Ceremonial Accoutrements Tender

The supply of ceremonial accoutrements consisting of various items.

United Kingdom-Bristol: Swords, cutlasses, bayonets and lances

2020/S 143-352953

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Leidos Supply
Postal address: Monarch Court, 8 The Brooms, Emersons Green
Town: Bristol
NUTS code: UK UNITED KINGDOM
Country: United Kingdom
E-mail: Rachael.Nicholls@leidos.com

Internet address(es):Main address: https://leidos-supply.app.jaggaer.com/esop/guest/go/opportunity/detail?opportunityId=49458

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://leidos-supply.app.jaggaer.com/esop/guest/go/opportunity/detail?opportunityId=49458

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://leidos-supply.app.jaggaer.com/esop/guest/go/opportunity/detail?opportunityId=49458

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Ceremonial Accoutrements

II.1.2)Main CPV code

35311000 Swords, cutlasses, bayonets and lances

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The supply of ceremonial accoutrements consisting of various items (including but not limited to: swords and scabbards, sporrans, feathers and plumes, aiguillettes, etc.) over a 4-year period.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Leather and Plastics

Lot No: 1

II.2.2)Additional CPV code(s)

19000000 Leather and textile fabrics, plastic and rubber materials

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The supply of ceremonial accoutrements consisting of various items including but not limited to sword slings and belts.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

This framework agreement will have an initial term of 3 years with an option to extend by one year (3 + 1).

This initial 2 years will be firm priced, year 3 and the option period will both be subject to a Variation Of Price (VOP) clause.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Cuirasses and Helmets

Lot No: 2

II.2.2)Additional CPV code(s)

18444110 Helmets

35813000 Military helmets

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The supply of ceremonial accoutrements consisting of various items including but not limited to cuirasses and helmets.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

This framework agreement will have an initial term of 3 years with an option to extend by one year (3 + 1).

This initial 2 years will be firm priced, year 3 and the option period will both be subject to a Variation Of Price (VOP) clause.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Feather and Hair

Lot No: 3

II.2.2)Additional CPV code(s)

03332200 Animal hair

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The supply of ceremonial accoutrements consisting of various items including but not limited to plumes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

This framework agreement will have an initial term of 3 years with an option to extend by one year (3 + 1).

This initial 2 years will be firm priced, year 3 and the option period will both be subject to a Variation Of Price (VOP) clause.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Textiles

Lot No: 4

II.2.2)Additional CPV code(s)

19210000 Woven fabrics

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The supply of ceremonial accoutrements consisting of various items including but not limited to belts, shoulder boards, gaiters and spats.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

This framework agreement will have an initial term of 3 years with an option to extend by one year (3 + 1).

This initial 2 years will be firm priced, year 3 and the option period will both be subject to a Variation Of Price (VOP) clause.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Corded Items

Lot No: 5

II.2.2)Additional CPV code(s)

39561110 Ribbon

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The Supply of ceremonial accoutrements consisting of various items including but not limited to shoulder cords and lanyards.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

This framework agreement will have an initial term of 3 years with an option to extend by one year (3 + 1).

This initial 2 years will be firm priced, year 3 and the option period will both be subject to a Variation Of Price (VOP) clause.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Swords, Scabbards and Refurbishments

Lot No: 6

II.2.2)Additional CPV code(s)

35311000 Swords, cutlasses, bayonets and lances

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The supply of ceremonial accoutrements consisting of various items including but not limited to swords and scabbards.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

This framework agreement will have an initial term of 3 years with an option to extend by one year (3 + 1).

This initial 2 years will be firm priced, year 3 and the option period will both be subject to a Variation Of Price (VOP) clause.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Wooden Items

Lot No: 7

II.2.2)Additional CPV code(s)

03410000 Wood

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The supply of ceremonial accoutrements consisting of various items including but not limited to pace sticks and staffs.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

This framework agreement will have an initial term of 3 years with an option to extend by one year (3 + 1).

This initial 2 years will be firm priced, year 3 and the option period will both be subject to a Variation Of Price (VOP) clause.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Metal and Miscellaneous

Lot No: 8

II.2.2)Additional CPV code(s)

14700000 Basic metals

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

The supply of ceremonial accoutrements consisting of various items including but not limited to buckles and waist plates.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

This framework agreement will have an initial term of 3 years with an option to extend by one year (3 + 1).

This initial 2 years will be firm priced, year 3 and the option period will both be subject to a Variation Of Price (VOP) clause.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/12/2020

Local time: 14:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/12/2020

Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The authority reserves the right to add additional in scope items to the Schedule of Requirements (SOR) during the life of the contract (any such items will fall within the scope of CPV codes listed in the contract notice.

This tender is being issued on the understanding that the fast-moving situation regarding Covid-19 might require Leidos to make changes to the timetable or other aspects of this tender (or cancel it completely).

Leidos reserves the right to take such steps as are necessary in light of subsequent developments and to inform tenderers of those steps as quickly as is possible. In submitting a response to this tender, You accept Leidos’ right to take such steps.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Leidos Supply Ltd
Town: Bristol
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/07/2020