Ceremonial Ammunition Tender

Ceremonial Ammunition Tender

Defence General Munitions have an upcoming requirement for the procurement of a suite of Ceremonial Ammunition.

United Kingdom-Bristol: Weapons, ammunition and associated parts

2020/S 136-335917

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, Weapons, Defence General Munitions (DGM) Project Team
Postal address: #4115, Fir 1b, ABW
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
E-mail: Francesca.James100@mod.gov.uk
Telephone: +44 67931237

Internet address(es):

General address of the contracting authority/entity: https://www.bipsolutions.com

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Procurement of Ceremonial Ammunition

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: UNITED KINGDOM.

NUTS code UK UNITED KINGDOM

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Weapons, ammunition and associated parts. Defence General Munitions have an upcoming requirement for the procurement of a suite of Ceremonial Ammunition. The authority intends to run a Competition for this suite of ammunition. This shall consist of 3 Pounder, 13 Pounder (4oz, 8oz and 1lb variants) and 105 mm blank rounds. These Natures are required for continued use at ceremonial firings on special occasions and at public events. They are fired from the 3 Pounder Naval Gun, the Quick Firing 13 Pounder Field Gun and the electrically initiated L118 105 mm Light Gun. The authority requires a quantity of 80 rounds of each of the 3 Pounder, 13 Pounder (1lb variant) and 105 mm for qualification purposes, to be delivered by no later than March 2021. On successful qualification of the ammunition, the authority anticipates a procurement of the following estimated quantities of ammunition:
— 3 Pounder — Qty 1464 in Financial Year (FY) 21/22, Qty 216 in FY 22/23 and Qty 216 FY 23/24,
— 13 Pounder (4oz) — Qty 0 in FY21/22, Qty 0 in FY 22/23 and Qty 96 FY 23/24,
— 13 Pounder (8oz) — Qty 300 in FY21/22, Qty 264 in FY 22/23 and Qty 300 FY 23/24,
— 13 Pounder (1lb) — Qty 0 in FY21/22, Qty 0 in FY 22/23 and Qty 192 FY 23/24,
— 105 mm — Qty 2634 in FY21/22, Qty 2634 in FY 22/23 and 2634 FY 23/24.
Please note, these quantities are indicative and may be subject to change. The contract is scheduled to be awarded no later than Quarter 4 of calendar year 2020. The contract has an anticipated duration of 3 firm years with banded quantity options to enable the authority to procure additional quantities of ammunition. There will also be an option for 2 additional years. An option for the Qualification of the ammunition to ensure safety and suitability for service will also be included.

II.1.6)Common procurement vocabulary (CPV)

35300000 Weapons, ammunition and associated parts

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The authority requires a quantity of 80 rounds of each of the 3 Pounder, 13 Pounder (1lb variant) and 105 mm for qualification purposes, to be delivered by no later than March 2021. On successful qualification of the ammunition, the authority anticipates a procurement of the following estimated quantities of ammunition:
— 3 Pounder — Qty 1464 in Financial Year (FY) 21/22, Qty 216 in FY 22/23 and Qty 216 FY 23/24,
— 13 Pounder (4oz) — Qty 0 in FY21/22, Qty 0 in FY 22/23 and Qty 96 FY 23/24,
— 13 Pounder (8oz) — Qty 300 in FY21/22, Qty 264 in FY 22/23 and Qty 300 FY 23/24,
— 13 Pounder (1lb) — Qty 0 in FY21/22, Qty 0 in FY 22/23 and Qty 192 FY 23/24,
— 105 mm — Qty 2634 in FY21/22, Qty 2634 in FY 22/23 and 2634 FY 23/24.
Please note, these quantities are indicative and may be subject to change. The contract is scheduled to be awarded no later than quarter 4 of calendar year 2020. The contract has an anticipated duration of 3 firm years with banded quantity options to enable the authority to procure additional quantities of ammunition. There will also be an option for 2 additional years. An option for the Qualification of the ammunition to ensure safety and suitability for service will also be included.
Estimated value excluding VAT:
Range: between 2 000 000 and 4 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is scheduled to be awarded no later than quarter 4 of calendar year 2020. The contract has an anticipated duration of 3 firm years, with banded quantity options to enable the authority to procure additional quantities of ammunition throughout these years and in the option years. There will also be option for 2 additional years on the contract. An option for the contractor to conduct the qualification of the ammunition, to ensure safety and suitability for service will also be included.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a Security Aspects Letter, the authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise. The Security Aspects Letter shall be issued at the invitation to tender stage, once tenderer’s have been down selected. GFE? check this.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator; and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The above-mentioned information shall be sought in response to the dynamic pre-qualification questionnaire which accompanies this contract notice.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority
The above mentioned information shall be sought in response to the dynamic pre-qualification questionnaire which accompanies this contract notice.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Minimum level(s) of standards possibly required
(m) The authority reserves the right under Article 21(5) of Directive 2009/81/EC to reject any potential provider and/or subcontractor chosen by the main contractor at any stage of the contract award procedure or during performance of the contract if that subcontractor:
1) requires access to classified information at Official Sensitive — Commercial; and
2) fails to provide evidence to the satisfaction of the authority that it has the capability to protect that level of classified information in accordance with Article 42.1(j) of Directive 2009/81/EC.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates:
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DGM/1974

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2020/S 071-170108 of 9.4.2020

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.8.2020 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.8.2020

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Electronic trading

Potential suppliers must note the mandatory requirement for electronic trading using the contracting, purchasing and finance (CP&F) electronic procurement tool. All payments for contractor deliverables under the contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contracting-purchasing-and-finance-e-procurement-system

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following access code: R633X87989. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 14 August 2020 11.00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online frequently asked questions (FAQ’s) or the user guides or contact the MOD DCO Helpdesk by emailing — support@contracts.mod.uk or call 0800282324.

Go reference: GO-2020714-DCB-16843562

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, Weapons, Defence General Munitions (DGM) Project Team
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
E-mail: Francesca.James100@mod.gov.uk
Telephone: +44 67931237

Body responsible for mediation procedures

Official name: Ministry of Defence, Weapons, Defence General Munitions (DGM) Project Team
Town: Bristol
Country: United Kingdom
E-mail: Francesca.James100@mod.gov.uk
Telephone: +44 67931237

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Defence General Munitions (DGM) Project Team
Town: Bristol
Country: United Kingdom
E-mail: Francesca.James100@mod.gov.uk
Telephone: +44 67931237

VI.5)Date of dispatch of this notice:

14.7.2020