Central Heating Installation Work Shrewsbury

Central Heating Installation Work Shrewsbury

Heating Servicing, Repairs, Central Heating Replacement and Insulation Works (Social Housing).

United Kingdom-Shrewsbury: Central-heating installation work

2013/S 135-234617

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shropshire Towns and Rural Housing Ltd
Shirehall, Abbey Foregate
For the attention of: Steve Jones, Procurement & Contracts Officer
SY2 6ND Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252433
E-mail: stevejones@starhousing.org.uk

Internet address(es):

General address of the contracting authority: www.shropshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Democratic Services Manager, Shropshire Council
Shirehall, Abbey Foregate
Contact point(s): Democratic Services Manager, Legal and Democratic Services
SY2 6ND Shrewsbury
UNITED KINGDOM
Telephone: +44 1743252993
Fax: +44 1743253910

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PM005 – Heating Servicing, Repairs, Central Heating Replacement and Insulation Works (Social Housing)
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Shropshire.
NUTS code UKG22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Shropshire Towns and Rural Housing Ltd manages and maintains approximately 4 000, tenanted domestic Council properties located over a large geographical area in the North West and South East of Shropshire.
The Contract is for a 24 hour 7 days a week, year round, fully comprehensive servciing and repair operation for all heating types. In addition the chosen contractor must have the capability to carry out large scale or ‘one off’ central heating replacement and insulation upgrades in line with the Planned Maintenance Departments decent home programmes.
The following servcies and works will be included within the proposed contract :
– 24 / 7 breakdown call out and heating repair service for Tenants.
– Annual Inspection of any domestic heating system. Fuel types include Gas (NG & LPG), Oil, Solid Fuel, Warm Air, Electric, Alternative forms such as Ground Source Heat.
– Inspections of some ancillary equipment including, but not limited to, electric and gas fires.
– Testing of smoke and carbon monoxide alarms both Battery and Hardwire.
– Issue of Landlord Safety certification.
– Void work including Gas Capping & Uncapping.
– Active tenant liaison with Tenants, Housing Officers and Legal departments to ensure each property is serviced annually.
– One off Central Heating replacement in the event of total heating failure.
– Programmed central heating replacement. (Decent Homes Work).
– ‘One Off’ domestic loft and cavity wall insulation upgrades.
The chosen contractor will be expected to service both the North West and South East of Shropshire and ideally provide satellite offices in both of these locations.
The contract will be for an initial period of 12 months commneicng on the 1.4.2014 with the option to annually extend for a further 4 years up to the 31.3.2019.
Please note it is believed that The Transfer of Undertaking (Protection of Employment) Regulations may be applicable to this contract however applicants should obtain their own legal advice in this regard.
II.1.6)Common procurement vocabulary (CPV)

45331100, 39715210, 45320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 4 700 000 EUR
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documentation
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documentation
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants wishing to be considered for inclusion in the tender process must first complete and return a Request to Participate Questionnaire by the date in para IV.3.3. The Questionnaire can be obtained on request by emailing stevejones@starhousing.org.uk quoting reference PM005

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Request to Particpate Questionnaire
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Request to Participate Questionnaire
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: See Request to Participate Questionnaire
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Applicants wishing to be considered for inclusion in the tender process must first complete and return a Request to Participate Questionnaire by the date in para IV.3.3. The Questionnaire can be obtained on request by emailing stevejones@starhousing.org.uk quoting reference PM005

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PM005
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.8.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.8.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.9.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Conforming tenders to be submitted. thereafter, variants may be offered but the contracting authority does not bind itself to accept any variants.
Closing date for receipt of tenders is 12 noon, 21 October 2013. The Contracting Authority reserves the right not to award a contract.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See V1.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 day calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Additional information should be requested from the contact in Section 1.1. If an appeal regarding the award of contract has not been successfully resolved the Public Contracts Regulations 2006 (S1 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England and Wales).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.7.2013