CCTV Tender London Legacy Development Corporation

CCTV Tender London Legacy Development Corporation

This notice is in respect of a contract for the supply and installation of various CCTV units, ducts, fibre and reconfiguration of existing systems following the completion of the London 2012 Olympic and Paralympic Games (‘the Games’).

UK-London: surveillance and security systems and devices

2012/S 219-360490

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Legacy Development Corporation
1 Stratford Place, Stratford
For the attention of: David Walsh
E20 1EJ London
UNITED KINGDOM
Telephone: +44 2032881800
E-mail: davidwalsh@londonlegacy.co.uk

Internet address(es):

General address of the contracting authority: www.noordinarypark.co.uk

Electronic access to information: www.procure4london.com

Electronic submission of tenders and requests to participate: www.procure4london.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Regeneration and Development
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Security Management Systems (‘SMS’) & Related Park-Fibre Network (‘PFN’) & Data Network Systems (‘DNS’).
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Surveillance and security systems and devices. Security equipment. Security cameras. Security screens. Fibre-optic materials. Fibre-optic connections. Optical-fibre cables for information transmission. Optical-fibre cables for data transmission. Networks. Closed-circuit television apparatus. Closed-circuit television cameras. Closed-circuit surveillance system. Closed circuit television services. Optical-fibre cables. Construction Works. CCTV Works. Fibre-Network Works. Security Systems. Data Network Systems.
This notice is in respect of a contract for the supply and installation of various CCTV units, ducts, fibre and reconfiguration of existing systems following the completion of the London 2012 Olympic and Paralympic Games (‘the Games’).
The works may be undertaken on and adjacent to and around the Queen Elizabeth Olympic Park (‘the Park’), and may involve some or all of the following: works to an existing venue; adaption; reuse; reconfiguration; extension; installation of new; maintenance of existing; maintenance of existing.
The works and services may include (but not be limited to) some or all of the following: design, specification, detailing, project management, contracts management, procurement and testing / commissioning services;
— removal and set-aside,
—safe and secure storage (on or off of the Park),
— installation works,
— external finishes works,
— testing and commissioning works,
— final configuration works,
— maintenance services.
The contract will include the adoption and development of the Contracting Authority’s tender design information and its development into detailed design for construction. Applicants should note that the Contracting Authority is contemplating one of two separate solutions to its requirements. The first potential solution includes works associated with the reconfiguration of the existing SMS, PFN and PDN infrastructure whilst the second potential solution will include works associated with the complete Removal of existing SMS infrastructure and the re-provision of a new system that utilises the current PFN and PDN infrastructure. It is presently envisaged that only one of the solutions may be awarded at the end of this procurement. Any Applicant however is entitled to submit for both potential solutions.
The scope of the works may also be extended to include other similar works as may be instructed by the Contracting Authority from time to time within other areas of the Park or off-Park locations. The Contracting Authority reserves the right acting in accordance with the relevant legislation to award additional works, service and supplies to the successful contractor insofar as they are associated and necessary for the provision of the original main works and services under the contract to be awarded.
Full details of the scope and the warranties required will be provided to those Applicants shortlisted to receive the ITT.
II.1.6)Common procurement vocabulary (CPV)

35120000, 35121000, 35125300, 44212329, 32560000, 32561000, 32562100, 32562300, 32400000, 32231000, 32234000, 32235000, 92222000, 32562000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Please see Section II.1.5 above and the pre-qualification questionnaire, a copy of which can be obtained from the Procure4London eTendering service (further details of which are set out in Section VI.3 of this OJEU Notice).
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Amending, altering, reconfiguring and also extending the existing SMS, PFN and the PDN together with the potential maintenance of thr system.

1)Short description

The re-use of the current SMS, PFN and PDN. This will be configured into the end-use ‘Legacy mode.’ Together with the potential maintenance and / or adaptation and / or management of the reconfigured system thereafter.
2)Common procurement vocabulary (CPV)

35120000, 35121000, 35125300, 44212329, 32560000, 32561000, 32562100, 32562300, 32400000, 32412000, 42914000, 90514000, 38621000

3)Quantity or scope

Quantity and Scope: The design, and / or supply and / or procurement and / or installation and / or commission and / or maintenance and / or future adaption and / or future management of the existing SMS (some of which is from Honeywell Building Solutions) and PFN; and also amending and / or altering and / or reconfiguring and / or extending the existing PDN, and / or subsequently maintaining the completed installation for a period of upto 10 years. Surplus equipment is to be disposed of by the supplier in accordance to the guidelines of the Contracting Authority. Full details of the scope will be provided in the pre-qualification questionnaire and the invitation to tender documents, copies of which will be made available through the Procure4London e-Tendering service (details of which can be found at Section VI.3 of this Notice).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Purchase and disposal of the existing SMS

1)Short description

The complete disposal of the existing SMS.
2)Common procurement vocabulary (CPV)

32235000, 35125000, 35120000, 35121000, 35125300, 44212329, 42914000, 90514000

3)Quantity or scope

Quantity or Scope: The purchase of the existing SMS (some of which is from Honeywell Building Solutions) equipment from the Contracting Authority, for the purposes of disposing of the SMS equipment for reuse and / or re-cycle and / or scrap waste in accordance with the guidelines of the Contracting Authority. Full details of the scope will be provided in the pre-qualification questionnaire and the invitation to tender documents, copies of which are available from the Procure4London e-Tendering service (details of which can be found at Section VI.3 of this Notice).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Supply & installation of an SMS & associated amending, altering and extending the PFN & also amending, altering, reconfiguring & extending the PDN

1)Short description

Installation of a new SMS whilst re-configuring the PDN and PFN. The successful contractor may also be asked to provide maintenance and operation services servicing to the completed installation thereafter. Potential maintenenace service provision for up to 10 years after.
2)Common procurement vocabulary (CPV)

35120000, 35121000, 35125300, 44212329, 32560000, 32561000, 38621000, 32400000

3)Quantity or scope

The design, and / or supply and / or procurement and / or installation and / or commission and / or maintenance and / or future adaption and / or future management of the new SMS; together with the associated amending and / or altering and / or extending the existing PFN; and also amending and / or altering and / or reconfiguring and / or extending the existing PDN, and / or subsequently maintaining the completed installation for a period of upto 10 years. Full details of the scope will be provided in the pre-qualification questionnaire and the invitation to tender documents, copies of which are available from the Procure4London e-Tendering service (details of which can be found at Section VI.3 of this Notice).
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, collateral warranties, bonds and / or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the pre-qualification questionnaire and the invitation to tender documents, copies of which are available from the Procure4London e-Tendering service (details of which can be found at Section VI.3 of this Notice).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liabilities irrespective of the legal form of the contracting entity. Details will be provided in the pre-qualification questionnaire and the invitation to tender documents, copies of which are available from the Procure4London e-Tendering service (details of which can be found at Section VI.3 of this Notice).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be assessed in accordance with Part V of the Public Contracts Regulations 2006 (SI 2006/5) which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the pre qualification questionnaire (a copy of which can be obtained from the Procure4London eTendering Service).
Completed responses to pre qualification questionnaires must be returned via the Procure4London e-Tendering service (further details of which are available at section VI.3 of this OJEU Notice) before the deadline for receipt of responses as notified in the pre qualification questionnaire.
Suppliers’ instructions on how to respond to this Notice with the submission of a PQQ, together with assistance on registering suppliers’ organisations on the eTendering service, and downloading / viewing procurement documentation can be found:
1. on the eTendering website, www.procure4london.com; or

2. through the use of the www.procure4london.com Helpdesk facility on +44 8452707098; or

3. through the use of the Supplier Guides and FAQ’s available from the eTendering service at http://www.procure4london.com/getting-started/supplier-guidances/

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Evaluation information required from Applicants will be stated in the Pre-Qualification Questionnaire (PQQ), which is available for download from the Procure4London eTendering service.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be assessed in accordance with Part V of the Public Contracts Regulations 2006 (SI 2006/5) which implement Title 2 Chapter 7 Section 2 of the 2004/18/EC Directive on the basis of information provided in response to the pre qualification questionnaire (a copy of which can be obtained from the Procure4London e-Tendering Service). The pre-qualification questionnaire sets out the relevant questions and criteria that Applicants need to respond to and the rules for the assessment of the responses and useful information about the Works. Completed responses to pre qualification questionnaires must be returned via the Procure4London eTendering Service (further details of which are available at section VI.3 of this Notice) before the deadline for receipt of responses as notified in the PQQ.
Minimum level(s) of standards possibly required:
Applicants will be required to demonstrate that they will be able to comply with the minimum requirements set out in the Policies and Strategies of the Contracting Authority and as set out in the PQQ, in respect of the Applicants technical ability to deliver the Contracting Authorities requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 193-317090 of 6.10.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on https://www.procure4london.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: Z85HSFC65F.Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is <Confirm dates and times of deadline>. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Procure4London Helpdesk by emailing helpdesk@procure4london.com.

The Contracting Authority reserves the right to:
— waive any requirements of this procurement process (to the extent permitted by law),
— request additional information or clarificatory information from Applicants in relation to any aspect of their response,
— disqualify any Applicant that does not submit a compliant response in accordance with the Contracting Authority’s instructions (see also below),
— withdraw any part of or the whole of this procurement process at any time or to re-invite responses on the same or any alternative basis,
— not award the whole of or a part of contract as a result of this procurement process; or,
— make whatever changes it sees fit to the timetable, structure or content of the procurement process for any reason.
Furthermore, the Contracting Authority reserves the right to reject or disqualify a Applicant where:
— a response is submitted late, is completed incorrectly, is incomplete or fails to meet the Contracting Authority’s requirements which have been notified to Applicants,
— the Applicant is unable to satisfy the terms of Part V of the Public Contract Regulations 2006 (implementing Title 2 Chapter 7 section 2 of the 2004/18/EC Directive) at any stage during the procurement process,
— the Applicant is guilty of serious misrepresentation or fraud in relation to its application and/or any aspect of this procurement process,
— there is a change in identity, control, financial standing or other factor impacting on the procurement process and affecting the Applicant; and/or,
— there is an actual or potential commercial, professional, financial or other conflict of interest arising between the interests of the Contracting Authority and the Applicant.
All Applicants are solely responsible for all their costs and expenses incurred in connection with the preparation and submission of their responses at all stages of the procurement process. Under no circumstances will the Contracting Authority be liable for any costs or expenses borne by or on behalf of the Applicant.
Variant bids may be permissible as part of this procurement process provided they comply with the Contracting Authority’s requirements for variant bids as set out in the invitation to tender documentation copies of which will be available from the Procure4London e-Tendering Service. The ability to submit Variant bids will be confirmed in the Invitation to Tender documents.
Clarifications and queries in respect of this PQQ must be submitted in writing and via the Procure4London eTendering Service only. Direct emails, telephone calls or correspondence with the Contracting Authority will not be permitted during the procurement of this opportunity. GO-201243-PRO-3830193 TKR-201243-PRO-3830192 GO Reference: GO-2012119-PRO-4377023.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Legacy Development Corporation
1 Stratford Place, Montfichet Road
E20 1EJ London
UNITED KINGDOM
Telephone: +44 2032881800
Internet address: www.londonlegacy.co.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a mandatory 10 calendar day standstill periods at the point information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2009 (SI 2009 No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may award damages or declare the contract ineffective. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. The Contracting Authority would urge aggrieved Tenderers to communicate any issues process by raising a Clarification Question through the Procure4London Portal in the first instance in case a solution can be found to avert time consuming actions involving the Courts.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.11.2012