Catering Services Tender – Highfield Primary School, London

Catering Services Tender – Highfield Primary School, London

To provide every pupil, member of staff and guests at Highfield Primary School who so requires a nutritionally balanced hot meal at lunchtime, breakfast and break time.

United Kingdom-London: Catering services

2020/S 099-238536

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Procurement for Schools Ltd
Postal address: 63 Grimthorpe House, Agdon Street
Town: London (Greater)
NUTS code: UK
Postal code: EC1V 0BP
Country: United Kingdom
Telephone: +44 7557977839

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Highfield Primary Catering Tender 2020 (Hillingdon)

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Professional school meals for Highfield Primary School,

Charville Ln W, Hillingdon, Uxbridge UB10 0DB

1) SCOPE (3 + 1 years contract)

To provide every pupil, member of staff and guests at Highfield Primary School who so requires a nutritionally balanced hot meal at lunchtime, breakfast and break time healthy snack that meets the food standards as laid out by 2014 No 1603 The Education (The Requirement for School Food Regulations (England) 2014.

2) Outputs

Provide an onsite catering provision for all pupils, members of staff and guests. There may be an opportunity to provide locals school with a delivered service.

Our purpose

There are three primary purposes for catering at Highfield Primary:

1) To provide and manage a sociable environment for students and staff to meet and eat together, enabling young people from different backgrounds to socialise in accessible surroundings, enhancing the staff and student experience and helping build a strong sense of community.

2) To provide value for money catering services for parents and to support the activities of the school.

3) To provide a nurturing environment to encourage healthy eating for our pupils on food education and wellbeing.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKI74

II.2.4)Description of the procurement:

3) Service requirements

The provision of a hot lunchtime meal, for all children attending Highfield Primary School each day.

The service provider will:

— maintain a stable team of trained, dedicated, motivated and customer orientated personnel,

— be proactive and responsive to the changing needs and expectations of pupils, staff and customers,

— seek to develop and promote the service for the benefit of the academy,

— maximise the efficiency of the service,

— use recyclable materials and packaging wherever possible,

— provide allergy advice on all packaging where required.

In response to Covid-19 Highfield Primary has updated the tender evaluation process as a meal sampling stage will not take place due to social distancing measures. The updated tender process stays compliant to Covid-19 safety guidelines by aiming to take extra care to minimise risk to your staff and the staff at the school, therefore our updated process will put safety first.

The quality will be split into 3 sections, 30 % on a virtual multimedia submission to comply to social distancing, 30 % on method statement submitted by each bidder and a post tender award stage that will review the meal service at your school within the first month or at the first available opportunity. Please refer to the ITT as part of this tender pack for full details.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Method statement submitted by tenderer / Weighting: 30
Quality criterion – Name: Virtual submission of multimedia presentation / Weighting: 15
Quality criterion – Name: Testimonials / Weighting: 15
Cost criterion – Name: Commercials/meal price / Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020
End: 31/08/2024
This contract is subject to renewal: yes
Description of renewals:

1 year extension available after 3 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/06/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 17/06/2020
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

(MT Ref:219759)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Public Procurement Review Service
Postal address: Cabinet Office
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: