CCTV Service Contract – London Borough of Hillingdon

CCTV Service Contract – London Borough of Hillingdon

Service, maintenance and repair of the corporate and housing CCTV systems inclusive of town centres, libraries, green spaces.

United Kingdom-Hillingdon: Emergency and security equipment

2019/S 233-571820

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: London Borough of Hillingdon
Postal address: London
Town: Hillingdon
NUTS code: UKI74
Country: United Kingdom
E-mail: mbreen@hillingdon.gov.uk
Internet address(es):Main address: www.hillingdon.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.capitalesourcing.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.capitalesourcing.com
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CCTV Service, Maintenance, Repair and Upgrades

II.1.2)Main CPV code

35100000

II.1.3)Type of contract

Services

II.1.4)Short description:

The works comprise of the service, maintenance and repair of the corporate and housing CCTV systems inclusive of town centres, libraries, green spaces, housing sites and other corporate sites. Purchase orders will be provided on a call-off bases from the schedule of rates, as and when the contract administrator requires site attendance. There will be no guarantee of any level of orders or amount of works to be requested by the Council in this contract.

The Council is seeking a single contractor to carry out the following work schemes:

(a) preventative maintenance programme and responsive repair service for CCTV equipment;

(b) preventative maintainace programme and responsive repair service for network infrastructure;

(c) planned upgrade programme for the CCTV infrastructure and hardware.

The Council has recently undertaken a major upgrade to the existing CCTV system and infrastructure and plan to continue this major upgrade over the next 3 years.

II.1.5)Estimated total value

Value excluding VAT: 1 260 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

32234000

II.2.3)Place of performance

NUTS code: UKI74

II.2.4)Description of the procurement:

The works comprise of the service, maintenance and repair of the corporate and housing CCTV systems inclusive of town centres, libraries, green spaces, housing sites and other corporate sites. Purchase orders will be provided on a call-off bases from the schedule of rates, as and when the contract administrator requires site attendance. There will be no guarantee of any level of orders or amount of works to be requested by the Council in this contract.

The Council is seeking a single contractor to carry out the following work schemes:

(a) preventative maintenance programme and responsive repair service for CCTV equipment;

(b) preventative maintainace programme and responsive repair service for network infrastructure;

(c) planned upgrade programme for the CCTV infrastructure and hardware.

The Council has recently undertaken a major upgrade to the existing CCTV system and infrastructure and plan to continue this major upgrade over the next 3 years. The forecasted expenditure is between, 300 000 GBP-900 000 GBP. This will focus on building the wifi infrastructure, particularly in the North area of the Borough to provide live streams back to the CCTV control room, as many cameras are on standalone sites across the Borough and continue to upgrade and complete full system installations at sites across the Borough as and when requested and approved.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 260 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further 1 + 1 years subject to agreement and satisfactory performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further 1 + 1 years subject to agreement and satisfactory performance.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the ITT documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As set out in the ITT documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/01/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/01/2020
Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

3 to 5 years.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority reserves the right not to award any contract pursuant to this procurement exercise and/or abandon this procurement exercise at any time and/or award a contract for part of the services at its sole discretion. The contracting authority shall have no liability whatsoever to any applicant or tenderer as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/or tenderer before signature of any contract with the contracting authority shall be incurred entirely at that applicants/tenderers risk.

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: Royal Courts of Justice, Strand
Town: London
Postal code: WC1A 2LL
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: London Borough of Hillingdon
Postal address: Civic Centre, High Street
Town: Uxbridge
Postal code: UB8 1UW
Country: United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/11/2019