CCTV and Security Systems Monitoring Tender

CCTV and Security Systems Monitoring Tender

Lot 1 – Highland Public Space CCTV Network – CCTV Monitoring
This Lot will generally incorporate the provision of CCTV monitoring services of the Highland Public Space.

United Kingdom-Inverness: Repair and maintenance services

2014/S 046-077198

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Highland Council
Town House, High Street
Contact point(s): Procurement Section – Finance
For the attention of: FM Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785157
E-mail: procurement.unit3@highland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.highland.gov.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CCTV and Security Systems – Monitoring, Servicing, Maintenance, Repairs and Installations.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Highland Council Area.
NUTS code UKM6

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Highland Council are inviting applications from suitably qualified, competent, capable and experienced service providers who may wish to be considered for inclusion on the Councils tender list for the CCTV and Security Installations – Monitoring, Servicing, Maintenance and Repairs.
Lot 1 – Highland Public Space CCTV Network – CCTV Monitoring
This Lot will generally incorporate the provision of CCTV monitoring services of the Highland Public Space CCTV Network. There may be additional requirements for extra monitoring, reviewing and download of data, CCTV training or enhanced audits.
Highland Public Space CCTV Network – network consisting of nine (9) CCTV systems, operated in partnership by the Highland Council and Police Scotland (Highland Division).
CCTV Camera Coverage – Inverness – 40; Nairn – 11; Invergordon – 5; Dingwall – 5; Muir of Ord – 4; Tain – 8; Fort William – 23
Lot 2 – Highland Public Space CCTV Network – Maintenance, Repairs and Installations.
The scope of this Lot relates to the Highland Public Space CCTV Network (Lot 1) and includes comprehensive maintenance and repairs on all the CCTV equipment listed including any required non-comprehensive repairs and potential requirement to design, supply, project management and commission of installations and improvements to the network.
Lot 3 – Highland Council Property CCTV, Alarm and Security Systems – servicing, maintenance and repairs.
The Routine Servicing, Maintenance and Repairs to Fire and Security Systems to some 590 Council non-domestic properties throughout the Highland Council Area.
The services required shall comprise the routine servicing, maintenance and emergency repair of Fire detection and alarm systems; Intruder detection and alarm systems; Access control and CCTV installations; School access systems.
Memberships/Qualifications.
Lot 1 – Highland Public Space CCTV Network – CCTV Monitoring – SIA Licences and SIA Approved Contractor Scheme or equivalent. Lot 2 – Highland Public Space CCTV Network – Maintenance, Repairs and Installations – NICEIC, SELECT or equivalent. Lot 3 – Highland Council Property CCTV, Alarm and Security Systems – servicing, maintenance and repairs – NICEIC, SELECT or equivalent; BAFE or equivalent; BRE LPS1014 accreditation or equivalent
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code project_1982 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

50000000, 79714000, 32323500, 50610000, 35120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As defined within the Lotting information and PQQ.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 7.7.2014. Completion 6.7.2017

Information about lots

Lot No: 1 Lot title: Lot 1 – Highland Public Space CCTV Network – CCTV Monitoring

1)Short description

This Lot will generally incorporate the provision of CCTV monitoring services of the Highland Public Space CCTV Network. There may be additional requirements for extra monitoring, reviewing and download of data, CCTV training or enhanced audits.
2)Common procurement vocabulary (CPV)

35120000, 35125300

3)Quantity or scope

CCTV Camera Coverage – Inverness – 40; Nairn – 11; Invergordon – 5; Dingwall – 5; Muir of Ord – 4; Tain – 8; Fort William – 23.
4)Indication about different date for duration of contract or starting/completion

Starting 7.7.2014. Completion 6.7.2017
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – Highland Public Space CCTV Network – Maintenance, Repairs and Installations.

1)Short description

The scope of this Lot relates to the Highland Public Space CCTV Network (Lot 1) and includes comprehensive maintenance and repairs on all the CCTV equipment listed including any required non-comprehensive repairs and potential requirement to design, supply, project management and commission of installations and improvements to the network.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

CCTV Camera Coverage – Inverness – 40; Nairn – 11; Invergordon – 5; Dingwall – 5; Muir of Ord – 4; Tain – 8; Fort William – 23.
4)Indication about different date for duration of contract or starting/completion

Starting 7.7.2014. Completion 6.7.2017
5)Additional information about lots
Lot No: 3 Lot title: Lot 3 – Highland Council Property CCTV, Alarm and Security Systems – servicing, maintenance and repairs

1)Short description

The Routine Servicing, Maintenance and Repairs to Fire and Security Systems to some 590 Council non-domestic properties throughout the Highland Council Area.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

The services required shall comprise the routine servicing, maintenance and emergency repair of Fire detection and alarm systems; Intruder detection and alarm systems; Access control and CCTV installations; School access systems.
4)Indication about different date for duration of contract or starting/completion

Starting 7.7.2014. Completion 6.7.2017
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Interim payments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the PQQ.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the PQQ.
Memberships/Qualifications.
Lot 1 – Highland Public Space CCTV Network – CCTV Monitoring – SIA Licences and SIA Approved Contractor Scheme or equivalent. Lot 2 – Highland Public Space CCTV Network – Maintenance, Repairs and Installations – NICEIC, SELECT or equivalent. Lot 3 – Highland Council Property CCTV, Alarm and Security Systems – servicing, maintenance and repairs – NICEIC, SELECT or equivalent; BAFE or equivalent; BRE LPS1014 accreditation or equivalent.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As defined in the PQQ.
The organisations that will be shortlisted to be invited to tender, following the PQQ evaluation, will be a maximum of 6 organisations (in each Lot as appropriate) with the highest overall weighted scores above 60 % (provided that 6 organisations pre-qualify).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Cost. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HC/CORP/SER022/032014
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.3.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

3.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

During the valid period of this contract there is potential for NHS Highland (only within the Council’s operational Area) to consider their participation within this Contract and to pilot not only the service delivery side for maintenance etc but also to develop their related administrative and management processes as they relate to delivery of the Contract scope.
And although not necessarily directly linked to participation in the contract, Highland Council (only within the Council’s operational Area) currently deliver certain aspects of property maintenance and repairs on behalf of the Scottish Fire & Rescue Service.
(SC Ref:296881)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.3.2014