CCTV Maintenance for Transport for London

CCTV Maintenance for Transport for London

Provision of Detection and Enforcement Infrastructure Maintenance Services. Automatic Number Plate Recognition.United Kingdom-London: Closed-circuit television cameras

2014/S 074-128241

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – (Procurement Operations)
100 Petty France
Contact point(s): Procurement Operations Team
For the attention of: Jaya Halai
SW1H 0BD London
UNITED KINGDOM
E-mail: procurementoperationsteam@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

tfl_scp_000833 – Provision of Detection and Enforcement Infrastructure Maintenance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Contracting Authority intends to award contracts for the management, support, maintenance and replacement of a network of Automatic Number Plate Recognition (ANPR) cameras and other related services referred to as Detection and Enforcement Infrastructure (D and EI) to support the Central London Congestion Charging and Greater London Low Emission Zone schemes and other traffic monitoring and enforcement schemes. The process will compromise of two lots, which are: – Lot 1 Instation Service – This will include the supply, installation (build), operation and maintenance of an Instation and Servers (as described in section II.2.1 of this Notice) – Lot 2 Outstation Service – The management, support, maintenance and replacement of Enforcement ANPR cameras and Monitoring cameras including the support, maintenance and operation of all existing and new ANPR cameras and Outstations The Contracting Authority reserves the right to amend the scope of the Lot structure and scale of the requirement (in case of an increase or decrease in requirements) at any time during the procurement process, or over the term of the contracts to provide for additional schemes to include but not limited to: other road user charging schemes such as Ultra Low Emissions Zone, Road Charging; the potential for the combined procurement of the supply, install and maintenance of ANPR cameras and the supply, install and maintenance of CCTV cameras; and/or upgrades in technology for this or any other related or similar requirements from the resulting contracts or separately as appropriate. This requirement may also include but not limited to further additional services such as:
(A) amendments to Instation and Outstation Systems to support possible further charging schemes;
(B) amendments to the Instation and Outstation Systems to support new charging methods such as, but not limited to, distance based charging and time based charging mechanisms;
(C) refresh Instation and Outstation Systems;
(D) other relevant charging and enforcement schemes, including: (1) CCTV (2) river crossing; (3) interoperability with other road charging schemes; (4) non-standard Scheme charging options; and/or (5) European Electronic Toll Service interworking. Where an existing contract is in place for the Supply of Equipment, the Contracting Authority reserves the right to request that the Service Provider utilises this contract where it offers commercial advantage. The Contracting Authority reserve the right to use a TfL contract to carry out all Civils Works. The network communication between the Instation and Outstation is out of scope from this contract and will be provided by TfL’s current provider. It should be noted that communication links between the Instation and other systems that need to receive data from the Instation (i.e. excluding the Outstations) may be procured by either TfL, the bidder, by the entity receiving the data or a mixture of all the above. Further details will be provided in the ITT documents. The strategic objectives for this procurement in line with the Mayoral Transport and Air Quality Strategies are:
— ensuring reliable operation of London’s road network while reducing congestion;
— reducing harmful vehicle emissions;
— improving journey time reliability; and
— maintaining revenue from the Congestion The Contracting Authority reserves the right to award a single contract for both Lots, the details of the process of which will be provided in the Invitation to Tender.
II.1.6)Common procurement vocabulary (CPV)

32234000, 92222000, 45233293, 51310000, 51300000, 63712000, 98351110, 32260000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope of services to be procured are set out below:
Lot 1 – Instation Service System
The primary function of the Instation Service is to collect Evidential Records (ERs), from the Outstations and send them to the LRUC & TENP (London Road User Charging & Traffic Enforcement Notice Processing Service Provider) for the provision of the related services. In addition the Service includes the provision of Evidential Records (ER’s), Summary Records’ (SR’s) and management information to other relevant parties.
The Instation architecture must be designed to be both highly resilient and scalable to support the Service. The project scope will include:
— the replacement of the Instation Service including business continuity services;
— the support, maintenance and operation of the Instation Service including business continuity services;
— the replacement of the ANPR Data Consolidator (ADC) which determines what data, and in what form, is forwarded onto approved third parties and also receives data from third party ANPR cameras;
— the receiving of data from existing ANPR cameras
— the mechanism to increase the number of Monitoring ANPR and Enforcement ANPR cameras located onstreet;
— to provide London Congestion Analysis Program LCAP), and London Vehicle Analysis Tool (LVAT) systems with the information they require; and
— to provide the Data Highway Project with information for the LCAP and LVAT systems and any other internal system requiring similar information in the future.
Lot 2 – Outstation System
The management, support, maintenance and replacement of Enforcement ANPR cameras and Monitoring cameras to support the Central London Congestion Charging and Greater London Low Emission Zone schemes and traffic monitoring schemes including the support, maintenance and operation of all existing and new ANPR cameras and Outstations. All cameras in the Outstations may need to be refreshed at the start of the contract, or alternatively a limited number of cameras may be refreshed at the start of the contract with others being refreshed upon failure of the relevant camera.
The scope of each contract covers the provision of the requisite systems and services for an anticipated period of up to 5 years from the Operational Commencement Date following the necessary development and implementation stage expected to be in the region of 12 months with the optional renewal to a further 5 years up to a maximum duration of 10 years. Break Clauses may also apply at various intervals of the contract.
A bidder can bid for a single Lot or both Lots.
Further information will be provided in the tender document.
Estimated value excluding VAT:
Range: between 60 000 000 and 600 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The scope of each contract covers the provision of the requisite systems and services for an anticipated period of up to 5 years from the Operational Commencement Date following the necessary development and implementation stage expected to be in the region of 12 months with the optional renewal to a further 5 years up to a maximum duration of 10 years. Break Clauses may also apply at various intervals of the contract.
The Contracting Authority reserves the right to amend the scope of the Lot structure and scale of the requirement (in case of an increase or decrease in requirements) at any time during the procurement process, or over the term of the contracts to provide for additional schemes to include but not limited to: other road and user charging schemes such as Ultra Low Emissions Zone, Road Charging; the potential for the combined procurement of the supply, install and maintenance of ANPR cameras and the supply, install and maintenance of CCTV cameras ; and/or upgrades in technology for this or any other related or similar requirements from the resulting contracts or separately as appropriate. This requirement may also include but not limited to further additional services such as:
(A) amendments to Instation and Outstation Systems to support possible further charging schemes;
(B) amendments to the Instation and Outstation Systems to support new charging methods such as, but not limited to,
distance based charging and time based charging mechanisms;
(C) refresh Instation and Outstation Systems;
(D) other relevant charging schemes, monitoring and enforcement schemes, including:
(1) CCTV
(2) river crossing;
(3) interoperability with other road pricing schemes;
(4) non-standard Scheme charging options; and/or
(5) European Electronic Toll Service interworking.
The estimated value range provided includes such additional works.
Where an existing contract is in place for the Supply of Equipment, the Contracting Authority reserves the right to request that the Service Provider utilises this contract where it offers commercial advantage. The Contracting Authority reserve the right to use a TfL Framework to carry out all Civils Works. The network communication between the Instation and Outstation is out of scope from this contract and will be provided by TfL’s current provider. It should be noted that communication links between the Instation and other systems that need to receive data from the Instation (i.e. excluding the Outstations) may be procured by either TfL, the bidder, by the entity receiving the data or a mixture of all the above. Further details will be provided in the ITT documents.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 132 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Instation Service System

1)Short description

The primary function of the Instation Service is to collect Evidential Records (ERs) from the Outstations and send them to the LRUC & TENP (London Road User Charging and Traffic Enforcement Notice Processing Service Provider for the provision of the related services. In addition the Service included the provision of Evidential Records (ER’s), Summary Records (SR’s) and management information to other relevant parties.
2)Common procurement vocabulary (CPV)

63712000, 98351110, 32260000, 32234000, 92222000

3)Quantity or scope

The scope of each contract covers the provision of the requisite systems and services for an anticipated period of up to 5 years from the Operational Commencement Date following the necessary development and implementation stage expected to be in the region of 12 months with the optional renewal to a further 5 years up to a maximum duration of 10 years. Break Clauses may also apply at various intervals of the contract.
The Instation architecture must be designed to be both highly resilient and scalable to support the Service. The project scope will include:
— the replacement of the Instation Service including business continuity services;
— the support, maintenance and operation of the Instation Service including business continuity services;
— the replacement of the ANPR Data Consolidator (ADC) which determines what data, and in what form, is forwarded onto approved third parties and also receives data from third party ANPR cameras;
— the receiving of data from existing ANPR cameras
— the mechanism to increase the number of Monitoring ANPR and Enforcement ANPR cameras located onstreet;
— to provide London Congestion Analysis Program (LCAP), and London Vehicle Analysis Tool (LVAT) systems with the information they require; and
— to provide the Data Highway Project with information for the LCAP and LVAT systems and any other internal system requiring similar information in the future.
The network communication between the Instation and Outstation is out of scope from this contract and will be provided by TfL’s current provider. It should be noted that communication links between the Instation and other systems that need to receive data from the Instation (i.e. excluding the Outstations) may be procured by either TfL, the bidder, by the entity receiving the data or a mixture of all the above.
Further details will be provided in the ITT documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority anticipates the implementation of Lot 1 to align with the new Congestion Charging and Low Emission Zone Business and Enforcement Operations Service Provider’s Go Live date. This shall include all related testing to the required interfaces and interactions. Furthermore, there is a requirement to ensure that the Service Provider aligns with the Lot 2 Service Provider in the delivery of the Services.
The Contracting Authority reserves the right to award a single contract for both Lots.
Lot No: 2 Lot title: Outstation System

1)Short description

Outstation System.
2)Common procurement vocabulary (CPV)

32231000, 45233293, 51310000, 50300000, 51300000, 32234000, 92222000

3)Quantity or scope

The scope of each contract covers the provision of the requisite systems and services for an anticipated period of up to 5 years from the Operational Commencement Date with the optional renewal to a further 5 years up to a maximum duration of 10 years. The contracting Authority anticipates a rolling implementation of the respective outstations for a period of 12 months from the Operational Commencement Date. Break Clauses may also apply at various intervals of the contract.
The management, support, maintenance and replacement of Enforcement ANPR cameras and Monitoring cameras to support the Central London Congestion Charging and Greater London Low Emission Zone schemes and traffic monitoring and enforcement schemes, including the support, maintenance and operation of all existing and new ANPR cameras and Outstations. All cameras in the Outstations may need to be refreshed at the start of the contract, or alternatively a limited number of cameras may be refreshed at the start of the contract with others being refreshed upon failure of the relevant camera.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority reserves the right to award a single contract for both Lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority’s requirements will be set out in the Invitation to Tender. A performance bond or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s payment terms and conditions will apply.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority requires that any contract(s) awarded will be entered into by a single legal entity on behalf of the successful candidate
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: New applicants/suppliers are required to express an interest in this opportunity by registering initially as a new supplier on TfL’s e-procurement system (https://eprocurement.tfl.gov.uk) and following the online instructions. Any applicants/suppliers that are already registered should express interest by accessing the pre-qualification questionnaire (PQQ) for this requirement directly after logging into the eprocurement site mentioned above. Once registered please search for ‘Detection’ within the search facility and complete and submit the PQQ. The PQQ asks for details of technical and commercial capabilities and must be completed by the stated deadline date and time.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information required as set out in the PQQ/ITT.
Candidates should note that they will be required to supply copies of 3 years of their audited accounts. Services of an independent third party financial assessment agency will also be used.
Minimum level(s) of standards possibly required: Specific information shall be required and set out in the PQQ documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Specific information shall be required and set out in the PQQ documents.
Minimum level(s) of standards possibly required:
Specific information shall be required and set out in the PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: 1) Financial stability appropriate to contract; 2) Professional standing; 3) Relevant Experience and Technical capability.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

tfl_scp_000833
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

12.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 or 10 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services, including providing services for Surface Transport.
The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority, its other functional bodies (currently the Metropolitan Police and the London Fire and Emergency Planning Authority) and all London Boroughs. Any of these bodies may award a contract to the successful Bidder(s) substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents.
Further information on TfL may be found at www.tfl.gov.uk. If and when this requirement is offered to tender, this may, at the awarding authority’s discretion, be by an electronic e-tendering, e-auction or e-award system. The Contracting Authority reserves the right to withdraw from the procurement process and may award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s). The Contracting Authority may interview any or all companies who express an interest in tendering for this work. Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must submit a pre-qualification questionnaire if they wish to be considered for the scheme (services/supply/works) advertised.

TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership.
TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy.
The GLA group has defined ‘responsible procurement’ as the purchase of goods, works and services in a socially and environmentally responsible way that delivers value for money and benefits to the contracting authority and to London.
The Authority encourages its Contractors, and those companies interested in tendering for its contracts to undertake their activities in line with the principles contained in its Responsible Procurement Policy. http://legacy.london.gov.uk/gla/tenders/docs/responsibleprocurementpolicy.pdf

Further information on the GLA group’s Responsible Procurement work can be obtained from the following web-site: http://www.london.gov.uk/priorities/businesseconomy/vision-and-strategy/focus-areas/responsibleprocurement

Strategic Labour Needs and Training (SLNT) requires suppliers to both ensure they offer TfL a competent and capable workforce and provide employment, skills and training opportunities to local communities.
Suppliers should be aware that TfL intends to apply specific SLNT requirements and questions at the Invitation to Tender stage of the procurement process.
Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any appeal or request for additional information should be sent to the name and address in Section I.1. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.4.2014