Catering Services Oxford

Catering Services Oxford

Oxford Brookes University is tendering for company/companies to provide the catering and grocery retailing services for all its main campuses.

UK-Headington: hotel, restaurant and retail trade services

2012/S 112-185800

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford Brookes University
Gipsy Lane
Contact point(s): Maeve Doody Deputy Purchasing Manager
For the attention of: Maeve Doody Deputy Purchasing Manager
OX3 0BP Headington
Telephone: +44 1865484986
Fax: +44 1865484241

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Education
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Catering and Retail Services to Oxford Brookes.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Oxford Brookes University- various sites.
NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Oxford Brookes University is tendering for company/companies to provide the catering and grocery retailing services for all its main campuses.
The University is currently a community of approximately 16 000 students and 2 000 staff; the University currently operates on three main campuses but is spread over a larger number of sites. The University is undergoing an extensive Estates planning programme which is likely to see a rationalisation of its Estate. A contractor/contractors is being sought to assist the University through the related changes in catering and grocery retailing that this planning will undoubtedly generate.
The first major stage of the redevelopment will be complete in 2013 with the opening of an extensive Student Building on our Gipsy Lane Campus. The building represents a major investment for the University and brings together a number of student focused areas, including catering and retail services. With this new building comes an expectation of excellence in all areas and any contractor will be expected to approach catering and retail on all sites with this in mind and to be able to demonstrate how this has been achieved.
The current (2011/12) turnover for catering and retail services will be circa £4 500 000. Catering consists of cash sales of £1 700 000, catered halls of £400 000, internal hospitality of £400 000, external conference sales of £1 000 000 and retail sales of £1 000 000. The new building will see the closure of a number of existing outlets as well as the opening of new outlets.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 21 500 000 and 31 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documents.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Oxford Brookes University is interested in receiving tenders from a broad range of companies. All companies need to be confident that they can manage a contract of this scale and complexity. To be considered for this PQQ please demonstrate an annual turnover of over £25 000 000, details of 2 contracts for a minimum of £1 million held direct with client, and a minimum head count of 100 employees.
The University will conduct a credit check on all companies.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Tender Docs.
Minimum level(s) of standards possibly required:
See Tender Docs.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 7
Objective criteria for choosing the limited number of candidates: See PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.7.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contract is for 5 years initially with two 1 year extensions as appropriate.(See ITT).
Register at for PQQ docs.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.6.2012