CCTV Installation Tender Wolverhampton

Access Control, Door Entry and CCTV Installation, Maintenance and Repair Services.

United Kingdom-Wolverhampton: Access control system

2015/S 044-076514

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wolverhampton Homes
Hickman Avenue, Chillington Fields
WV1 2BY Wolverhampton
UNITED KINGDOM
Telephone: +44 1902550474
E-mail: procurement@wolverhamptonhomes.org.uk

Internet address(es):

General address of the contracting authority: http://www.wolverhamptonhomes.org.uk/

Address of the buyer profile: http://wolverhamptonhomes.g2b.info/cgi-gen/profile.pl?action=view_profile&oid=6567

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Wolverhampton City Council
Civic Centre
Wolverhampton
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Access Control, Door Entry and CCTV Installation, Maintenance and Repair Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKG35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Access control system. Closed circuit television services. Installation of doors. Door screens. Alarm systems. Intercom equipment. Wolverhampton Homes Limited (WHL) is an Arms Length Management Organisation (ALMO) established in 2005 which manages and maintains Wolverhampton City Council’s Social Housing Stock (approximately 23 200 properties).This contract will provide Wolverhampton Homes with a 24/7 repair and maintenance contract for all automatic door openers, manual/electronic roller shutters, car park barriers, door entry, concierge and CCTV systems on our estates or offices across the City of Wolverhampton. The contract will deliver an effective, reliable and professional service to for all tenants and leaseholders throughout the term. This contract requires the following: — Planned preventative maintenance to all automatic door openers, manual/electronic roller shutters, car park barriers, CCTV (including display screens), door entry and network connections on 48 high rise blocks, 800 medium/ low rise blocks and 7 offices across Wolverhampton. — 24/7 repairs and reactive maintenance to all automatic door openers, manual/ electronic roller shutters, car park barriers, CCTV (including display screens), door entry and network connections across 48 high rise blocks, 800 medium/low rise blocks and 7 offices across Wolverhampton — On an ad hoc basis, the supply and installation of new front and rear entrance doors and screens, including door entry access with networks connections and associated equipment to flats and maisonettes, and the installation of door intercoms to individual flat entrances, with an integrated access controlled audio entry system. — On an ad hoc basis, the provision of additional CCTV systems integrated into the CCTV control room, including Capital upgrade, network connections, remote access control, door entry, intruder and social community alarms. This contract will be for a period of 4 years with a possible extension of 2 years, renewable annually, subject to the satisfactory performance of the winning contractor and the strategic direction of Wolverhampton Homes. The overall expected capital expenditure is budgeted to be 550 000 GBP per annum, split between CCTV and door entry works. 250 000 GBP has been budgeted for repair and maintenance related works. It is anticipated that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE Regulations) will apply in respect of the award of the Contract, and that for the purposes of those Regulations, the undertaking concerned (or any relevant part of the undertaking) shall transfer the Contractor on the commencement of the Contract. Further information shall be given to Potential Providers at Invitation to Tender Stage. The winning contractor will be required to assist Wolverhampton Homes in its objective to build stronger and better communities. Accordingly, the Contractor will be required to actively participate in achieving these objectives and contract performance conditions may relate to social and environmental considerations. The criteria which evaluate the manner in which the contractor will meet these requirements may be included within the contract award criteria. Further details are to be provided in the Invitation to Tender documentation.

II.1.6)Common procurement vocabulary (CPV)

42961100, 92222000, 45421131, 44221212, 35121700, 32360000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Wolverhampton Homes Limited (WHL) is an Arms Length Management Organisation (ALMO) established in 2005 which manages and maintains Wolverhampton City Council’s Social Housing Stock (approximately 23 200 properties).This contract will provide Wolverhampton Homes with a 24/7 repair and maintenance contract for all automatic door openers, manual/electronic roller shutters, car park barriers, door entry, concierge and CCTV systems on our estates or offices across the City of Wolverhampton. The contract will deliver an effective, reliable and professional service to for all tenants and leaseholders throughout the term. This contract requires the following: — Planned preventative maintenance to all automatic door openers, manual/electronic roller shutters, car park barriers, CCTV (including display screens), door entry and network connections on 48 high rise blocks, 800 medium/ low rise blocks and 7 offices across Wolverhampton. — 24/7 repairs and reactive maintenance to all automatic door openers, manual/ electronic roller shutters, car park barriers, CCTV (including display screens), door entry and network connections across 48 high rise blocks, 800 medium/low rise blocks and 7 offices across Wolverhampton — On an ad hoc basis, the supply and installation of new front and rear entrance doors and screens, including door entry access with networks connections and associated equipment to flats and maisonettes, and the installation of door intercoms to individual flat entrances, with an integrated access controlled audio entry system. — On an adhoc basis, the provision of additional CCTV systems integrated into the CCTV control room, including Capital upgrade, network connections, remote access control, door entry, intruder and social community alarms. This contract will be for a period of 4 years with a possible extension of 2 years, renewable annually, subject to the satisfactory performance of the winning contractor and the strategic direction of Wolverhampton Homes. The overall expected capital expenditure is budgeted to be 550 000 GBP per annum, split between CCTV and door entry works. 250 000 GBP has been budgeted for repair and maintenance related works.
Estimated value excluding VAT: 4 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend 4 year contract for a further 2 years, renewable annually subject to satisfactory performance.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee and/or other guarantees of performance and financial standing may be required if considered appropriate by Wolverhampton Homes.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Wolverhampton Homes’ requirements will be set out in the invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

It is envisaged that a single legal entity will be required for the provision of the services. Consortium bids will be considered but it is expected that, if successful, a consortium will be required to form a single legal entity before being awarded a contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Wolverhampton Homes’ requirements will be set out in the invitation to tender.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
As set out in the pre-qualification questionnaire available on receipt of an expression of interest to the contact point above.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire available on receipt of an expression of interest to the contact point above.
Minimum level(s) of standards possibly required: Any potential provider failing to meet the minimum standards will be disqualified from further participation in this procurement.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire available on receipt of an expression of interest to the contact point above.
Minimum level(s) of standards possibly required:
Any potential provider failing to meet the minimum standards will be disqualified from further participation in this procurement.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set put in the pre-qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

WH/PS161/S4

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2011/S 48-079217 of 8.3.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.3.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.6.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 26/02/2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Wolverhampton:-Access-control-system./VP4866R8ST

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/VP4866R8ST

GO Reference: GO-2015227-PRO-6401538.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Wolverhampton Homes
Hickman Avenue, Chillington Fields
WV1 2BY Wolverhampton
UNITED KINGDOM
Telephone: +44 1902550474

Body responsible for mediation procedures

Wolverhampton Homes
Hickman Avenue, Chillington Fields
WV1 2BY Wolverhampton
UNITED KINGDOM
Telephone: +44 1902550474

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Wolverhampton Homes will incorporate a minimum standstill period of 10 working days at the point of receipt of notice of award by the unsuccessful bidders, in accordance with the Remedies Directive.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.2.2015