Catering Services Contract – Willow Court, Hampshire

Catering Services Contract – Willow Court, Hampshire

Catering Services For Willow Court Nursing Home.

United Kingdom-Winchester: Catering services

2018/S 217-497337

Social and other specific services – public contracts

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hampshire County Council
Hampshire County Council Adult Services 3rd Floor West EII Court The Castle Winchester
SO23 8UQ
United Kingdom
Telephone: +44 1962826635
NUTS code: UKJ3

Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Catering Services For Willow Court Nursing Home

Reference number: AS12688

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

To provide a 7-days per week meals service to the residents of Willow Court Nursing Home.

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKJ3
Main site or place of performance:

Hampshire County Council area ie all of Hampshire excluding the Isle of Wight and the city’s of Portsmouth and Southampton.

II.2.4)Description of the procurement:

The Council will be running a one stage procurement process conducted under the “Light Touch Regime”. Providers interested in tendering for catering services for Willow Court Nursing Home will need to register with In-Tend as detailed in section VI.3 in order to view and access the procurement documentation.

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 120

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract may be extended for a period, or periods, up to 3 years then again up to 2 years, thus a potential 10 year period in total.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Form of procedure

Open procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:
IV.1.11)Main features of the award procedure:
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 12/12/2018
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:


Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

How to obtain access and to be able to view procurement documentation:

In order to view the procurement documentation, please go to the procurement portal:

Select the tab “Tenders” then select “Current” from the drop-down list. Search for the reference number “AS12688” using the search box on the left hand side of the page and press enter.

The enrolment documents can be accessed by selecting “View Details” at the bottom of the relevant advert. When the new page opens click the “Express Interest” button at the bottom of the page. If you are not logged in then you will be prompted to log in or register your company at this point. You will receive a confirmation that you have expressed interest:

Once in the tender management page, select the second tab “ITT — Documents” and scroll down the page where you will find useful information under “Tender Documents Received — Main”. Select “View” to view or “download” to download the documents.

Further guidance: in addition, guidance on how to participate in a tender — download and upload documents/returns and if required, how to register your company (free of charge), can be found on the In-Tend website under the “Help”and “Information for Suppliers” buttons. Hampshire County Council can provide support to this process via the helpline number available under the “Help” button.

Any providers who require support should contact the Council through the Hampshire County Council point of contact identified in section 1 of this notice.

Receiving notification emails:

to ensure you receive email alerts and notifications from our system, please add the email domain “” to your safe senders list.

Open day:

There will be an open day at Willow Court on 26.11.2018 10:00 am to 2:00 pm where providers will be able to view the site to ensure their bid proposal works within the physical attributes of the building e.g size of entrance door, lift, etc.

NB: Questions regarding this procurement during the open day will not be permitted however any questions can be submitted via the clarification process see point 1.6 for details.

If you wish to visit the site on 26.11.2018 then please advise who will be attending along with their name/s and contact number/s via In-Tend correspondence. There is a maximum of 2 attendee’s per provider.

VI.4)Procedures for review

VI.4.1)Review body

Hampshire County Council
SO23 8UQ
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As set out in the Public Contracts Directive 2014/24/EU.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: