Catering Tender – Grays Fair Court Catering Service

Catering Tender – Grays Fair Court Catering Service

Norfolk County Council is looking to procure a catering service at Grays Fair Court, 266 Dereham Road, New Costessey, Norwich. NR5 0SN, to prepare and provide meals and refreshments for 20 people who receive respite care 365 days per year at Grays Fair Court.

United Kingdom-Norwich: Hotel, restaurant and retail trade services

2013/S 166-288846

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Norfolk County Council
Room 701, County Hall, Martineau Lane
Contact point(s): Norfolk County Council
For the attention of: Lucy Miller
NR1 2DH Norwich
Telephone: +44 1603223517

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

NCCT40419 Grays Fair Court Catering Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 17: Hotel and restaurant services
NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Norfolk County Council is looking to procure a catering service at Grays Fair Court, 266 Dereham Road, New Costessey, Norwich. NR5 0SN, to prepare and provide meals and refreshments for 20 people who receive respite care 365 days per year at Grays Fair Court.
The respite meals service will include breakfast, dinner, tea, snacks and beverages for people in respite care in order to:
— provide a quality assured catering service to meet the nutritional and dietary needs of people receiving respite care (all food should meet Care Quality Commission (CQC) Guidelines),
— enable individuals to make healthy choices,
— ensure that individuals receive a service appropriate to their needs,
— support health and wellbeing.
Within this contract, the provider will also offer a meals service every day for up to 40 Grays Fair Court Housing with Care tenants who choose to purchase meals and approximately 25-30 people who attend the Day Service each day Monday to Friday, any family, friends, Age UK (Norfolk) employees and any other visitors to the scheme.
The provider will have full use of the Grays Fair Court kitchen facilities and equipment and will be able to use the kitchen facilities to help ensure their business remains viable and sustainable.
During this Procurement process we are holding Site / Kitchen Visits at Grays Fair Court on the 11th & 12th September between 14:30-16:30. If you would like to arrange a visit, please email the: mailbox Quoting ‘NCCT40419 Site Visit’ where we will issue you with an appointment day/time.

II.1.6)Common procurement vocabulary (CPV)

55000000, 55520000, 55900000, 55320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

2 years, with the option to extend annually up to a maximum of 2 further years subject to satisfactory performance and availability of funding, at the Council’s discretion.
Estimated value excluding VAT:
Range: between 90 000 and 360 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 132-228591 of 10.7.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 8.10.2013 – 14:00
IV.3.4)Time limit for receipt of tenders or requests to participate

8.10.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This procurement will be managed electronically via the Council’s procurement system. To participate in this procurement, Applicants must first be registered on the procurement system at

Full instructions for registration and use of the system can be found at:

BuyerProfiles. Once registered you will be able to view the procurement under the tenders section and express an interest.
If you encounter any difficulties whilst using the system you can contact the support team by phoning +44 8442728810 or emailing

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council has voluntarily decided to incorporate a standstill period at the point when information on the proposed award of the contract is communicated to tenderers. The standstill period, which will be for a minimum of ten calendar days, provides time for unsuccessful tenders to challenge the award decision before the Contract is entered into. Aggrieved parties who have been harmed or are at risk of harm by any breach of the Council’s obligations may take action in the High Court (England, Wales and Northern Ireland).
Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.8.2013