Catering Services for University of Gloucestershire

To provide non subsidised catering and bar services at our Gloucestershire Campuses, including hospitality services.

United Kingdom-Cheltenham: Catering services for other enterprises or other institutions

2014/S 206-365276

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Gloucestershire
The Park
Contact point(s): The Sustainable Catering Consultancy
For the attention of: Peter Sulston
GL50 2RH Cheltenham
UNITED KINGDOM
Telephone: +44 1954200668
E-mail: peter@thesustainablecateringconsultancy.co.uk

Internet address(es):

General address of the contracting authority: www.glos.ac.uk

Address of the buyer profile: http://insight.glos.ac.uk/departments/fandp

Further information can be obtained from: Sustainable Catering Company
27 Kestrel Close, Cottenham
For the attention of: Peter Sulston
CB24 8AN Cambridge
UNITED KINGDOM
Telephone: +44 1954200668
E-mail: peter@thesustainablecateringcompany.co.uk
Internet address: www.thesustainablecateringcompany.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sustainable Catering Company
27 Kestrel Close, Cottenham
For the attention of: Peter Sulston
CB24 8AN Cambridge
UNITED KINGDOM
Telephone: +44 1954200668
E-mail: peter@thesustainablecateringcompany.co.uk
Internet address: www.thesustainablecateringcompany.co.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UoG/15/335/REO Catering Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services

NUTS code UKK13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To provide non subsidised catering and bar services at our Gloucestershire Campuses, including hospitality services.

II.1.6)Common procurement vocabulary (CPV)

55523000, 55400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Catering and bars 1 100 000 GBP p.a.
Estimated value excluding VAT: 4 500 000 GBP.

II.2.2)Information about options

Options: yes
Description of these options: To initially award a 4 year contract with an option to extend to a maximum of 7 years.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015. Completion 31.7.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-Qualification Questionnaire, including:
a) Turnover and Net Profit for last 3 years;
b) Bank details;
c) Insurance details.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
a) Knowledge of hospitality markets including bars and functions;
b) Experience of running catering operations over multiple sites;
c) Experience of the Higher Education sector an advantage but not essential;
d) Experience of running a Fair-trade operation.
Minimum level(s) of standards possibly required:
a) Catering supply company;
b) Compliant with all relevant legislation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UoG/15/335/REO

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.11.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 20.1.2015 – 10:00

Place:

Cheltenham.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officers of the Organisation.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4/7 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The dates specified in sections IV.3.5 and IV.3.8 are simply best estimates at the time of despatch of this notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.10.2014