CCTV Monitoring Contract Hampshire

The Contractor is to supply properly trained, licensed and accredited CCTV monitoring staff in line with the requirements of the Private Security Industry Act 2001

United Kingdom-Fareham: Surveillance services

2015/S 060-105304

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fareham Borough Council
Civic Offices, Civic Way
For the attention of: Mrs Karen Richards
PO16 7AZ Fareham
UNITED KINGDOM
Telephone: +44 1329824360
E-mail: krichards@fareham.gov.uk

Internet address(es):

General address of the contracting authority: http://www.fareham.gov.uk/

Address of the buyer profile: http://www.gosport.gov.uk/

Electronic access to information: https://www.businessportal.southeastiep.gov.uk

Electronic submission of tenders and requests to participate: https://www.businessportal.southeastiep.gov.uk

Further information can be obtained from: Fareham Borough Council
Civic Offices, Civic Way
For the attention of: Mrs Karen Richards
PO16 7AZ Fareham
UNITED KINGDOM
Telephone: +44 1329824360
E-mail: krichards@fareham.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Fareham Borough Council
Civic Offices, Civic Way
For the attention of: Mrs Karen Richards
PO16 7AZ Fareham
UNITED KINGDOM
Telephone: +44 1329824360
E-mail: krichards@fareham.gov.uk

Tenders or requests to participate must be sent to: Fareham Borough Council
Civic Offices, Civic Way
For the attention of: Mrs Karen Richards
PO16 7AZ Fareham
UNITED KINGDOM
Telephone: +44 1329824360
E-mail: krichards@fareham.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CCTV Monitoring Contract (Oct 2015- 2020 with Extension Option).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Fareham and Gosport CCTV Partnership was established in 1997 by Fareham Borough Council and Gosport Borough Council (‘the Councils’) to jointly manage and operate a network of approximately 93 CCTV cameras via a single Control Room based in Gosport. The Control Room and camera systems operating systems were upgraded from analogue to digital in 2009. The Contractor is to supply properly trained, licensed and accredited CCTV monitoring staff in line with the requirements of the Private Security Industry Act 2001 (‘the PSIA’) and comply with future legislative requirements regarding the licensing of operators to operate public space surveillance systems to be located at the Councils CCTV facility. The supervisory or management provision of the CCTV monitoring staff and service will be carried out by the Contractor to ensure compliance with British Standards 7958 and 7858.

The Contractor will hold and maintain a licence issued by the Security Industry Authority (SIA) or EU equivalenthttp://www.sia.homeoffice.gov.uk/Pages/about-us.aspx in order to carry out the service for the Councils’. The Contractor will provide a copy of the current SIA licence the CNO throughout the life of the contract.

II.1.6)Common procurement vocabulary (CPV)

79714000, 35120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

5 year initial contract period with optional additional 2 years.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
Minimum level(s) of standards possibly required: See tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.
Minimum level(s) of standards possibly required:
See tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes

Reference to the relevant law, regulation or administrative provision: The Contractor will hold and maintain a licence issued by the Security Industry Authority (SIA) or EU equivalent http://www.sia.homeoffice.gov.uk/Pages/about-us.aspx in order to carry out the service for the Councils’. The Contractor will provide a copy of the current SIA licence the CNO throughout the life of the contract.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 0

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9UVF-3JQ8O8

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.5.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.3.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.5.2015 – 12:00
Place: Gary Jarvis
Fareham Borough Council, Civic Offices, Civic Way
For the attention of: Karen Richards
PO16 7AZ Fareham
UNITED KINGDOMNO.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Democratic Services and Procurement Officer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

How to respond to this e-Tender For your convenience, here is a summary of how you should submit your electronic tender response. For your e-tender to be considered, please comply with these instructions:
— All correspondence related to this e-ITT will be via the SEBP link as attached to the original invitation eMail from the SEBP to your registered user. Only the supplier named contact registered on the SEBP portal using their personal ID and password combination will be able to view, download and upload contract documents.
— Please acknowledge via SEBP your receipt of this tender pack confirming that you expect to submit a tender by the appointed time. Click on Intend to Submit / Decline button as appropriate.
— Please use the Question and Answer section within the SEBP system for both technical and commercial issues.
— Please upload your completed tender (including ALL response ProForma’s) to the SEBP prior to the close deadline. Please leave sufficient time to do this as uploading times can vary dependant of file size. (Tip: Use PDF documents where possible to reduce file sizes).
— The ‘Form of Tender’ document (Appendix E) Must be separately attached as a .pdf document to enable easy access at the Councils ‘tender opening ceremony’. Please complete the ‘Form of Tender’ as requested.
Your completed tender response must be uploaded to the South East Business Portal using the link provided no later than 12:00 noon on Close date. Please note: Suppliers can upload / amend their tender response via the SEBP at any time prior to the close date. The tender response is secure and only visible to the supplier up until the close deadline date / time at which point the system is locked to the supplier and contents become visible to the opening Council (in this case Fareham BC). There is no eMailing of documents on the deadline date as All documents are held in the secure server of SEBP. In preparing a tender response you must not make any changes to the text of the documents as supplied to you, only add information where indicated. Each and every point in the e-ITT documents must be responded to. It is important that bids are completed in line with the requirements set out in this invitation and that All Supplier Response Appendices are completed. Please do not include any information, brochures or other literature unless it is specifically requested in this document. Tender responses not available / visible to the Council in the SEBP response section after the submission deadline will not be considered (unless the Council have given prior notification to All tenderers of an extension period). All costs in submitting the tender will be borne by the tenderer. The information provided by the Council in connection with this e-ITT is provided in good faith but does not purport to be comprehensive and Tenderers should carry out their own due diligence checks as to the full extent of the Council’s requirements before submitting a Tender. Contacting Fareham Borough Council relating to this tender:
— Please use the Q&A facility within the SEBP system for both Technical and Commercial questions;

— If you are experiencing problems with your SEBP connection (e.g. login / password issue) please contact Due North Support services atsupport@due-north.com or by telephone +44 8443345204;

— Fareham Borough Council — Procurement contact: Karen Richards krichards@fareham.gov.uk

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.3.2015