CCTV Upgrade North Yorkshire

CCTV Upgrade North Yorkshire

Applications are invited from suitably qualified and experienced contractors wishing to be considered for inclusion in tendering for the upgrade and maintenance to Hambleton District Councils CCTV System and optionally replacing the current transmission network with a lower cost solution.

UK-Northallerton: closed-circuit television apparatus

2012/S 103-172909

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hambleton District Council
Civic Centre, Stone Cross
Contact point(s): Helen Allan or Jennifer Murray
For the attention of: Procurement
DL6 2UU Northallerton
UNITED KINGDOM
Telephone: +44 1609767019
E-mail: procurement@hambleton.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hambleton.gov.uk

Electronic access to information: http://www.hambleton.gov.uk/procurement/current-opportunities

Further information can be obtained from: http://www.hambleton.gov.uk/procurement/current-opportunities
Civic Centre, Stone Cross,
DL6 2UU Northallerton
UNITED KINGDOM
Internet address: http://www.hambleton.gov.uk/procurement/current-opportunities

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: http://www.hambleton.gov.uk/procurement/current-opportunities
Civic Centre, Stone Cross,
Northallerton
UNITED KINGDOM
Internet address: http://www.hambleton.gov.uk/procurement/current-opportunities

Tenders or requests to participate must be sent to: procurement@richmondshire.gov.uk
Civic Centre Stone Cross
For the attention of: Jennifer Murray
DL6 2UU Northallerton
UNITED KINGDOM
Telephone: +44 1609767019
E-mail: jennifer.murray@hambleton.gov.uk
Internet address: http://www.hambleton.gov.uk/procurement/current-opportunities

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CCTV upgrade and maintenance services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Within the district of Hambleton.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Applications are invited from suitably qualified and experienced contractors wishing to be considered for inclusion in tendering for the upgrade and maintenance to Hambleton District Councils CCTV System and optionally replacing the current transmission network with a lower cost solution.
The tendered work will include options for:
— Replacing the Baxall Pyramid Matrix with a new control system and replacing analogue VCR video recording with digital recording,
— Providing Maintenance of CCTV cameras and equipment,
— Replacing the current BT RS1000 fibre network with a lower cost system.
The PQQ Guidance Pack contains a table of equipment that, at the tender stage, each supplier will be required to demonstrate their ability to maintain the existing system and install the new upgraded system. This will be scored and evaluated at the tender stage.
Please be aware that the Council will require a supplier to meet an Eight Hour response time, as a minimum, for an on-site engineer (24 hours a day, 7 days a week) as part of the maintenance contract. The supplier’s response time will also be scored and evaluated at the Tender stage, as detailed in their tender response.
II.1.6)Common procurement vocabulary (CPV)

32231000, 32234000, 32235000, 32323500, 32441200, 35120000, 35125000, 35125300, 50610000, 92222000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Suppliers are required to submit a bid for one or more lots however, it is advisable that if a supplier is capable or providing more that one lots, they submit a bid for each lot. The Council may decide to award one or more lots to one or more suppliers. The Council also reserves the right award no lots.
Estimated value excluding VAT:
Range: between 20 000,00 and 136 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Upgrade of the CCTV control room equipment

1)Short description
2)Common procurement vocabulary (CPV)

32231000, 32234000, 32235000, 32323500, 32441200, 35120000, 35125000, 35125300, 50610000, 92222000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers are required to submit a bid for one or more Lots however, it is advisable that if a supplier is capable or providing more that one Lots, they submit a bid for each lot. The Council may decide to award one or more lots to one or more suppliers. The Council also reserves the right award no Lots.
Lot No: 2 Lot title: Maintenance of the whole CCTV system

1)Short description
2)Common procurement vocabulary (CPV)

32231000, 32234000, 32235000, 32323500, 32441200, 35120000, 35125000, 35125300, 50610000, 92222000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers are required to submit a bid for one or more Lots however, it is advisable that if a supplier is capable or providing more that one lots, they submit a bid for each lot. The Council may decide to award one or more Lots to one or more suppliers. The Council also reserves the right award no lots.
Lot No: 3 Lot title: Upgrade of the CCTV control room equipment and maintenance of the whole CCTV System

1)Short description
2)Common procurement vocabulary (CPV)

32231000, 32234000, 32235000, 32323500, 32441200, 35120000, 35125000, 35125300, 50610000, 92222000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers are required to submit a bid for one or more Lots however, it is advisable that if a supplier is capable or providing more that one lots, they submit a bid for each lot. The Council may decide to award one or more lots to one or more suppliers. The Council also reserves the right award no lots.
Lot No: 4 Lot title: Replacing some (or part) of the existing transmission system with a new solution that lowers annual revenue costs.

1)Short description
2)Common procurement vocabulary (CPV)

32231000, 32234000, 32235000, 32323500, 32441200, 35120000, 35125000, 35125300, 50610000, 92222000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Suppliers are required to submit a bid for one or more lots however, it is advisable that if a supplier is capable or providing more that one lots, they submit a bid for each lot. The Council may decide to award one or more Lots to one or more suppliers. The Council also reserves the right award no lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the documents at invitation to tender stage.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require groupings of contractors proposed to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: To be provided at the invitation to tender stage.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of the Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire available from the address in Section I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 47 Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address in Section I.1.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire which is available from the address in Section I.1.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Suppliers are required to complete a PQQ. Only suppliers who successfully pass all mandatory requirements/questions at PQQ stage will progress to the invitation to tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HDC/C2/9/253
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.6.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Section IV.3.4 – Expressions of interest must be by way of completion and return of the pre-qualification questionnaire (PQQ) by the date and time specified in Section IV.3.4.
The PQQ pack will also be available on Hambleton District Council web site from 30th May 2012 at the following web address: http://www.hambleton.gov.uk/procurement/contract-opportunities.

The deadline to request a PQQ pack or to submit any procurement or project questions is 12 noon on Friday 22.6.2012.
The final deadline for submission of PQQ responses is Friday 29.6.2012 (16:00). Further details of how submissions should be made will be stated in the PQQ guidance pack.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Hambleton District Council
Civic Centre Stone Cross
DL6 2UU Northallerton
UNITED KINGDOM
E-mail: procurement@richmondshire.gov.uk
Telephone: +44 1609767019
Internet address: http://www.hambleton.gov.uk

VI.5)Date of dispatch of this notice:30.5.2012