CCTV Monitoring Service and Security Services – Hartlepool

CCTV Monitoring Service and Security Services – Hartlepool

Hartlepool Borough Council is seeking to appoint 1 or 2 suitably qualified organisations to provide a CCTV monitoring service and or a security service.

United Kingdom-Hartlepool: Security services

2019/S 225-551932

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Hartlepool Borough Council
Postal address: Civic Centre
Town: Hartlepool
NUTS code: UKC11
Postal code: TS24 8AY
Country: United Kingdom
Contact person: Ursula Larkin
E-mail: ursula.larkin@hartlepool.gov.uk
Internet address(es):Main address: www.hartlepool.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CCTV Monitoring Service and Security Services

II.1.2)Main CPV code

79710000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hartlepool Borough Council (HBC) is seeking to appoint 1 or 2 suitably qualified organisations to provide a CCTV monitoring service and or a security service. The tender will be divided into lots:

Lot A: CCTV Monitoring Service. HBC is looking for a suitably qualified organisation to operate its CCTV Monitoring Service from the councils monitoring offices;

Lot B: Security Services. HBC is looking for an organisation to provide suitably trained security personnel to cater for the needs of routine, non-routine, emergency work and on occasions work at short notice for Council-owned and managed properties and locations pursuant to Section 111 of the Local Government Act 1972 and Section 1 of the Localism Act 2011. Services include Static Guarding, Locking and Unlocking Services, Alarm Activation Response and Mobile Patrols;

Lot C: Combined CCTV Monitoring and Security Services. This option will only be consider where savings can be made by one organisation providing both services.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

You can submit for either Lot A or Lot B. However in order to be considered for the combined service you must submit for both Lot A and Lot B separately, as well as submitting for Lot C. Only the top 2 highest scoring companies in Lot A and Lot B will be considered for the combined lot.

If the Council is unable to fund the CCTV Monitoring Services it will remain In-house.

II.2)Description

II.2.1)Title:

CCTV Monitoring Service

Lot No: 1

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKC11

II.2.4)Description of the procurement:

Lot A: CCTV Monitoring Service. HBC is looking for a suitably qualified organisation to operate its CCTV Monitoring Service from the Councils monitoring offices currently located in the Civic Centre, Victoria Road, Hartlepool, utilising the Council’s monitoring equipment. Full details are provided in the specification and tender documents. The tender documents are available via the ProContract tendering portal https://procontract.due-north.com

Reference DN447615

If the Council is unable to find the budget to cover the prices submitted for the CCTV Monitoring Services, then the Council will not be able to award a contract for this service and the service will remain in-house.

The contract if awarded will commence on the 1.5.2020 for a period of 3 years subject to performance and funding with the potential for up to a further 2 x 12 month extensions subject to performance and funding.

Suppliers will be required to confirm that services will be provided in accordance with the contract terms and conditions during any extension periods if required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

If a contract is awarded for this lot it will be for 3 years subject to funding and performance with the potential for a further 2 x 12 month extensions subject to funding and performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Security Services

Lot No: 2

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKC11

II.2.4)Description of the procurement:

Lot B: Security Services. HBC is looking for an organisation to provide suitably trained security personnel to cater for the needs of routine, non-routine, emergency work and on occasions work at short notice for Council-owned and managed properties and locations pursuant to Section 111 of the Local Government Act 1972 and Section 1 of the Localism Act 2011. Services include Static Guarding, Locking and Unlocking Services, Alarm Activation Response and Mobile Patrols. Full details are provided in the specification and tender documents. The tender documents are available via the ProContract tendering portal https://procontract.due-north.com

Reference DN447615

If awarded the contract will commence on the 1.5.2020 for a period of 3 years subject to performance and funding with the potential for up to a further 2 x 12 month extensions subject to performance and funding.

Suppliers will be required to confirm that services will be provided in accordance with the contract terms and conditions during any extension periods if required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Lot B: Security Servies. If a contract is awarded for this lot it will be for 3 years subject to funding and performance with the potential for a further 2 x 12 month extensions subject to funding and performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Combined CCTV Monitoring and Security Services

Lot No: 3

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKC11

II.2.4)Description of the procurement:

Lot C: Combined CCTV Monitoring and Security Services. This option will only be consider where savings can be made by one organisation providing both services.

In order to be considered for the combined service you must complete all the documentation and submit for both Lot A and Lot B separately, as well as submitting a price (form of tender) for combined service, pricing schedules for the combined service and submitting a response to Document 8. Only the top 2 highest scoring (price and quality score combined) companies in each lot (who have also passed the selection questionnaire), will be considered for the combined service.

HBC will only consider/evaluate bids for the combined service if you are ranked 1st in both Lot A and Lot B or ranked second in both Lot A and Lot B or if ranked 1st in one lot and 2nd in the other lot (if ranked 3rd or lower in any lot we will not consider/evaluate your bid for the combined service).

In order for the combined service to be awarded to one provider the combined service must cost the Council less than the cost of the company ranked 1st for Lot A plus the cost of the company ranked 1st for Lot B.

The Council may elect to award or refrain from awarding any or any combination of the lots.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

In order for the combined service to be awarded to one provider the combined service must cost the Council less than the cost of the company ranked 1st for Lot A plus the cost of the company ranked 1st for Lot B.

If the combined services is awarded to one provider the contract will be for 3 years with the potential to extend for a further 2 x 12 month periods subject to funding and performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All tender documentation is available via the ProContract tendering portal: https://procontract.due-north.com

Reference DN447615

Submissions must be made via the tendering portal — postal and emailed submissions will not be accepted.

Any questions must be submitted via the messages section.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/01/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/01/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Please refer to the information in the tender documents.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Hartlepool Borough Council
Town: Hartlepool
Postal code: TS24 8AY
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/11/2019