CCTV Maintenance and Monitoring Services London

CCTV Maintenance and Monitoring Services London

London Borough of Lambeth.

UK-London: security services

2012/S 84-138437

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Lambeth
4th Floor, Hambrook House, Porden Road
For the attention of: Miren Querejeta
SW2 5RW London
UNITED KINGDOM
Telephone: +44 2079264364
E-mail: MQuerejeta@lambeth.gov.uk

Internet address(es):

General address of the contracting authority: http://www.lambeth.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CCTV Maintenance and Monitoring Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: LB Lambeth.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Lambeth Council is procuring a contractor(s) for CCTV Maintenance and Monitoring Services.
The contract is to be let in 2 lots. Lot 1: CCTV control room management and operational services and Lot 2: maintenance of CCTV equipment.
Contractors may submit tenders for either one of the lots but not both.
II.1.6)Common procurement vocabulary (CPV)

79710000, 32230000, 32320000, 35120000, 38621000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1: Maintenance of CCTV equipment.
Lot 2: CCTV control room management and operational services.
The Council reserves the right to adjust via the contract the quantity and scope of contract particularly the number installations and sites will vary throughout the life of the contract. It is envisaged that the contract period will be for an initial term of 5 years with an option to extend for a period or any number of periods up to a total maximum contract term of 10 years.
Estimated value excluding VAT:
Range: between 1 600 000 and 12 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Subject to satisfactory performance, there will be an option to extend the contract(s) for up to a further 5 years.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Repair and Maintenance

1)Short description

Lot 1:
The Council requires a contractor to repair and maintain the CCTV control rooms and CCTV equipment installed at various locations throughout the boroughs and will provide for:
— routine servicing of equipment and installations together with a 24-hour, 365 day per year emergency call-out and breakdown repair service,
— fault identification and first call service for all faults identified with the CCTV equipment including leased fibre circuits, power supplies, cameras and telemetry, microwave transmission equipment, private fibre network, digital recording equipment, displays, matrix and camera control systems,
— re-location of fixed and re-deployable cameras, and
— operation of a remote access service to identify faults, repair and upgrade the digital recorder, control system and matrix,
— preventive maintenance on all the equipment resulting in a report/recommendations on the findings of that maintenance round.
The successful service provider may also be required to replace unserviceable and install further CCTV cameras and associated equipment. The Contractor may also involve the establishment of a programme for the replacement of cameras and other equipment that through age or otherwise no longer meet operational requirements. The Contractor may be required to provide the capital funding for these programmes and enter into a further agreement, allowing the Council to repay, in stages through the course of the contract and/or any extension periods that may apply any capital funding so provided.
The successful contractor must have its own 24-hour control centre to, log faults, despatch engineers and, manage and support its staff in the delivery of this contract.
2)Common procurement vocabulary (CPV)

35120000, 32231000, 32234000, 32320000, 38621000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 600 000 and 5 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Monitoring Services

1)Short description

CCTV control room management and operational services.
To manage and operate the Council’s control room(s) for the operation of the authority’s and partners’ community safety, traffic enforcement, public area and other CCTV systems. Councils’ CCTV systems are key strategic assets for the management of crime, disorder, highways and emergency planning. A contractor(s) is required to supply a fully managed service including supervision and trained and SIA licensed CCTV operators to operate and manage 24-hour CCTV control rooms.
The contractor is expected to have a proven track record in CCTV control room management or duties of a similar nature and will be the single point of contact for all CCTV and related services within the scope of this contract. The contractor is to be responsible for the day to day running of the individual CCTV control rooms, including compliance with all relevant legislation, client liaison, housekeeping, management of data, fault reporting on the whole system and dealing with some technical issues relating to the use of the system.
The Lambeth Council CCTV control room at Shakespeare Road, Brixton, is responsible for the council’s community safety CCTV systems that includes fixed ‘town centre’ PTZ cameras, housing estate systems and a re-locatable camera scheme, all of which are operated and recorded 24 hours / day. At present there are about 320 cameras in total but there are plans to expand through the integration of a separate CCTV control room that is responsible for the systems installed on the council’s housing estates.
The services will include but not be limited to:
— operation and management of the CCTV camera control and recording systems,
— identifying and reporting incidents to the police and other agencies,
— liaison with partner agencies including use of the Metropolitan Police radios,
— preparation on video evidence for enforcement agencies and other requests for video images and information,
— operation of the town centre radio systems,
— identifying and reporting equipment faults to the council’s contractors and service suppliers,
— response to alarms, and
— technical advice.
The successful contractor must have its own 24-hour control centre to manage and support its staff in the delivery of this contract.
2)Common procurement vocabulary (CPV)

79710000, 79714000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 900 000 and 6 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Performance Bond or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them will be detailed in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contractor will be required to participate actively in the achievement of social and or environmental policy objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations; (c) Has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate; (e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (g) Is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of article 1 of the convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Details of the information and formalities necessary for the evaluation of the minimum economic, financial and technical capability will be detailed in Lambeth’s pre-qualification business questionnaire (BQ) and guidance.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance- sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Details of the information and formalities necessary for the evaluation of the minimum economic, financial and technical capability will be detailed in Lambeth’s pre-qualification business questionnaire (BQ) and guidance.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
Details of the information and formalities necessary for the evaluation of the minimum economic, financial and technical capability will be detailed in Lambeth’s pre-qualification business questionnaire (BQ) and guidance.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.5.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Council believes that the requirements of the Transfer of Undertakings (Protection of Employment) Regulations 2006 and the Acquired Rights Directive will apply to the Contract and the Contractor should submit their bid on the basis that there will be a TUPE transfer. To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://lblambeth.eu-supply.com.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Lambeth
Lambeth Town Hall, Bixton Hill
SW2 1RW London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The LB of Lambeth will incorporate a minimum 10 calendar day stand-still period at the point information on the award of the contract(s) is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the stand-still period. Such additional information should be provided from the contact in part I.1 If an appeal regarding the award of the contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No.5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough of Lambeth, Corporate Procurement
Third Floor, Olive Morris House, Bixton Hill
SW2 1RL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

26.4.2012