Catering Services Tender – Chelsea Academy, London

Catering Services Tender – Chelsea Academy, London

5 year contract for catering services.

United Kingdom-London: School catering services

2020/S 123-302673

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Chelsea Academy
Postal address: Lots Road
Town: London
NUTS code: UKI33 Kensington & Chelsea and Hammersmith & Fulham
Postal code: SW10 0AB
Country: United Kingdom
Contact person: Lucian Boyd Harte
Telephone: +44 2073763019
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from another address:
Official name: RM&C Consultants Ltd
Postal address: 450 Brook Drive
Town: Reading
NUTS code: UKJ11 Berkshire
Postal code: RG2 6UU
Country: United Kingdom
Contact person: David Allen
Telephone: +44 7786312805Internet address(es):Main address:

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Chelsea Academy Catering Tender

Reference number: RM&C/2020/CA/290

II.1.2)Main CPV code

55524000 School catering services

II.1.3)Type of contract


II.1.4)Short description:

Chelsea Academy are an outstanding Academy sponsored by both the Church of England and the Royal Borough of Kensington and Chelsea. They opened in September 2009 and are now full and have over 1 000 students wanting a place in year 7, each year. They are proud of their high academic standards but also that, through their guiding Christian values, they develop the whole child into someone who will be successful in the real world. They are a happy and inclusive community and visitors always comment on the purposeful and welcoming atmosphere of the Academy.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

55524000 School catering services

II.2.3)Place of performance

NUTS code: UKI33 Kensington & Chelsea and Hammersmith & Fulham
Main site or place of performance:

Chelsea Academy, Lots Road, London, SW10 0AB.

II.2.4)Description of the procurement:

Pupils numbers

Total pupil numbers: 1180

Year 7: 180

Year 8: 180

Year 9: 180

Year 10: 180

Year 11: 180

Sixth form: 280.


Meal deal Price: GBP 2.30/2.50/3.00


Entitled: 291

Uptake: circa 63 % (during 2018-19 averaged out)

Value: GBP 2.30 charged per meal served.

Staff paid meal

All staff meals will be free issued at a spend of GBP 2.30.

Sales over 12 months

FSM sales over 12 months — Lunch: GBP 69 485

Student paid sales over 12 months:

Breakfast: GBP 2 636 (only runs on Fridays at the moment)

Break: GBP 68 576

Lunch: GBP 118 955

Sixth form: GBP 15 371

Staff cash sales meal: GBP 11 306 (2019-2020)

Staff free lunch sales (all staff eligible everyday for a free lunch): GBP 38 671 (estimate from 2021)

Hospitality sales: Circa GBP 15 000.

Service times:

Breakfast 8.00-8.30

Break 10.50-11.10

Lunch 12.30-13.30.

Sixth Form: same as above — with access to a cafe open all day Locked in Policy: years 7-11.

Current service provider: Taylor Shaw

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Three year initial term with option to extend for 1 + 1 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/08/2020
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/10/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the myTenders website at

(MT Ref:220013)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
Telephone: +44 3450103503Internet address:

VI.4.2)Body responsible for mediation procedures

Official name: RM&C Consultants Ltd
Postal address: 450 Brook Drive
Town: Reading
Postal code: RG2 6UU
Country: United Kingdom
Telephone: +44 7786312805Internet address:
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: