Ceremonial Gown Hire Tender

Ceremonial Gown Hire Tender

The University of Manchester invites proposals for the servicing of its academic dress requirements.

United Kingdom-Manchester: Clothing, footwear, luggage articles and accessories

2018/S 213-488463

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The University of Manchester
Oxford Road
M13 9PL
United Kingdom
Telephone: +44 1612752160
E-mail: procurement@manchester.ac.uk
NUTS code: UKD3
Internet address(es):Main address: http://www.procurement.manchester.ac.uk/

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/universityofmanchester/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofmanchester/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Ceremonial Gown Hire

Reference number: 2018/1471/Gown Hire/RK/NG

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The University of Manchester invites proposals for the servicing of its academic dress requirements, with a view to appointing a single official robe maker.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

The University of Manchester (main site)

II.2.4)Description of the procurement:

The University of Manchester invites proposals for the servicing of its academic dress requirements, with a view to appointing a single official robe maker.

The University currently holds approximately 60 – 70 ceremonies each year in the UK, in July and December. There are a minimum of 40 ceremonies held in July (which can potentially increase to 50) and a minimum of 20 in December (which can potentially increase to 25), on consecutive days, with a minimum of 4 ceremonies per day (which can potentially increase to 5).

The total number of graduands for these ceremonies is circa 12 000. The ceremonies are currently held in the Whitworth Hall, Oxford Road Campus, Manchester.

There is also a requirement for provision of academic dress to the University staff for graduation and other ceremonies/events such as special graduation ceremonies, honorary degree ceremonies and other civic events.

The above information cannot be guaranteed at this stage and is subject to change.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend for a further 2 periods each of 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/12/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/12/2018
Local time: 12:30

The University of Manchester

Information about authorised persons and opening procedure:

University of Manchester staff only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice of England
United Kingdom

VI.4.2)Body responsible for mediation procedures

The University of Manchester
United KingdomInternet address: http://https://in-tendhost.co.uk/universityofmanchester/aspx/Home

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated through the European Journal. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

The University of Manchester
United Kingdom
E-mail: procurement@manchester.ac.ukInternet address: http://https://in-tendhost.co.uk/universityofmanchester/aspx/Home

VI.5)Date of dispatch of this notice: