CCTV Maintenance Tender for Croydon Council

The contract requires a supplier to repair and maintain the CCTV control rooms and CCTV equipment installed at various locations throughout Croydon.

Maintenance services for the Council’s central CCTV control room, parking enforcement control room and CCTV cameras.

United Kingdom-Croydon: Closed circuit television services

2014/S 225-397951

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Croydon
Commissioning and Procurement Team, 12A Bernard Weatherill House, 8 Mint Walk
Contact point(s): Procurement Team; www.londontenders.org
CR1 0EA Croydon
UNITED KINGDOM
Telephone: +44 2084071318
E-mail: procurement@croydon.gov.uk

Internet address(es):

General address of the contracting authority: www.croydon.gov.uk

Address of the buyer profile: www.londontenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CCTV Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Work will be carried within the boundaries of the London Boroughs of Croydon and Bromley.

NUTS code UKI22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Maintenance services for the Council’s central CCTV control room, parking enforcement control room and CCTV cameras.
The contract requires a supplier to repair and maintain the CCTV control rooms and CCTV equipment installed at various locations throughout Croydon and provide for:
— routine servicing of equipment and installations together with a 24-hour, 365 day per year emergency call-out and breakdown repair service;
— fault identification and first call service for all faults identified with the CCTV equipment including leased fibre circuits, power supplies, cameras and telemetry, microwave transmission equipment, private fibre network, digital recording equipment, displays, matrix and camera control systems;
— re-location of re-deployable cameras; operation of a remote access service to identify faults, repair and upgrade the digital recorder and camera control system;
— two preventive maintenance rounds per year on all the equipment.
The successful service provider may also be required to replace unserviceable and install further CCTV cameras and associated equipment.

II.1.6)Common procurement vocabulary (CPV)

92222000, 50340000, 50610000, 71334000, 72267000, 35120000, 32230000, 32234000, 32235000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 310 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Detail of deposits, guarantees and other forms of appropriate security are set out in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details are set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to procurement documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Those are detailed in Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Those are detailed in Invitation to Tender.
Minimum level(s) of standards possibly required: Those are detailed in Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Those are detailed in Invitation to Tender.
Minimum level(s) of standards possibly required:
Those are detailed in Invitation to Tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

420/2014D&E

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Borough of Croydon
Commissioning and Procurement Team, Corporate Resources and Customer Services Department, 12th floor, Zone A, Bernard Weatherill, House 8 Mint Walk
CR0 1EA Croydon
UNITED KINGDOM

Body responsible for mediation procedures

London Borough of Croydon
Commissioning and Procurement Team, Corporate Resources and Customer Services Department, 12th floor Zone A, Bernard Weatherill, House 8, Mint Walk
CR0 1EA Croydon
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about Contract Award Procedures and the Applications of Standstill Period Prior to Contract Award) and Regulation 47 (Enforcement of Obligations) of the Public Contract Regulations 2006. Prior notice of any challenge must be given and any challenge must be made promptly and in any event within 3 months of the grounds of the challenge arising.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.11.2014