CCTV Upgrade and Maintenance Contract Worcester

CCTV Upgrade and Maintenance Contract Worcester

Worcester City Council is inviting tenders for the provision, installation and maintenance of CCTV cameras.

United Kingdom-Worcester: Security, fire-fighting, police and defence equipment

2019/S 097-234992

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Worcester City Council
The Guildhall, High Street
United Kingdom
Telephone: +44 1905722332
NUTS code: UKG12
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Worcester City Council CCTV Upgrade and Maintenance

Reference number: DN409425

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

This procurement is being run under the Competitive Procedure with Negotiation (“CPN”) in accordance with Regulation 29 of the Public Contracts Regulations 2015. Please see II.2.4 for further details.

Worcester City Council is inviting tenders for the provision, installation and maintenance of CCTV cameras. The existing CCTV system has a large number of analogue cameras and small number of digital cameras linked to an existing Avigilon Video Management System (VMS). Cameras will be replaced by new HD PTZ and Panoramic cameras.

The Council is also inviting Bidders to propose additional services.

The approximate contract value without additional services is 540 000 GBP. The total approximate value of additional services which the Council may, at its sole discretion, incorporate into the contract shall be approximately 500 000 GBP.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG12

II.2.4)Description of the procurement:

This procurement is being run under the Competitive Procedure with Negotiation (“CPN”) in accordance with Regulation 29 of the Public Contracts Regulations 2015. Under this CPN route, the Council has the option to negotiate with bidders, but the Council equally reserves the right not to negotiate and instead to award a contract based on a bidder’s initial submission, if it is satisfied that submission meets its requirements and the published evaluation criteria.

The CPN may take place in successive stages in order to reduce the number of tenders to be negotiated by applying the award criteria specified in the invitation to tender and/or the Council may invite all bidders to participate in successive rounds of negotiation.

Worcester City Council has an existing CCTV system with a large number of analogue cameras and small number of IP cameras linked to an existing Avigilon Video Management System (VMS).

The Council wish to carry out the following work:

(i) upgrade the analogue cameras to digital IP cameras;

(ii) use a mixture of new Pan/Tilt/Zoom cameras and new Panoramic (180/360 degree cameras);

(iii) replace the analogue fibre optic transmission network with a digital IP network with spare capacity for additional cameras and public WiFi;

(iv) upgrade the Video Recording system with extra disk space and licences;

(v) take out a maintenance contract for the new cameras and new digital transmission network and any existing systems that are being retained;

(vi) dispose of old equipment (to include cameras, cables and power supplies);

(vii) all new equipment must be fully compatible with the existing Avigilon VMS system.

The Authority also invites bidders to make a proposal for “Additional Services” which may be procured under this contract, during its term. The Authority contemplates that during the term a number of changes to its requirements might occur and there may be an option for the Authority, with the agreement of the successful bidder, to procure additional services under the awarded contract. For example:

— a whole or partial refresh of equipment to take account of changing technologies, law or best practice,

— an extension of the geographical reach of the existing CCTV network within the city area,

— an extension of facilities provided from the control centre,

— an extension of the services or equipment which could be provided to other partner organisations working with the Authority on CCTV and security matters in the city.

Bidders are invited to indicate whether they would be able to provide the additional services above and what pricing methodology and other considerations they would apply.

Bidders can also suggest other additional services which could add value to the Authority or its partner organisations or to the services being provided under this contract.

Proposals for additional services will not be scored during the evaluation of bidders’ submissions. However a bidder’s methodology for pricing and considering requests for additional services will form part of any successful contract awarded.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 50
Price – Weighting: 50
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Contract duration is a 3 year initial term with the option to extend for successive periods up to a total contract term of 10 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/06/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/07/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Council are using the e-procurement portal known as the Due North Pro-Contract portal to conduct this procurement exercise.

To gain access to the procurement documents, contractors will need to register their company details at the above website. Once registered, contractors will be emailed a log-in and password which will allow them to gain access to the procurement documents. Contractors will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.

VI.4)Procedures for review

VI.4.1)Review body

Centre for Dispute Resolution
70 Fleet Street
United Kingdom
Telephone: +44 2075366000
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: