CCTV Maintenance Contract Stevenage

CCTV Maintenance Contract Stevenage

Stevenage Borough Council are looking to enter into a maintenance agreement for the CCTV system which will provide a planned maintenance, fault correction and emergency call out procedure based on the CCTV Control room in Stevenage covering cameras, monitors, multiplex/switchers/digital video storage transmission equipment.

United Kingdom-Stevenage: Surveillance and security systems and devices

2014/S 007-008105

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stevenage Borough Council
Daneshill House, Danestrete
For the attention of: Keith Moore
SG1 1HN Stevenage
UNITED KINGDOM
Telephone: +44 1438242277
E-mail: keith.moore@stevenage.gov.uk

Internet address(es):

General address of the contracting authority: www.stevenage.gov.uk

Address of the buyer profile: https://supplyhertfordshire.g2b.info/

Electronic access to information: https://supplyhertfordshire.g2b.info/

Electronic submission of tenders and requests to participate: https://supplyhertfordshire.g2b.info/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please see section II.1.5 Short Description
Please see section II.1.5 Short Description
Please see section II.1.5 Short Description
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CCTV Maintenance Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
NUTS code UKH2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Surveillance and security systems and devices. Security equipment. Security cameras. Closed circuit television services. Repair and maintenance services of security equipment. Stevenage Borough Council has a requirement to establish a maintenance contract relating to its CCTV control room at Stevenage and a network of cameras operated and controlled by Stevenage Borough Council in towns in both Hertfordshire and Bedfordshire. Stevenage Borough Council are looking to enter into a maintenance agreement for the CCTV system which will provide a planned maintenance, fault correction and emergency call out procedure based on the CCTV Control room in Stevenage covering cameras, monitors, multiplex/switchers/digital video storage transmission equipment, controllers, auxiliary equipment and synectics control system.
II.1.6)Common procurement vocabulary (CPV)

35120000, 35121000, 35125300, 92222000, 50610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will commence on 1.7.2014 and will expire on 30.6.2017 with an option to extend for two years until 30.6.2019.
Estimated value excluding VAT: 800 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.7.2014. Completion 30.6.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and/or suitable performance bond or bank guarantee to secure and advance payments/warranty or maintenance as appropriate/performance of the services (documentation for this will be set out in the tender documents).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment to the Contracting Entity will be in pounds sterling and will normally be required to be made by means of electronic funds transfer. Full details will be included in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Entity’s specific requirements are to be determined but it does require that any contract awarded be entered into by a single legal entity on the part of the successful candidate/s. Any legal entity which as a group of entities will be required to provide an undertaking to be jointly and severally responsible for the due performance of the agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Contracting Entity’s Conditions of Contract will apply. Full details will be included in the Invitation to Tender Document. The Contract and matters, including disputes, arising out of it will be subject to English law and the exclusive jurisdiction of the English Courts. The Contracting Entity does not bind itself to accept any tender. Registration of interest in this project by any party does not guarantee inclusion of the party on the Tender enquiry list. The Contracting Entity shall select candidates to receive Invitations to Tender in accordance with objective criteria as detailed in (III.2.2) and (III.2.3).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The requirements are detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: The requirements are detailed in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The requirements are detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
The requirements are detailed in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CCTV Maintenance Contract
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.2.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 21.2.2014 – 14:00
Place:

Stevenage Borough Council Offices, Daneshill House, Stevenage, SG1 1HN.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To participate in this tender opportunity you will need to either click on the links to Delta below or follow these instructions:
Step 1: Register with Supply Hertfordshire.
You will need to register on http://supplyhertfordshire.g2b.info/hpf/ you will then be issued with a user name and password. (If you have already registered with Delta or Supply Hertfordshire please follow the link above where you can log on with your existing user name, if you have registered and forgotten your user name and password please click on the forgotten password link below the login box. Please keep your user name and password secure and do not pass it to any third parties.

Step 2: Completing your Tender.
To complete the tender for this tender you will need to go to the Response Manager area and enter the access code: YK4MVG66Q9. You will then be able to download the tender and complete. The tender will be available from the Delta system as soon as the OJEU contract reference has been confirmed. Any supporting documents should be cross referenced to the relevant question. If the Council requires further information concerning your application your organisation will be contacted, however please ensure that you provide full details and answer all questions as the Councils reserve the right not to ask applicants for further information or clarification.
Step 3. Uploading your completed Tender.
Once you have completed your tender you must ‘upload’ your completed response into the tender box (Access Code: YK4MVG66Q9). Please make sure you have submitted your completed tender to the correct Access Code and give yourself sufficient time to carry out the upload. The Councils will not be held accountable for any errors made in submitting your completed tender. If you are experiencing problems please contact the Delta Helpdesk via E-mail at helpdesk@delta-esourcing.com or call +44 8452707050 Monday to Friday 9:00 am – 17:00 pm for assistance.

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://supplyhertfordshire.g2b.info/tenders/UK-UK-Stevenage:-Surveillance-and-security-systems-and-devices./YK4MVG66Q9

To respond to this opportunity, please click here:
https://supplyhertfordshire.g2b.info/respond/YK4MVG66Q9

GO Reference: GO-201418-PRO-5375075

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please see section VI 4.2
UNITED KINGDOM

Body responsible for mediation procedures

Please see section VI 4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: is given by the Remedies Directive (2007/66/EC) also known as the Public Contracts (Amendment)Regulations 2009 (SI2009/2992).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.1.2014