Catering Services Tender – West Cornwall

Catering Services Tender – West Cornwall

The contract covers the scope for the provision of all school catering services, which also includes free issue requirements.

United Kingdom-Camborne: School catering services

2020/S 002-001849

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Crofty Multi Academy Trust
Postal address: Unit 2 The Setons, Tolvaddon Business Park
Town: Camborne
NUTS code: UKK30
Postal code: TR14 0HX
Country: United Kingdom
Telephone: +44 1276673880
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Crofty Multi Academy Trust — Catering Services Tender

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The successful supplier will be required to provide catering services for Croft Multi Academy Trust at the following schools:

— Illogan School,

— Lanner School,

— Pencoys School,

— Pennoweth School,

— Portreath School,

— Rosemellin School,

— Roskear School,

— Treloweth School,

— Weeth School.

The contract covers the scope for the provision of all school catering services, which also includes free issue requirements.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK30
Main site or place of performance:

Cornwall and Isles of Scilly.

II.2.4)Description of the procurement:

The contract will be awarded for 3 years with a possible extension of 2 years by mutual consent and on the same terms and conditions as the original contract.

Contract value over the group of schools is circa 500 000 GBP per year.

Regarding the labour establishments across the MAT, there are a number of staff that are currently in the Local Government Pension Scheme and staff that can join if they so wish. Therefore, the successful supplier will have to apply for admitted body status and pay all setup associated costs. An actuary report will be provided as part of the TUPE information, but it is not guaranteed that the successful supplier will not need to obtain another actuary report as part of the ABS process — the cost of any additional actuary reports will need to be covered by the successful supplier, as stated above. After the 10-day standstill period, suppliers must contact Calvin Matthews via email ( so that the ABS agreement can proceed. Please ensure that the pension contribution rates and information from the actuary reports are used when in the submission of labour costs.

Please note the schools will be visited over 3 days on 17, 18 and 19.3.2020.

Suppliers are to arrive at the relevant school’s reception 15 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service.

Please note that no further unit site visits will be held after these dates.

Each suppliers’ site visit attendees will need to be notified to Ruth Lile in respect of all dates by 16.3.2020.

Suppliers’ sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken.

Please note, the successful supplier will pay consultancy fee on award of each of this contract, which will be to the value of 6 750,00 GBP plus VAT.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020
End: 31/08/2025
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here:

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/01/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 13/03/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Documents in respect of economic/financial standing (where indicated in the selection questionnaire) shall be returned to the Litmus Partnership Ltd, by email to by the above closing date and time.

It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

Go reference: GO-20191231-PRO-15757825

VI.4)Procedures for review

VI.4.1)Review body

Official name: Crofty Multi Academy Trust
Town: Camborne
Postal code: TR14 0HX
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: