Central London Community Healthcare Medical Devices Maintenance Contract

United Kingdom-London: Repair and maintenance services of medical and surgical equipment

2013/S 224-390115

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Central London Community Healthcare NHS Trust
7th Floor 64 Victoria Street
Contact point(s): Central London Community Healthcare NHS Trust
For the attention of: Baijoo Haria
SW1E 6QP London
UNITED KINGDOM
E-mail: baijoo.haria@clch.nhs.uk

Internet address(es):

General address of the contracting authority: www.clch.nhs.uk

Address of the buyer profile: www.clch.nhs.uk

Electronic access to information: http://suppliers.multiquote.com

Electronic submission of tenders and requests to participate: http://suppliers.multiquote.com

Further information can be obtained from: Central London Community Healthcare
7th Floor Victoria Street
Contact point(s): Procurement
For the attention of: Baijoo Haria
SW1E 6QP London
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Central London Community Healthcare Medical Devices Maintenance Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: London.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Organisation, wishes to engage an economic operator to provide the Services in respect of: The contractor/s shall provide a comprehensive maintenance service, including planned preventative maintenance (PPM) and repairs, for medical devices currently numbering approximately 4500 across the boroughs of Barnet, Hammersmith and Fulham, Kensington and Chelsea, and Westminster.

II.1.6)Common procurement vocabulary (CPV)

50420000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contractor/s shall provide a comprehensive maintenance service, including planned preventative maintenance (PPM) and repairs, for medical devices currently numbering approximately 4500 across the boroughs of Barnet, Hammersmith and Fulham, Kensington and Chelsea, and Westminster. The medical devices fall under the following lots: 1. General – anesthetic machine, Apnoea monitors, Electric beds, Audiometers, Blood pressure monitors, Capnograph, clinical thermometers, couches & plinths, curing lights, defibrillators, various Dental equipment, Diagnostics sets, Diathermy, Ear irrigators, ECG machines, Flowmeters & Cylinder regulators, Hoists, Hyfrecator, Infusion pumps, INR machines, Nail drills, Nebulisers, Operating table,Patient monitors, Plaster Saw, Saturation machines, Smoke evacuators, Spirometers, Suction units, Syringe drivers, Tourniquet, Treadmills, Tympanic Thermometers, Ultrasound machines and handheld devices, Urine Analysers & Wheelchairs. 2. Bladder Scanners 3. Clinical fridges 4. Dental X-ray equipment 5. Endoscopes 6. Weighing Scales CLCH recognises that the safe and appropriate use of medical devices is critical to the delivery of high quality health care. Medical devices and patient equipment are used every day by healthcare staff to support the diagnosis, care and treatment of patients. Effective management of medical devices mitigates harm related to their use, ensuring their clinical effectiveness, as well as patient and staff safety. The Trust is required to provide assurance of its compliance with the standards of regulatory bodies, such as the Care Quality Commission (CQC) and NHS Litigation Authority (NHSLA), that all patient equipment is maintained in good working order and that staff are competent in its use.
Estimated value excluding VAT: 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2015

Information about lots

Lot No: 1 Lot title: General

1)Short description

General – anesthetic machine, Apnoea monitors, Electric beds, Audiometers, Blood pressure monitors, Capnograph, clinical thermometers, couches & plinths, curing lights, defibrillators, various Dental equipment, Diagnostics sets, Diathermy, Ear irrigators, ECG machines, Flowmeters & Cylinder regulators, Hoists, Hyfrecator, Infusion pumps, INR machines, Nail drills, Nebulisers, Operating table,Patient monitors, Plaster Saw, Saturation machines, Smoke evacuators, Spirometers, Suction units, Syringe drivers, Tourniquet, Treadmills, Tympanic Thermometers, Ultrasound machines and handheld devices, Urine Analysers & Wheelchairs.

2)Common procurement vocabulary (CPV)

50420000

3)Quantity or scope

To provide PPM and general repairs to the above categories which is not exhaustive and subject to change.
Estimated value excluding VAT: 100 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2015

5)Additional information about lots

Lot No: 2 Lot title: Bladder Scanners

1)Short description

Bladder Scanners

2)Common procurement vocabulary (CPV)

50420000

3)Quantity or scope

To provide PPM and general repairs to the above categories which is not exhaustive and subject to change.
Estimated value excluding VAT: 20 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2015

5)Additional information about lots

Lot No: 3 Lot title: Clinical Fridges

1)Short description

Clinical Fridges

2)Common procurement vocabulary (CPV)

50420000

3)Quantity or scope

To provide PPM and general repairs to the above categories which is not exhaustive and subject to change.
Estimated value excluding VAT: 10 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2015

5)Additional information about lots

Lot No: 4 Lot title: Dental X-ray Equipment

1)Short description

Dental X-ray Equipment

2)Common procurement vocabulary (CPV)

50420000

3)Quantity or scope

To provide PPM and general repairs to the above categories which is not exhaustive and subject to change.
Estimated value excluding VAT: 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2015

5)Additional information about lots

Lot No: 5 Lot title: Endoscopes

1)Short description

Endoscopes

2)Common procurement vocabulary (CPV)

50420000

3)Quantity or scope

To provide PPM and general repairs to the above categories which is not exhaustive and subject to change.
Estimated value excluding VAT: 20 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2015

5)Additional information about lots

Lot No: 6 Lot title: Weighing Scales

1)Short description

Weighing Scales

2)Common procurement vocabulary (CPV)

50420000

3)Quantity or scope

To provide PPM and general repairs to the above categories which is not exhaustive and subject to change.
Estimated value excluding VAT: 10 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2015

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 days

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Minimum number of bidders as per OJEU stipulation and maximum number of bidders due to the potential volume of bidders.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CA2619

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.12.2013 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

All expressions of interest and/or communication to be made via the Central London Community Healthcare E-Tendering system: https://clch.multiquote.com Expressions Of Interest and/or Offers will not be accepted via any other means of communication.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Central London Community Healthcare
7th Floor Victoria Street
SW1E 6QP London
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.11.2013