Catering Supplies Bridgend

Catering Supplies Bridgend

Contract for the supply of food safe foil containers and associated consumables, used in cook freeze production, at various hospitals within the Abertawe Bro Morgannwg Health Board, Cardiff & Vale Health Board and Cwm Taf Health Board.

UK-Bridgend: catering supplies

2012/S 119-197036

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

ABM University Health Board
Procurement Services, Glanrhyd Hospital, Tondu Road
For the attention of: Mrs Janet Isaac
CF31 4LN Bridgend
UNITED KINGDOM
Telephone: +44 1656753925
E-mail: janet.isaac@wales.nhs.uk
Fax: +44 1656750215

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ABM University Health Board.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Swansea, Bridgend and Neath Port Talbot, Cardiff and Vale of Glamorgan & Central Valleys.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Contract for the supply of food safe foil containers and associated consumables, used in cook freeze production, at various hospitals within the Abertawe Bro Morgannwg Health Board, Cardiff & Vale Health Board and Cwm Taf Health Board. Other Health Boards/Trusts in Wales may wish to participate in the contract during the term of the arrangement. In addition to the foil containers, Health Boards will require a combination of lids which will vary from clear film or cardboard. To facilitate the clear film requirement, a combination of manual and semi-automatic film sealing machines will need to be provided, to be located at various hospital sites, within Abertawe Bro Morgannwg University Health Board and Cardiff & Vale University Health Board.
The Health Boards wish to award to a Prime Contractor for both elements of this contract, i.e. the containers and the sealing equipment, and it will the responsibility of the Prime Contractor to seek a 3rd party provider for the provision of the sealing machines and film. The period of contract shall be for an initial 2 years with the option to extend for a further 12 months. The Contracting Authority reserves the right to award to one or more bidders or not at all. Further details are set out in the Invitation to Tender.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

39222000, 39222100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Supply of food safe foil containers and consumables.
The requirement is for the supply of smooth and/or wrinkled walled food safe foil containers for use in cook freeze production, to be delivered to various hospitals located within the geographical boundaries of the following Health Boards (HB) in Wales:
Abertawe Bro Morgannwg University HB.
Cardiff & Vale University HB.
Cwm Taf HB.
Other Health Boards/Trusts in Wales may wish to participate in the contract during the term of the arrangement.
In addition to the foil containers, Health Boards will require a combination of lids which will vary from clear film or cardboard. To facilitate the clear film requirement, a combination of manual and semi-automatic film sealing machines will need to be provided, to be located at various hospital sites, within Abertawe Bro Morgannwg University Health Board and Cardiff & Vale University Health Board.
The Health Boards wish to award to a Prime Contractor for both elements of this contract, i.e. the containers and the sealing equipment, and it will the responsibility of the Prime Contractor to seek a 3rd party provider for the provision of the sealing machines and film.
The period of contract shall be for an initial 2 years with the option to extend for a further 12 months.
Additional information & instructions.
Expressions of interest are invited from experienced companies able to meet the specific requirements described above and are to be directed, via email, to abm.procurement@wales.nhs.uk, by no later than 12:00 noon on Friday 20.7.2012.

Should your company wish to participate in this opportunity you will be required to register your company’s details on http://etenderwales.bravosolution.co.uk so that you can be Invited to Tender and access the electronic copy of the tender documents when they become available? Please visit the above website to complete the “Suppliers register here” section. The process of registering on the website is free and simple. You will find the link to register just underneath the username and password boxes. Click on the link and you will be asked to agree to a “user agreement”, you will need to say “agree” to this before the site will allow you to continue to complete your company details. Once completed, click “Save”, the system will then send your username and password to you. If you have any queries please contact BravoSolution Helpdesk on +44 8000112470 who will be more than happy to assist (Full details on the webpage listed above).

Estimated value excluding VAT: 600 000,00 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As set out in the Invitation to Tender documents. The Contracting Authority reserves the right to request a parent company and/or other guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in a case of a partnership or consortium or other groups of more than one legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint or several liability, or (2) with one or more of the parties acting as “prime contractor” (and where more than one, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the Contracting Authority will require sufficient guarantees to be given by participants in that company or their parents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last three years.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T/ABM/008/12/JI
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders. The Contracting Authority reserves the right to award the contract in whole or in part, or annul the tendering process and not award any contract. All documents to be priced in sterling and all payments made in sterling. The envisaged contract duration is 2 + 1 years. The tender process will be undertaken in part via electronic means using the Bravo E-Tendering system.
Suppliers Instructions on How to Register on the eTenderwales portal:
1. Register your company on the eTenderwales portal (this is only required once)
— Browse the eSourcing Portal: www.etenderwales.bravosolution.co.uk.

— Click the “Click here to register” link.
— Accept the terms and conditions and click “continue”.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
If you require any further assistance use the online help, or the Bravo Solution help desk is available Monday to Friday (8am – 6pm) on:
— e-mail: help@bravosolution.co.uk.

— Phone: +44 8003684850 Fax: +44 2070800480.
Buy4Wales Reference Number: 30676.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will allow a minimum of 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful tenderers and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the tenderer/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1. Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promtly in accordance with the Public Procurement (Miscellaneous Amendments) Regulations 2011.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.6.2012