Catering Services Tender Queen Mary’s College, Basingstoke

Catering Services Tender Queen Mary’s College, Basingstoke

The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities.

Contract summary


Other Services

Location of contract

RG21 3HF

Value of contract


Published date

24 February 2017

Closing date

24 March 2017

Contract start date

01 August 2017

Contract end date

31 July 2022



The successful Supplier will be required to provide catering services for Queen Mary’s College.

Queen Mary’s College (QMC), is a Sixth Form College in Basingstoke. The tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of service within the existing facilities. We have in the region of 2 119 full time 16-18 year old students on roll and approximately 229 teaching and support staff. We engage an additional 100 casual workers at various points across the year.

The College needs the successful Supplier to review the current range of services offered and make recommendations accordingly. We require an innovative approach with a focus on exciting new food concepts to satisfy a wide range of student tastes and dietary requirements.

The contract being tendered is for 3 years in duration from August 2017 to July 2020 and will operate as a guaranteed performance contract with the successful Supplier offering the College a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Queen Mary’s College for the duration of this contract.

The college year is based on a calendar of 195 days. 5 days will be used for staff professional development. Whilst the College year is based on the County model we do not necessarily align with the school year, or require active service on all 195 days.

The contract offered covers the scope for the provision of the majority of catering services within the College, which currently includes breakfast offer, morning break, lunch, some hospitality and free issue requirements. Free college meals and hospitality will be charged based on consumption and at net food cost.

Whilst the College prioritises value for money as a key objective of the competitive tender process, the Governing Body and College Management Team are not obliged to accept the lowest price.

Queen Mary’s College expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The College expects the successful party to evidence, through their bid, how they will support and complement the College’s aims and values.

As a College which is continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Supplier’s tender submission would be welcomed. The College would wish for the Supplier to look at making this investment within the existing dining area. We are constantly seeking innovative ways to support events and out of hours business opportunities.

Please be advised that this contract will be let on a 3 + 2 years basis.

Further information is available in the SQ Document.


About the buyer

Contact name

The Litmus Partnership


Queen Mary’s College
Cliddesden Road
RG21 3HF



Other information


SQ Documentation ~ Queen Mary’s College

Interest in the selection process should be expressed via email only to clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number. The Selection Questionnaire and associated documents can be obtained at: The closing date for receipt of the Selection Questionnaire is 24.3.2017 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to by the above closing date and time. Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to by the above closing date and time. It will be the Supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.


How to apply

Please apply directly to the buyer using the contact details provided


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