Catering Services Glasgow

Catering Services Glasgow

PURCH/0750 Provision of External Catering Support. UK-Glasgow: catering services

2012/S 59-096290

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Glasgow
Purchasing Office, Level 4, Gilbert Scott Building, University Avenue
Contact point(s): Please make contact through the Public Contracts site to the contact as follows:
For the attention of: Tom McAra, Quoting Ref: PURCH0750
G12 8QQ Glasgow
UNITED KINGDOM
Telephone: +44 1413304415
E-mail: Thomas.McAra@glasgow.ac.uk
Fax: +44 1413303717

Internet address(es):

General address of the contracting authority: http:\\www.gla.ac.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00108

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Tender documents available from Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
UNITED KINGDOM
Telephone: +44 141000
Fax: +44 141000
Internet address: http://www.publiccontractsscotland.gov.uk/

Tenders or requests to participate must be sent to: Documents to be returned via Public Contracts Scotland http://www.publiccontractsscotland.gov.uk/
UNITED KINGDOM
Telephone: +44 141000
Fax: +44 141000
Internet address: http://www.publiccontractsscotland.gov.uk/

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PURCH/0750 Provision of External Catering Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Glasgow.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

PURCH/0750 Provision of External Catering Support, 1.7.2012 to 30.6.2015.
Please note access to tender documentation will cease on 2.5.2012 and participants are advised to download all documentation prior to this date.
Mandatory Selection Criteria for inclusion into this exercise:-.
Evidence of minimum turnover of 2 000 000 GBP. Please include last two years accounts.
Evidence of previous experience in providing a full mobile catering service for large banquets or equivalent occasion, where facilities other than running water and power are unavailable. Please submit such evidence with your submission.
The University expects all External Caterer(s) to hold a minimum of 10 000 000 GBP employers liability insurance and 1 000 000 GBP product/public liability insurance. Copy certification should be enclosed with your tender.
All tenderers must attend a site visit on 3.5.2012 and should confirm their attendance by email no later than 2.5.2012 to Aileen.McInnes@glasgow.ac.uk.

Tender documents available from Public Contracts Scotland.
Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=224409.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=224409.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

55520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.7.2012. Completion 30.6.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Tender Docs.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Tender Docs.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See Tender Docs.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Tender Docs.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Tender Docs.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Rebates and competitiveness of pricing.. Weighting 15

2. Suppliers risk assessment Incorporating HACCAP Policy & Health and Safety Procedures.. Weighting 15

3. Quality of food and services.. Weighting 15

4. Range of services available.. Weighting 15

5. Simplicity and transparency.. Weighting 10

6. Systems and administration procedures.. Weighting 10

7. Environmental characteristics and running costs.. Weighting 5

8. Payment and accounting arrangements.. Weighting 5

9. References sites.. Weighting 5

10. Race Relations and Equality and Diversity considerations and steps taken to comply with the University’s policy. Please refer to http://www.gla.ac.uk/services/equalitydiversity/for guidance on all University policies to meet obligations under the Race Relations Amendment Act, Equality Act 2010 and various other statutory requirements.. Weighting 5

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PURCH/0750
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.5.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

10.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

PURCH/0750 Provision of External Catering Support, 1.7.2012 to 30.6.2015.
Please note access to tender documentation will cease on 2.5.2012 and participants are advised to download all documentation prior to this date.
Mandatory Selection Criteria for inclusion into this exercise:-.
Evidence of minimum turnover of 2 000 000 GBP. Please include last two years accounts.
Evidence of previous experience in providing a full mobile catering service for large banquets or equivalent occasion, where facilities other than running water and power are unavailable. Please submit such evidence with your submission.
The University expects all External Caterer(s) to hold a minimum of 10 000 000 GBP employers liability insurance and 1 000 000 GBP product/public liability insurance. Copy certification should be enclosed with your tender.
All tenderers must attend a site visit on 3.5.2012 and should confirm their attendance by email no later than 2.5.2012 to Aileen.McInnes@glasgow.ac.uk.

Tender documents available from Public Contracts Scotland.
Tender returns should be submitted via Public Contracts Scotland, no paper copies will be accepted. Should paper tenders be submitted, they will be rejected. Further to this any questions or communications regarding individual tender exercises must be sent via the Public Contracts Scotland Portal. Tender queries received through any other channel will not be answered. Should users of Public Contracts Scotland have any problems with the web site they should contact website Support Desk, contact details can be found by following the ‘Contact Us’ option on the left hand menu at http://www.publiccontractsscotland.gov.uk/default.aspx.

(SC Ref:224409).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.3.2012