Chichester District Council is currently responsible for the maintenance of 29 “off street” car parks throughout the district. There are approximately 6453 parking bays in total.

Reference number: kg01

Deadline date:25/10/2013

This deadline is for… Return of completed tenders

Contract value:£100,000 – £150,000

Location where the contract is to be carried out: Chichester

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Chichester District Council


Description of the contract

Chichester District Council is currently responsible for the maintenance of 29 “off street” car parks throughout the district. There are approximately 6453 parking bays in total. Future changes may mean we become responsible for some “on street” parking as well and the successful Contractor will be responsible for that element of works also. THE WORK The works will be a mix of but not limited to; • Replace worn, damaged sections of car park markings as/when/if requested • Strip and/or replace car park markings as/when/if requested • Reinstate car park markings to acceptable standard as/when/if instructed • Design and mark car park layout as/when/if requested Works shall be divided into 2 categories, 1) Emergency works = these must be started within 3 days of request. 2) Non-emergency works = start times to be agreed with the Employer. Whilst this is the first contract we have entered into for this type of works we expect the annual spend to be between £20,000 and £30,000. This amount is not guaranteed and should only be used as a guide. The value of the contract may change if the responsibility of the Council alters but the overall sum for the 5 year period will not exceed the current EU threshold of £174,000. Should the contract spend approach that sum before the end of the contract period the Council reserves the right to notify the Tenderer that it will have to carry out a public procurement exercise and retender for the work. The Council would, in those circumstances start a new contract at the next anniversary of the contract start date with the successful tenderer.



Classification of the contract

34996300 Control, safety or signalling equipment for parking facilities


Additional information

Contract type: Services – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 01/12/2013 – 30/11/2018


Who to contact

Contact name Rod Walters

Organisation name Chichester District Council

Address 1 East Pallant, Chichester, PO191TY

Telephone 01903 737726

Extension number:


How to apply

Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.