CCTV System Tender Renfrewshire

CCTV System Tender Renfrewshire

Integrated Control Room and CCTV System.

UK-Paisley: Surveillance and security systems and devices

2013/S 041-066026

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Renfrewshire Council
Renfrewshire House, Cotton Street
Contact point(s): Finance and Corporate Services
For the attention of: Linda Lindsay
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187041

Internet address(es):

General address of the contracting authority: http://www.renfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00400

Further information can be obtained from: Renfrewshire Council
Renfrewshire House, Cotton Street
Contact point(s): Finance & Corporate Services
For the attention of: Linda Lindsay
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187041
Internet address: http://www.renfrewshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Renfrewshire Council
Renfrewshire House, Cotton Street
Contact point(s): Finance & Corporte Services
For the attention of: Linda Lindsay
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187041
Internet address: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

Tenders or requests to participate must be sent to: Renfrewshire Council
Renfrewshire House, Cotton Street
Contact point(s): Finance & Corporate Services
For the attention of: Linda Lindsay
PA1 1JB Paisley
UNITED KINGDOM
Telephone: +44 1416187041
Internet address: https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Integrated Control Room and CCTV System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Renfrewshire area.
NUTS code UKM35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Renfrewshire Council has a requirement to tender for a Centralised Control Room and CCTV digital network that will provide coverage in designated public spaces across Renfrewshire to assist in the prevention, investigation and detection of crime.
An overview of deliverables for the primary objective under stage 1 include:-
— Commission a new integrated control room and digital CCTV system,
— Centralised monitoring facility,
— High definition video and storage requirements,
— Digital solution,
— Need for additional camera capacity,
— Need for a number of cameras to be re-deployable with ease of relocation,
— Analytical software with improved functionality,
— Ability to expand and upgrade as requirements change,
— Connection of existing vehicle mounted cameras to the CCTV network,
— High energy efficiency,
— Ease of use; and
— Ease of maintenance.
An overview of deliverables for the secondary objective under stage 2 include:-
— Ability to operate 24hrs per day, 7 days a week, 52 weeks of the year,
— Building security alarm monitoring,
— Community (social) alarms,
— The networking of all public buildings into the one system,
— Remote monitoring of lone workers,
— Building fire alarm monitoring,
— Ability to network to automatic number plate recognition system cameras,
— Body camera video capture; and
— Key holding facility.
The period of the contract is 3 years with the option to extend up to an additional 2 (1 +1) years subject to satisfactory performance.
A supplier event will be scheduled for tenderers to attend a question and answer session and for tenderers to view the new ARC and CCTV mobile solutions and to view the surveillance vehicles. Details of the date/time and venue will be published to tenderers via the PCS – Tenders messaging board facility.
NOTE: The authority has indicated that they are using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk

If you are not already registered with the PCS-Tender Module registration will be required.

II.1.6)Common procurement vocabulary (CPV)

35120000, 35125300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Full details of the requirements of the Service Provider are detailed in the tender document. The contract shall be for a period of 3 years with an option to extend up to an additional 2 (1 + 1) years subject to satisfactory performance. Variant bids can be offered.
II.2.2)Information about options

Options: yes
Description of these options: The initial period of the contract will be for a 3 year period with the option to extend up to an additional 2 (1 + 1) years subject to satisfactory performance.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All prices in the tender must be in Sterling (GBP). Payments will be made to the appointed Service Provider in Sterling (GBP), all as detailed within the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None preferred, however for entering into and performing the contract, Tenderers will require to form a legal entitiy recognised by Scots Law. There is no preferred form of economic operator but each individual in any group is to be jointly and severally liable for the contract. In the event of an associated group of companies being successful, the Council will require each company to be jointly and severally liable for the satisfactory performance of the Contract. This assurance will be required in writing before any contract can be awarded to such a group.
Tenderers will be required to confirm that none of the factors listed in Article 47 of Directive 2004/18/EC and Regulation 23 of the Public Contract (Scotland) Regulations 2012 (as amended) are applicable to their organisation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Full details will be included in the tender document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Full details will be included in the Tender document.
Minimum level(s) of standards possibly required: Tenderers must achieve a Dunn and Bradstreet failure score of 35 or above to pass the Economic/Financial Standing section of the Tender document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Full details will be included in the tender document.
Minimum level(s) of standards possibly required:
It is a requirement of this contract that persons responsible for carrying out the contract must have membership of the following Trade or Professional Body prior to the contract commencement:
NSI; SSAIB; or equivalent.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Commercial

2. Technical or Professional Capability

3. Specification – Section 2

4. Specification – Section 1

5. Specification – Section 4

6. Specification – Section 5

7. Specification – Section 6

8. Specification – Section 3

9. Community Benefits & CSR

10. Added Value

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RC0712_340_MB
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 61-099257 of 23.3.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.3.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

22.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 19.8.2013
IV.3.8)Conditions for opening of tenders

Date: 22.3.2013 – 14:00
Place:

Renfrewshire Council, Renfrewshire House, Cotton Street, Paisley

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please note the tender documentation is not held in this webiste.
To register interest in this notice and obtain tender documentation please visit and register on the Public Contracts Scotland – Tenders website at https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

NOTE:
If you are not already registered with the PCS-Tender Module registration will be required.
If you are already registered with Public Contracts Scotland (PCS) and PCS-Tender and have paired your accounts you can access PCS-Tender through the link in your PCS Control Panel: http://www.publiccontractsscotland.gov.uk/membership/member_controlpanel.aspx

(SC Ref:255660)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.2.2013