Catering Services Edinburgh

Catering Services Edinburgh

Craibstone Campus (Aberdeen) – catering services including hospitality and bar provision, cleaning services, residential laundry services and internal waste management.

United Kingdom-Edinburgh: Catering services

2013/S 235-408303

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kings Buildings, West Mains Road
Contact point(s): Finance
For the attention of: William Connelly
EH9 3JG Edinburgh
Telephone: +44 1315354384
Fax: +44 1315354314

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

SRUC Contract for the provision of Soft Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Craibstone Campus, Aberdeen & Auchincruvie Campus, Ayr.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

SRUC delivers comprehensive skills, education and business support for Scotland’s land-based industries, founded on world class and sector-leading research, education and consultancy. SRUC has been formed by the merger of Barony, Elmwood and Oatridge Colleges and the Scottish Agricultural College. SRUC currently has six campuses at Aberdeen, Ayr, Broxburn, Cupar, Dumfries and Edinburgh.
SRUC invites expressions of interest for the provision of soft services including catering, cleaning and other soft services.
Services currently required are as follows:
Craibstone Campus (Aberdeen) – catering services including hospitality and bar provision, cleaning services, residential laundry services and internal waste management.
Auchincruive Campus, Ayr – cleaning services, portering and internal waste management.
Both sites – janitorial supplies including the provision and management of consumables, dust mats and feminine hygiene services.
The current approximate total annual contract value is 600,000 GBP.
SRUC may at a later date wish to extend the provision of these services to other sites, potentially including:
Elmwood Campus, Cupar;
Oatridge Campus, Broxburn;
Bush Estate, Edinburgh;
Kings Buildings Campus, Edinburgh;
Barony Campus, Dumfries.
SRUC may also at a later date increase the scope of the contract to include other soft services on an SRUC estate-wide basis.
The contract will commence on 29.7.2014 for a period of three years, with the option to extend for up to two further one-year periods.
This contract is being tendered as a Part A Service under Schedule 3 of the Public Contracts (Scotland) Regulations 2012, as amended.
To receive a pre-qualification questionnaire: Download using the link within Public Contracts Scotland (PCS).
Closing date for registration of interest is 20.1.2013.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

55520000, 55500000, 50883000, 90910000, 90911000, 90911100, 90919100, 90919200, 98311200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Potential value 3 million GBP.
II.2.2)Information about options

Options: yes
Description of these options: 3-year term with the possibility of two 1-year extensions.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment of invoice will be 30-days from receipt of valid invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Selection is based on the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.1.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

20.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:286841).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.12.2013