CCTV Tender

Leicester: closed circuit television services

CCTV system control room monitoring services.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicester City Council
Traffic Management Service, 3rd floor, York House, 91 Granby Street
For the attention of: Mr Andy Thomas
LE1 6FB Leicester
UNITED KINGDOM
Telephone: +44 1162995672
E-mail: andy.thomas@leicester.gov.uk
Fax: +44 1162557997

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

 

I.2)Type of the contracting authority

Regional or local authority

 

I.3)Main activity

General public services

 

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CCTV system control room monitoring services.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
NUTS code UKF21

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

 

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Closed circuit television services. Supply services of personnel including temporary staff. Telecommunications services. Leicester City Council operates CCTV systems in the field of public safety/security/Town Centre/Concierge monitoring which is located in Leicester and staffed on a 24/7 basis. This contract is to provide staff to the City Centre Security CCTV control room (the base is in Leicester and is Leicester City Council owned) and the operators will need to deal with busy street scenes and in many cases, in conjunction with the Police, retailers and street wardens and will need to exercise their duty of care on behalf of Leicester City Council to safeguard Leicester public and visitors alike.

 

II.1.6)Common procurement vocabulary (CPV)

92222000, 79620000, 64200000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

A Closed Circuit Television (CCTV) system has been introduced since 1996 to Leicester City Centre. This system, known as Leicester City Centre Security CCTV system, comprises a number of cameras installed at strategic locations. All of the cameras are fully operational with pan, tilt and zoom facilities and their images are presented and recorded in a monitoring room located in premises owned by Leicester City Council, in Leicester City. Secondary monitoring and control facilities are located at Enderby Forces Headquarters, occasionally Euston Street Police Station and City Council Emergency Management Unit at Wellington St. There are currently no recording facilities at any location other than the City Centre CCTV monitoring room. Images supplied to a third party shall be governed by their own code of practice, which shall be no less stringent than this document, and shall be the responsibility of the third party.
Leicester City Centre Security CCTV System has evolved from the formation of a partnership between Leicestershire Constabulary and traffic management service who have all certified on the previous form their acceptance of the requirements of this Code.
TUPE Regulation do apply to this contract.
The contract is for 3 years with an option to extend for a further +1 +1 years.
Estimated value excluding VAT: 900 000 GBP

 

II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The provision of appropriate guarantees, bonds and warranties is reserved.

 

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the contract documentation.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Human Rights Act 1998.
Equality Act 2010.
Data Protection Act 1998.
Regulation of Investigatory Powers Act 2000.
ACPO Guidelines and ICO Guidelines or equivalent.
Leicester City Council’s Code of Practice and Code of Conduct.
BSIA membership or equivalent and SIA membership or equivalent and trained operators to SIA CCTV standard.

 

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

 

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

 

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 174-285738 of 7.9.2011

 

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

29.12.2011 – 14:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.1.2012

 

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers must read through this set of instructions and follow the process to respond to this opportunity. Only tenderbox submitted completed PQQs will be accepted.
The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.Suppliers must log in, go to your response manager and add the following access code: 59X8X7RUK5. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 29.12.2011 (14:00). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 08452707050 or email helpdesk@delta-esourcing.com.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The contract is for 3 years with an option to extend for a further +1 +1 years. The value of the contract, approximately 900 000 GBP, is for the whole contract, including the option to extend, if taken up.
GO reference: GO-20111128-PRO-2774424.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.11.2011