Catering Services Framework

The Highland Council wishes to establish a framework of suppliers to provide catering for Civic Receptions, based at the Town House, Inverness and including some outside events in the Inverness area.

Civic Reception Catering Services Framework – Inverness Area

CONTRACT NOTICE – NATIONAL

Notice Type: SERVICES

1 Authority Details

1.1 Authority Name and Address

Official Name: The Highland Council
Postal Address: Town House, High Street,
Town: Inverness	Postal Code: IV1 1JJ	Country: UK
For the attention of: Corporate Contracts Team	Telephone: +44 1463785153
E-Mail: procurement.unit1@highland.gov.uk	Fax:
Internet Address (URL): http://www.highland.gov.uk/ Electronic access to information: www.publiccontractsscotland.gov.uk/ Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk/

1.2 Address from which documentation may be obtained

As in 1.1

1.3 Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1 Title

Civic Reception Catering Services Framework – Inverness Area

2.2 Description of the goods or services required

The Highland Council wishes to establish a framework of suppliers to provide catering for Civic Receptions, based at the Town House, Inverness and including some outside events in the Inverness area.

Provision shall include Civic Dinners and Hot/Cold Civic Buffets. The framework shall commence in January 2015 and run until January 2017, with an option to extend for a further 12 month period. Civic Reception Catering can cover events such as Kirking of the Council, Remembrance Parade, Quality Awards. The framework is divided into 2 Lots – Civic Buffets and Civic Dinners and suppliers may bid for either or both Lots.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=318809.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3 Notice Coding and Classification

a) Commodity Codes

	Code		Description
	111300		Banquet and Catering
	111400		Services – Catering
	119999		other Catering

b) Delivery Location/Area

	Code		Location
	120		Highlands and Islands

2.4 Total quantity or scope of tender

Lot 1 – Civic Buffets – provision for up to 500 people

Lot 2 – Civic Dinner – provision for up to 120 people

3 Conditions for Participation

3.1 Minimum standards and qualification required

Please refer to tender documentation for further information.

4 Administrative Information

4.1 Type of Procedure

Single stage – Any candidate may submit a tender.

4.2 Reference number attributed to the notice by the contracting authority

HC/CEO/CRCS/2014

4.3 Time Limits

a) Time-limit for obtaining documentation

b) Time-limit for receipt of completed tenders
27-10-2014 Time 12:00

c) Estimated award date 28-11-2014

4.5 Language or languages in which tenders or requests to participate can be drawn up

4.6 Tender Submission Postbox

5 Other Information

5.1 Additional Information

(SC Ref:318809)

5.2 Additional Documentation

The following additional documents relating to this notice are available from the site:

01 CR Invitation to Tender

02 Civic Reception Draft Contract v2.1

03 Method Statement Questionnaire

04 – SAQ – Civic Reception Catering

05 Civic Reception Catering – Pricing Schedule

5.3 Publication date of this notice

26-09-2014