Catering Services Tender Cornwall 2020 – 2025

Catering Services Tender Cornwall 2020 – 2025

To provide catering services to 10 schools in Cornwall.

United Kingdom-Truro: School catering services

2019/S 246-606210

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Roseland Multi Academy Trust
Postal address: Tregony
Town: Truro
NUTS code: UKK30
Postal code: TR2 5SE
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Telephone: +44 1276673880
Internet address(es):Main address: http://www.theroselandmat.co.uk/

I.1)Name and addresses

Official name: Cornwall Education Learning Trust
Postal address: St Austell Business Park
Town: St Austell
NUTS code: UKK30
Postal code: PL25 4FD
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Internet address(es):Main address: https://celtrust.org/

I.1)Name and addresses

Official name: Lanlivery Primary Academy
Postal address: Lanlivery
Town: Bodmin
NUTS code: UKK30
Postal code: PL30 5BT
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Internet address(es):Main address: https://www.lanliveryprimary.co.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Truro:-School-catering-services./85B83K339C
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cornwall Cluster — Catering Services Tender

II.1.2)Main CPV code

55524000

II.1.3)Type of contract

Services

II.1.4)Short description:

The successful supplier/s will be required to provide catering services at the following schools:

— Treviglas Academy,

— Penrice Academy,

— Poltair School,

— Mount Charles School,

— Carclaze Community Primary School,

— St Mewan Community Primary School,

— Lostwithiel Primary School (‘mother kitchen’ to Lanlivery),

— Luxulyan School,

— Mevagissey Community Primary School,

— Lanlivery Primary school.

The contract/s covers the scope for the provision of all school catering services, which also includes free issue requirements.

Contract value over the group of schools is circa 750 000 GBP per year.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Treviglas Academy

Lot No: 1

II.2.2)Additional CPV code(s)

55524000

II.2.3)Place of performance

NUTS code: UKK30
Main site or place of performance:

Cornwall and Isles of Scilly.

II.2.4)Description of the procurement:

See also II.1.4) Short description

The tender will be managed on a group basis; however, each school will be required to have their individual operational budget and contract and may wish to appoint the supplier they would like for their particular school. As the contract will not therefore necessarily be awarded on a group basis, suppliers will have the option to show additional financial benefits on a separate upload if one or more schools were to be awarded to one supplier.

Regarding the labour establishments across the cluster, there are a number of staff that are currently in the local government pension scheme, and staff that can join if they so wish. One type of contract is included within the ITT where all staff will transfer to the successful supplier/s; therefore, the successful supplier/s will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier/s will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary report/s will need to be covered by the successful supplier/s, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email (cmatthews@cornwall.gov.uk) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.

Please note, the successful supplier/s will pay a proportion of the consultancy fee on award of each of this contract, which will be to the value of 750,00 GBP plus VAT per primary school and 1 500,00 GBP plus VAT per secondary school.

The contract/s will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract/s.

Please note a selection of schools will be visited over 3 days on 11, 12 and 13.2.2020.

Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.

Please note that no further unit site visits will be held after these dates.

Each suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 20.1.2020.

Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020
End: 31/08/2025
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://litmustms.co.uk/respond/Z3265RE4JC

II.2)Description

II.2.1)Title:

Cornwall Education Learning Trust

Lot No: 2

II.2.2)Additional CPV code(s)

55524000

II.2.3)Place of performance

NUTS code: UKK30
Main site or place of performance:

Cornwall and Isles of Scilly.

II.2.4)Description of the procurement:

See also II.1.4) Short description

The tender will be managed on a group basis; however, each school will be required to have their individual operational budget and contract and may wish to appoint the supplier they would like for their particular school. As the contract will not therefore necessarily be awarded on a group basis, suppliers will have the option to show additional financial benefits on a separate upload if one or more schools were to be awarded to one supplier.

Regarding the labour establishments across the cluster, there are a number of staff that are currently in the local government pension scheme, and staff that can join if they so wish. One type of contract is included within the ITT where all staff will transfer to the successful supplier/s; therefore, the successful supplier/s will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier/s will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary report/s will need to be covered by the successful supplier/s, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email (cmatthews@cornwall.gov.uk) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.

Please note, the successful supplier/s will pay a proportion of the consultancy fee on award of each of this contract, which will be to the value of 750,00 GBP plus VAT per primary school and 1 500,00 GBP plus VAT per secondary school.

The contract/s will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract/s.

Please note a selection of schools will be visited over three days on 11, 12 and 13.2.2020.

Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.

Please note that no further unit site visits will be held after these dates.

Each Suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 20.1.2020.

Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020
End: 31/08/2025
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://litmustms.co.uk/respond/A3C8PN5M3T

II.2)Description

II.2.1)Title:

Lanlivery Primary Academy

Lot No: 3

II.2.2)Additional CPV code(s)

55524000

II.2.3)Place of performance

NUTS code: UKK30
Main site or place of performance:

Cornwall and Isles of Scilly.

II.2.4)Description of the procurement:

See also II.1.4) Short description

The tender will be managed on a group basis; however, each school will be required to have their individual operational budget and contract and may wish to appoint the supplier they would like for their particular school. As the contract will not therefore necessarily be awarded on a group basis, suppliers will have the option to show additional financial benefits on a separate upload if one or more schools were to be awarded to one supplier.

Regarding the labour establishments across the cluster, there are a number of staff that are currently in the local government pension scheme, and staff that can join if they so wish. One type of contract is included within the ITT where all staff will transfer to the successful supplier/s; therefore, the successful supplier/s will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier/s will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary report/s will need to be covered by the successful supplier/s, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email (cmatthews@cornwall.gov.uk) so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.

Please note, the successful supplier/s will pay a proportion of the consultancy fee on award of each of this contract, which will be to the value of 750,00 GBP plus VAT per primary school and 1 500,00 GBP plus VAT per secondary school.

The contract/s will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract/s.

Please note a selection of schools will be visited over three days on 11, 12 and 13.2.2020.

Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.

Please note that no further unit site visits will be held after these dates.

Each Suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 20.1.2020.

Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020
End: 31/08/2025
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/01/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 07/02/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Truro:-School-catering-services./85B83K339C

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/85B83K339C

GO Reference: GO-20191217-PRO-15699510

VI.4)Procedures for review

VI.4.1)Review body

Official name: Cornwall Cluster Schools
Town: Cornwall
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/12/2019