CCTV Supply and Installation Framework 2015-2019

CCTV Supply and Installation Framework 2015-2019

The London Borough of Waltham Forest is seeking expressions of interest to appoint a suitably qualified and experienced provider, with proven capability to deliver an integrated Security and Safety systems repairs, maintenance, supply and installation service to the Council and it’s collaborative partners. 

United Kingdom-London: Closed circuit television services

2014/S 146-262686

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Waltham Forest
Laurel House, Waltham Forest Town Hall, Forest Road, Walthamstow
Contact point(s): CCTV & Control Room Service Manager
For the attention of: Mr Neil Howard
E17 4JF London
UNITED KINGDOM
Telephone: +44 2084968010
E-mail: neil.howard@walthamforest.gov.uk

Internet address(es):

General address of the contracting authority: http://www.walthamforest.gov.uk

Address of the buyer profile: www.londontenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Security and Safety Systems, Repairs, Maintenance, Supply and Installation Framework 2015-2019.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Outer London — East, North East and North.

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 0 and 50 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London Borough of Waltham Forest is seeking expressions of interest to appoint a suitably qualified and experienced provider, with proven capability to deliver an integrated Security and Safety systems repairs, maintenance, supply and installation service to the Council and it’s collaborative partners (London Boroughs of Enfield, Newham and Redbridge), comprising of but not limited to:
— The planned and reactive repair and maintenance of existing CCTV Cameras, Alarm Receiving Centre (ARC), Door Entry and Access Control and Control Room Monitoring systems.
— The programmed replacement of existing CCTV Cameras, Alarm Receiving Centre (ARC), Door Entry and Access Control and Control Room Monitoring systems.
— The supply of equipment and installation of CCTV Cameras, Alarm Receiving Centre (ARC), Door Entry and Access Control and Control Room Monitoring systems under Capital projects.
— The supply, installation and planned/reactive repair and maintenance of CCTV Camera, Alarm Receiving Centre (ARC), Door Entry and Access Control and Control Room Monitoring systems back office support software and hardware, including licencing requirements where applicable.
— The supply, installation and planned/reactive repair and maintenance of Building Management Systems (BMS).
— The supply, installation and planned/reactive repair and maintenance of CCTV Camera, Alarm Receiving Centre (ARC), Door Entry and Access Control and Control Room Monitoring systems transmission networks, including wireless and fibre optic cable solutions, and CCTV ducting as required.
— The supply and installation of CCTV Camera mounting towers, poles, columns and column bases as required.
— Radio, fibre and network management to include the design and maintenance of security and resilience to CoCo and other data standards and layer 3 switch management and support.
— The maintenance of the technical construction files for the Certification of Approved devices for Civil Traffic Enforcement.
— The supply, installation, management, support and planned/reactive repair and maintenance of Automatic Number Plate Recognition (ANPR) systems to comply with NADC and police standards.
The duration of the Framework Agreement will be for a period of 4 years (2015-2019).
The Framework Agreement shall cover CCTV Cameras, Alarm Receiving Centre (ARC), Control Room Monitoring, Intruder, Fire, Lone Worker, Community and Personal Alarm and Door Entry and Access Control systems within the street and open spaces scene, car parks (surface and multi-storey), markets (open and enclosed), housing estates, corporate buildings, schools and/or other locations as designated by the client.
The contracting Authority will be looking to award the Framework Agreement to a single contractor, with a commencement date of the 1.4.2015.
In addition to the contracting Authority and the following collaborative partners:
London Borough of Enfield
London Borough of Newham
London Borough of Redbridge
This Framework Agreement will also be available for access and call-off by the following Public Sector Organisations:
All East London Solutions (ELS) member Authorities as named in the following link:

https://govx.socitm.net/spaces/els/

All remaining London Boroughs (including the City of London) as named in the following link: http://www.london.gov.uk/contact-us/public-services-enquiries/london-borough-links

Transport for London (TfL).

II.1.6)Common procurement vocabulary (CPV)

92222000320000003220000032223000322300003223100032234000322350003232350032552600351200003512100035121700,35125000351253004296110045312000453170004873000050000000503242005034000050610000316250003162520031625300,45312100453122005130000032570000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The duration of the Framework Agreement will be for a period of 4 years (2015-2019) and comprises of the delivery of equipment and services as outlined in section II.1.5 of this OJEU notice.
The list of equipment and services required under this agreement will be detailed within the ITT documentation, however the list will not be exhaustive and the provider will be expected to source additional equipment and services if and when required.
The estimated value of expenditure for the contracting Authority and its named Collaborative Partners are as follows:
The London Borough of Waltham Forests annual expenditure is estimated at 242 000 GBP per annum. Excluding VAT as per the following:
Repairs and Maintenance: 82 000 GBP per annum
Equipment Replacement: 60 000 GBP per annum
Capital Projects: 100 000 GBP per annum
Total annual expenditure: 242 000 GBP per annum
The London Borough of Enfield’s annual expenditure is estimated at 750 000 GBP per annum. Excluding VAT as per the following:
Repairs and Maintenance: 250 000 GBP per annum
Equipment Replacement: 200 000 GBP per annum
Capital Projects: 300 000 GBP per annum
Total annual expenditure: 750 000 GBP per annum
The London Borough of Newham’s annual expenditure is estimated at 425 000 GBP per annum. Excluding VAT as per the following:
Repairs and Maintenance: 175 000 GBP per annum
Capital Projects: 250 000 GBP per annum
Total annual expenditure: 425 000 GBP per annum
The London Borough of Redbridge’s annual expenditure is estimated at 425 000 GBP per annum. Excluding VAT as per the following:
Repairs and Maintenance: 200 000 GBP per annum
Equipment Replacement: 75 000 GBP per annum
Capital Projects: 150 000 GBP per annum
Total annual expenditure: 425 000 GBP per annum
The above figures are an estimated value of expenditure for the contracting Authority and it’s named Collaborative Partners. No guarantee can be given as to the amount of funding available or the value of equipment supplied or works to be carried out under this Framework Agreement.
In addition to the contracting Authority and its collaborative partners named above and in section II.1.5 of this OJEU Notice, this Framework Agreement will also be available for access and call-off by the following Public Sector Organisations:
All East London Solutions (ELS) member Authorities as named in the following link:

https://govx.socitm.net/spaces/els/

All remaining London Boroughs (including the City of London) as named in the following link: http://www.london.gov.uk/contact-us/public-services-enquiries/london-borough-links

Transport for London (TfL).
Estimated value excluding VAT:
Range: between 0 and 50 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantee and/or Performance Bond will be required as detailed in the Tender documents.
The contracting Authority reserves the right to require deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be specified in the Tender documents.
Payments will be made in accordance with the standard terms of payment detailed in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please note the contracting Authority reserves the right to require consortium or joint venture bids to provide full details of each member of the consortium or joint venture and confirm that the grouping is a legal venture and to require a single contractor to take lead liability on behalf of the consortium and that each party undertakes Joint and Several Liability in the award and performance of the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: This will be specified in the Tender documents available from http://www.londontenders.org

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Will be specified in the Tender Documents and will be in accordance with Articles 44 to 52 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 (as amended) and as set out in sections B and G of the on-line Pre-Qualification Questionnaire (PQQ) evaluation matrix and the PQQ Instructions to Tenderers document.
Minimum level(s) of standards possibly required: Mandatory membership, registration, certification and/or partnerships to relevant industrial standards, boards and/or associations as set out in the on-line Pre-Qualification Questionnaire (PQQ) evaluation matrix and PQQ Instructions to Tenderers document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be specified in the Tender Documents and will be in accordance with Articles 44 to 52 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 (as amended) and as set out in section C of the on-line Pre-Qualification Questionnaire (PQQ) evaluation matrix and PQQ Instructions to Tenderers document.
The Contracting Authority will utilise financial assessment techniques in line with the OGC “Supplier Financial Appraisal Guidance” document issued in October 2001 and updated in April 2008.
Minimum level(s) of standards possibly required: As set out in the on-line Pre-Qualification Questionnaire (PQQ) evaluation matrix and PQQ Instructions to Tenderers document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Will be specified in the Tender Documents and will be in accordance with Articles 44 to 52 of Directive 2004/18/EC and Regulations 23 to 29 of the Public Contracts Regulations 2006 (as amended) and as set out in sections A and G of the on-line Pre-Qualification Questionnaire (PQQ) evaluation matrix as well as the PQQ and ITT Instructions to Tenderers and Specification of Service documents.
Minimum level(s) of standards possibly required:
As set out in the on-line Pre-Qualification Questionnaire (PQQ) evaluation matrix as well as the PQQ and ITT Instructions to Tenderers and Specification of Service documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As specified in the on-line Pre-Qualification Questionnaire (PQQ) evaluation matrix and PQQ Instructions to Tenderers document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction will be carried out for the pricing element of the ITT “Invitation to Tender” stage.
Full details of the electronic auction process will be available in the ITT “Instructions to Tenderers” document.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9KAJ-K7PNME

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 113-198979 of 14.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.8.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.8.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.10.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 9 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.11.2014 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: An authorised Officer of the London Borough of Waltham Forest.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Framework Agreement will be available for access and call-off by all the Public Sector Organisations named in sections II.1.5 and II.2.1 of this OJEU Notice.
The values provided in Section II.2.1 are only an estimate.
The contracting Authority cannot guarantee to potential contractors any business through this Framework Agreement.
The selection process of contractors to be invited to the Invitation to Tender (ITT) stage will be as set out in the PQQ “Instructions to Tenderers” document.
The award process of contractors invited to the Invitation to Tender (ITT) stage will be as set out in the ITT “Instructions to Tenderers” document and will be in accordance with the following criteria:
Price — 70 % (by electronic auction)
Quality — 30 %
Potential contractors should note that an electronic auction will be used for the pricing element of the ITT “Invitation to Tender” stage of this procurement exercise and that prior to the electronic auction event contractors who have been invited to the Invitation to Tender (ITT) stage will have access to an electronic auction training site and guidance will be provided.
The contractors invited to the Invitation to Tender (ITT) stage will be provided with the opportunity to view the Public Safety Control Rooms of each of the participating Authorities during the ITT stage of the tender process.

The information and/or documents for this opportunity are available from http://www.londontenders.org. Contractors must read through the set of instructions and follow the process to respond to this opportunity.

The contracting Authority accepts no responsibility for any costs in relation to the preparation or submission of tenders.
Potential contractors should note that, in accordance with the UK Government’s policies on transparency, the contracting Authority will be under the obligation to publish the Invitation to Tender (ITT) document, and the text of any contract, subject to possible redactions at the discretion of the contracting Authority. The contracting Authority undertakes to use its best endeavours to hold confidential any commercially sensitive information provided, subject to the contracting Authority’s overriding obligations under the Freedom of Information Act 2000 and its transparency obligations.
The participating Authorities are committed to delivering social, economic and environmental benefits to their respective residents and local businesses. Contractors need to be aware that they will be asked to propose solutions to deliver the social, economic and environmental benefits specified in the on-line Pre-Qualification Questionnaire (PQQ) and Invitation to Tender (ITT) documents and to pay the National or London living wage to employees, including their sub-contractors working on participating Authorities contracts in accordance with the criteria set by the Living Wage Foundation and/or GLA.
Potential contractors should note that TUPE may apply to this tender.
The contracting Authority will be looking to award the Framework Agreement to a single contractor, with a commencement date of the 01.04.2015.
Contractors are to note that:

(1) The information and/or tender documents for this opportunity will only be available via http://www.londontenders.org. Potential contractors must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password.

(2) Potential contractors must log-in to the http://www.londontenders.org site, search for the following Contract Title: Security and Safety Systems, Repairs, Maintenance, Supply & Installation Framework 2015 – 2019 and follow the instructions provided to you here.

(3) The completed PQQ and ITT submissions for this opportunity will only be received electronically via http://www.londontenders.org.

(4) All communications regarding this opportunity will only be accepted through the discussions’ portal via http://www.londontenders.org. Written responses will be provided to all enquiries and any points of clarification or information will be circulated to all prospective contractors via thehttp://www.londontenders.org email system.

(5) Potential contractors are advised to allow yourself at least 2 hours when responding to this opportunity prior to the closing date and time, especially if you are required to upload documents as an attachment.
(6) If you experience any technical difficulties please contact the Due North (http://www.londontenders.org) Helpdesk on +44 1670597120 or email:support@due-north.com

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

Centre for Effective Dispute Resolution
International Dispute Resolution Centre, 70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to contractors. This period allows unsuccessful contractors to seek further debriefing from the contracting Authority before the contract is entered into and to start proceedings where such action is necessary. Such additional information should be requested from the person stated in the contact details in section I.1 of this document. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI2006/5 (as amended)) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting Authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.

VI.4.3)Service from which information about the lodging of appeals may be obtained

London Borough of Waltham Forest
Laurel House, Waltham Forest Town Hall, Forest Road, Walthamstow
E17 4JF London
UNITED KINGDOM
E-mail: neil.howard@walthamforest.gov.uk
Telephone: +44 2084968010
Internet address: http://www.walthamforest.gov.uk

VI.5)Date of dispatch of this notice:

29.7.2014