CCTV Tender Yorkshire

CCTV Tender Yorkshire

Framework agreement – CCTV monitoring, maintenance and Selby Market place automated Bollard control.

UK-Selby: surveillance and security systems and devices

2012/S 66-108117

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Selby District Council
Selby Civic Centre, Doncaster Road, North Yorks
For the attention of: Nick Abbott
YO8 9FT Selby
UNITED KINGDOM
Telephone: +44 1757705101
E-mail: nabbott@selby.gov.uk
Fax: +44 1757292236

Internet address(es):

General address of the contracting authority: http://www.selby.gov.uk

Electronic access to information: https://scms.alito.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework agreement – CCTV monitoring, maintenance and Selby Market place automated Bollard control.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Selby, North Yorkshire.
NUTS code UKE2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000,00 and 500 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Introduction and background.
It is the intention of Selby District Council to formally contract our closed circuit television monitoring, maintenance and installation requirements and remote control of the Selby town centre automated Bollard system. The intention is to establish a framework and contract separately the CCTV monitoring and barrier control requirements from the CCTV maintenance requirements. Interested parties will have the opportunity to tender for one or both lots within the framework agreement.
Contract duration.
This will be a 4 year framework agreement commencing during the Autumn of 2012. Operatives will need to deal with busy street scenes and work in conjunction with the Police, retailers and other local authority representatives and partners. They will need to exercise their duty of care on behalf of Selby District Council to safeguard residents and visitors alike.
II.1.6)Common procurement vocabulary (CPV)

35120000, 32235000, 92222000, 64200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1 – monitoring & barrier control.
Selby District Council is seeking expressions of interest from parties able to meet the necessary industry professional and technical competencies and standards that have a proven track record of town or city centre closed circuit television monitoring and recording facilities, and automated traffic barrier control. The closed circuit television network will consist of approximately 10-15 cameras within the district of Selby. Proactive monitoring will be required on a limited basis mainly during evenings and weekends. It is intended that connection to the camera network and barrier control will be via a secure link to a control hub situated in Selby; however other solutions may be considered. The monitoring provider should also have the ability to link in with Police (airwave) radio systems.
Lot 2 – maintenance.
Selby District Council is seeking expressions of interest from parties able to meet the necessary industry professional and technical competencies and standards that have a proven track record of maintaining and installing town or city centre closed circuit television camera networks. The closed circuit television network will consist of approximately 10-15 cameras within the district of Selby. Regular, periodic servicing and maintenance of the cameras will be necessary along with ad-hoc repairs as required. In addition Selby District Council will require the chosen party to engage in decommissioning and removal of unused Council owned close circuit television cameras within the district and potentially the installation of additional cameras if needed.
Estimated value excluding VAT:
Range: between 400 000,00 and 500 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Monitoring & barrier control

1)Short description

The Closed Circuit Television network will consist of approximately 10-15 cameras within the district of Selby. Proactive monitoring will be required on a limited basis mainly during evenings and weekends. It is intended that connection to the camera network and barrier control will be via a secure link to a control hub based on the Civic Centre site; however other solutions may be considered.
2)Common procurement vocabulary (CPV)

35120000, 32235000, 92222000, 64200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Maintenance

1)Short description

The closed circuit television network will consist of approximately 10-15 cameras within the district of Selby. Proactive monitoring will be required on a limited basis mainly during evenings and weekends. It is intended that connection to the camera network and barrier control will be via a secure link to a control hub based on the Civic Centre site; however other solutions may be considered. The monitoring provider should also have the ability to link in with Police (airwave) radio systems.
2)Common procurement vocabulary (CPV)

92222000, 35120000, 32235000, 64200000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The council reserves the right to request a deposit and/or company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 days from correctly receipted invoice
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Provision of services contract with Selby District Council.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As per the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As per the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Selection process. This questionnaire is the first stage in a possible two-stage process. The questionnaire will be analysed and assessed on receipt and the Council will produce a short-list of applicants. All applicants will be advised of their status and those short-listed will be advised of the requirements and timescales of further stages. This questionnaire will be assessed using a combination of pass/fail criteria and a weighted scoring system. All questions which have a pass/fail score will be evaluated first. If a “fail” score is awarded on any of these questions this will result in the pre-qualification question being rejected and i) questions which carry a weighting will not be evaluated and ii) the applicant will not progress any further in the procurement process and you will be informed at the time of you exclusion.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SDC/CT/25266
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.5.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

4.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2015.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This tender process is being run using the Councils Supplier & Contract Management System (SCMS). The pre-qualification questionnaire can be downloaded at:
https://scms.alito.co.uk

Contract title: CCTV monitoring, maintenance and Selby Market Place Automated Bollard Control.
Contract ID: SDC/CT/25266.
The pre-qualification questionnaire contains questions in relation to company, financial, technical and policy information.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is enterered into. In an appeal regarding the award of a contract has not been successfully resolved, (for Public Sector), Public Sector Regulations 2006 (SIA006 No 5) provide for aggrieved parties who have been harmned or are at risk of harm by a breach of the rules to take action in the High Court (England, Walkes and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

30.3.2012