider to deliver sufficient meal options to meet the demand forecast each day, to (at least) the standards set out in this specification (available via the link in I.3) Communication).

Meal options are required to be provided at set intervals each day: 12.00; 17.00; 19.30 and 21.30. Set up for meals to be completed a minimum of 15 minutes prior to serving times.

Flexibility is required to enable meal quantities to be increased or decreased as required, with communication from UK Biocentre to the service provider each Friday for the week commencing on the following Monday.

It is anticipated that volumes required will be in the region of: 280 meals at 12.00, 250 meals at 17.00, 210 meals at 19.30 and 210 meals at 21.30 each day, 7 days a week (please note that no projected forecasts of meals required (whether set out in this contract notice or otherwise) are either warranted or guaranteed by UK Biocentre).

These services fall within Schedule 3 of the Public Contracts Regulations 2015 (as amended)/Annex XIV of Direct 2014/24/EU; UKBC is following an award process similar to the open procedure set out in Regulation 27/Article 27 respectively.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Service and quality / Weighting: 25
Quality criterion – Name: Assurance of supply / Weighting: 15
Price – Weighting: 60
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12
This contract is subject to renewal: yes
Description of renewals:

The initial contract term will be 6 months, with the option to extend on further occasions by further 3-month periods up to a maximum total term of 1 year (i.e. inclusive of the initial term), with the contract anticipated to commence in early March 2021.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/01/2021
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 13/04/2021

IV.2.7)Conditions for opening of tenders

Date: 13/01/2021
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

UK Biocentre reserves the right to discontinue or delay the procurement process and may decide not to award a contract as a result of this call for competition. UK Biocentre shall not be liable for any costs or expenses incurred by any bidder in considering and/or responding to the procurement process. Tenders and supporting documents must be priced in pounds sterling and all payments made under the contract will be in pounds sterling, unless otherwise advised.

Any volume of meals referred to within this contract notice and/or the procurement documents is indicative only and there is no guarantee or warranty of any meal volumes, particularly given that the position in relation to Covid-19 testing, and the Government’s response to it, continues to evolve. The service will need to be flexible to support UK Biocentre in its testing activities.

The estimated contract value for the initial period of 6 months may be in the region of GBP 450 000 to GBP 550 000 but the value may vary (and therefore may be lower or higher than this range) given that we cannot currently accurately predict Covid-19 activity and, consequently, the volume of staff and therefore meals required. As such, it is not possible to provide an overall maximum estimated value for the contract given the evolving nature of the Covid-19 pandemic and whether the contract will be extended up to the maximum 1-year period. However, based on the initial 6-month period highlighted above and whilst recognising the value may vary, the overall maximum value across the 12-month period could be in the region of GBP 900 000-GBP 1 100 000.

Note: to register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Note: to register your interest in this notice and obtain any additional information please visit the myTenders website at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=221375

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:221375)

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Town: London
Country: United Kingdom
Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.5)Date of dispatch of this notice:

09/12/2020