CCTV Maintenance Services Exeter

CCTV Maintenance Services Exeter

Repair and maintenance services of security equipment. The University CCTV system has over 500 cameras which are connected to 60 dedicated micro DVR recorders on site.

United Kingdom-Exeter: Repair and maintenance services of security equipment

2013/S 163-284244

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Exeter
Procurement Services, Northcote House, The Queen’s Drive
Contact point(s): https://in-tendhost.co.uk/universityofexeter/aspx/Home
For the attention of: Dave Burchill
EX4 4QJ Exeter
UNITED KINGDOM
Telephone: +44 1392661000
E-mail: d.burchill@exeter.ac.uk

Internet address(es):

General address of the contracting authority: www.exeter.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofexeter/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofexeter/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofexeter/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher Education
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UOE CCTV Maintenance Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of security equipment. The University CCTV system has over 500 cameras which are connected to 60 dedicated micro DVR recorders on site. The images are sent over the Universities own network and monitored by the University security department within their offices at both the Streatham and St Lukes Campus.
The system is used for crime prevention, public safety and traffic management around the campus sites. It also undertakes a key role in providing a safe working/studying environment for staff and students.
The University requires the successful supplier to be able to provide a high quality maintenance service which minimises camera downtime to enable it to deliver the level of service required. During the life of the contract the University may require the successful supplier to undertake install works for new camera locations.
Applicants are required to register their interest for the relevant tender documents (PQQ/ITT) on the University of Exeter’s electronic tendering ‘In-Tend’ system (https://in-tendhost.co.uk/universityofexeter/aspx/Home) as indicated in II.1.5 by the time/date indicated in IV.3.4.

All documents relating to this procurement will be released via ‘In-Tend’ only. Applicants must go to http://in-tendhost.co.uk/universityofexeter/aspx/home to express an interest against the specific opportunity as stated on this Contract Notice. This procurement exercise will be completely managed via this electronic system and only registering on http://in-tendhost.co.uk/universityofexeter/aspx/home will ensure that you receive all the relevant information and follow-up documentation.

Registration is free of charge to potential contractors/suppliers..

II.1.6)Common procurement vocabulary (CPV)

50610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the PQQ (Pre Qualification Questionnaire) documentation
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ (Pre Qualification Questionnaire) documentation
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ (Pre Qualification Questionnaire) documentation
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: NSI (NACOSS) or equivalent Gold Standard
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: As set out in the PQQ (Pre Qualification Questionnaire) documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

12:00
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.9.2013 – 08:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=71162074

GO Reference: GO-2013821-PRO-5053853

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

University of Exeter
Procurement Services, Finance Services, Northcote House, The Queen’s Drive
EX44QJ Exeter
UNITED KINGDOM
E-mail: procurement@exeter.ac.uk
Telephone: +44 1392661000
Internet address: http://www.exeter.ac.uk/finance/procurement/
Fax: +44 1392661000

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

21.8.2013