Catering Services Tender for City of London Corporation

Catering Services Tender for City of London Corporation

Lot 1 – 4 located within the Square mile of London: Wood street HQ, New Street, Snow Hill Police Station & Bishopsgate Police Station. Lot 2 – The Guildhall, City of London. Lot 3 – The Central Criminal Court, Old Bailey, London. Lot 4 – City of London School, Queen Victoria Street, London. Lot 5 – City of London School for Girls, St. Giles’ Terrace, Barbican, London.

UK-London: catering services

2012/S 219-361129

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of London Corporation
PP2P Project, PO Box 270, Guildhall
Contact point(s): Mr. Faraz Kamlani
For the attention of: Mr. Faraz Kamlani
EC2P 2EJ London
UNITED KINGDOM
Telephone: +44 2073323057
E-mail: faraz.kamlani@cityoflondon.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Corporate Catering Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Lot 1 – 4 located within the Square mile of London: Wood street HQ, New Street, Snow Hill Police Station & Bishopsgate Police Station.
Lot 2 – The Guildhall, City of London.
Lot 3 – The Central Criminal Court, Old Bailey, London.
Lot 4 – City of London School, Queen Victoria Street, London.
Lot 5 – City of London School for Girls, St. Giles’ Terrace, Barbican, London.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The City of London Corporation is looking to appoint contractor(s) for catering services. This Corporate Catering Contract is for the supply of student/staff catering and bar operations across 5 Lots. These Lots are:
— Lot 1: City of London Police.
— Lot 2: The Guildhall Staff Restaurant (The Gild).
— Lot 3: The Central Criminal Court.
— Lot 4: City of London School.
— Lot 5: City of London School for Girls.
II.1.6)Common procurement vocabulary (CPV)

55520000, 55500000, 55524000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 8 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: City of London Police

1)Short description

The high level requirements are summarised below. The services described below are the typical requirements for this lot. The final specification will be provided at the tender stage.
The City of London Police is responsible for policing the square mile, which makes up the City of London. Although the area is small it contains the financial heart of the country and is one of the most important financial centres in the world. Due to the unique nature of the area and where it operates the City Police has developed particular expertise in certain areas such as Fraud investigation, VIP protection, Public Disorder and Counter Terrorism whilst still providing all the services required of any Police Force.
TOTAL STAFF: 850 police officers + 200 civilian police staff.
SITES: 4 located within the Square mile of London: Wood street HQ, New Street, Snow Hill Police Station & Bishopsgate Police Station.
OPERATING HOURS: 24/7/365.
The Force fully supports the Government’s “Strategy for sustainable Farming and Food” and believes a professional catering organisation will already be in a position to demonstrate its commitment to introduction of nutritious, healthy menus using organic, fairly traded and farm assured products.
Outline of the typical services required.
a. Restaurant counter service- Available at times as specified each day, for the provision of a range of hot and cold meals, snacks, baguettes, sandwiches inclusive of healthy eating. A range of beverages shall also be available which shall include fairly traded and organic products.
b. Beverages – Tea, coffee, fruit juices, bottled water and biscuits for conferences, meetings or special occasions when required (This service is only to be provided when payment is being invoiced).
c. Buffet lunches – for conferences, meetings and special occasions (This service is only to be provided when payment is invoiced).
d. Vending Services – Confectionary, snacks, sandwiches, hot and cold drinks where applicable, to be kept stocked and priced consistently with counter prices. A range of organic and farm assured and fairly traded products shall be included within the stocking policy for vending.
e. Operational Feeding – The Force Operational Planning Office occasionally requires on site catering for Police Officers dealing with riots, demonstrations, terrorist activity or other such emergency situations.
f. Special Events – The service provider may also be required to cater on site for between 200 – 500 people for annual events such as the Lord Mayor’s show. The provision at such events is likely to include cooked breakfast lunch or the provision of snack packs delivery of this service shall be by local negotiation with the events manager.
g. Snack Packs – For operational feeding (This service is only to be provided when payment is invoiced) options for a basic light meal typically consisting of bottled water, sandwich, snack bar, crisps and fruit, giving total and partial organic farm assured and fairly traded options.
h. Prisoners’ Meals – maintain a stock of microwave meals at Snow Hill and Bishopsgate (this service to be invoiced).
2)Common procurement vocabulary (CPV)

55520000, 55500000, 55524000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: The Guildhall Staff Restaurant (The Gild)

1)Short description

The high level requirements are summarised below. The services described below are the typical requirements for this lot. The final specification will be provided at the tender stage.
TOTAL STAFF: 1 000 – 1 200 staff.
OPERATING HOURS: 8:00 – 16:00, Mon – Fri.
Offering consists of:
a. Breakfast between 8:00 – 10:00am consisting of a selection of hot foods, cereal’s, healthy options, breads, pastries and conserves;
b. Lunch between 12:00 – 2:00pm providing a selection of main meals, theatre style cooking, vegetables, sweet, salad bar and soups;
c. Grab-and-go service providing a selection of snacks, cold drinks and sandwiches;
d. Coffee and tea bar open throughout the operating hours;
e. Ad-hoc coffee/tea/snacks services for corporate meeting rooms;
f. Vending service;
g. Cash sales only.
2)Common procurement vocabulary (CPV)

55520000, 55500000, 55524000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: The Central Criminal Court

1)Short description

The high level requirements are summarised below. The services described below are the typical requirements for this lot. The final specification will be provided at the tender stage.
SITES: The Central Criminal Court, Old Bailey, London.
OPERATING HOURS: 8:30 – 17:30.
The contract will encompass the provision of:
a. A counter service to Barristers consisting of Breakfast Service and Lunch Service
b. A counter service to Jurors consisting of Breakfast Service and Lunch Service plus vending for an out of hours service.
c. A counter service/vending service for other Building users not catered for elsewhere 9:00- 14:00. Vending service during other hours.
d. A served two course meal plus cheese & biscuits and fresh fruit to Sheriffs and Judges for 25-30 covers Monday to Friday.
The appointed contractor shall be required to provide a high quality service to the Judges and Sheriffs and operate other services based on a commercial approach.
2)Common procurement vocabulary (CPV)

55520000, 55500000, 55524000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: City of London School

1)Short description

The high level requirements are summarised below. The services described below are the typical requirements for this lot. The final specification will be provided at the tender stage.
TOTAL STUDENTS/STAFF: 922 pupils and 140 staff.
SITES: City of London School Queen Victoria Street London EC4V 3AL.
OPERATING HOURS: The Lunch Service for Pupils runs from 12:50 until 13:50. Catering for other events will be as at various times required during the school day.
The following services are required throughout the School term:
a) Lunch service for pupils and staff – currently a total of 640 meals per day (approx.).
b) Catering for regular school events – e.g. light refreshments for parents evenings and concerts.
c) Catering for prestige events – e.g. receptions and formal meals on various occasions during the academic year.
d) Morning coffee and afternoon tea service for staff.
e) Tuck shop and breakfast services for pupils.
Occasionally catering is required at weekends during School terms for various events.
2)Common procurement vocabulary (CPV)

55520000, 55500000, 55524000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: City of London School for Girls

1)Short description

The high level requirements are summarised below. The services described below are the typical requirements for this lot. The final specification will be provided at the tender stage.
The City of London School for Girls is a non-denominational, independent day school, for girls aged 7 to 18, based in the London Square Mile. The School was established by the Corporation of the City of London with money from a bequest from William Ward of Brixton to provide education for girls that “would correspond, as near as may be, to the City of London School”. The school opened in Carmelite Street in 1894 and moved to the present premises in the Barbican in 1969. The City of London School for Girls is owned by the City of London Corporation. We aim for excellence in all we do in the education and development of young women and fully support the City’s theme “The City Together; a Vision for a World Class City”.
The school roll at September 2012 was 721 with 632 pupils in the Senior School (including 167 in the Sixth Form) and 89 in the Preparatory Department.
For more information visit www.clsg.org.uk.

TOTAL STUDENTS/STAFF: 120 staff, 721 students.
SITES: City of London School for Girls.
OPERATING HOURS:
The School operates fully for approximately 36 weeks per year. After half-term, in the summer, numbers reduce by 25 %. Support staff work throughout the year.
Services are:
a. Mid-morning break for pupils in the dining room in term-time.
b. Mid-morning break for staff in staff room in term-time.
c. Lunch for pupils and staff in two adjacent dining rooms in term-time.
d. Hospitality for School events and internal meetings daily throughout term-time.
e. Maintenance and re-stocking of drink dispensing machines in term-time and, for support staff, during school-holidays.
There is a cashless biometric system (Cunninghams Integrated Management Solutions) in place for pupils and staff. Pupils and staff select their own choices on a cafeteria system and credit balances are reduced accordingly by either fingerprint or card technology.

2)Common procurement vocabulary (CPV)

55520000, 55500000, 55524000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per III.2.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per III.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 24
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members and officers of the City of London Corporation.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contract for each Lot or Lots for the provision of the services being procured will be for a period of three years with provision to extend for a further period not exceeding two years subject to satisfactory performance, and where appropriate for the relevant Lot or Lots further funding being obtained for the extended period.
The expected contract start date is 1.9.2013.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice of England and Wales

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.11.2012