Child Daycare Services Torbay

Child Daycare Services Torbay

Zero to Five (0-5) years childcare / nursery provision.

UK-Torquay: child daycare services

2012/S 37-060052

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Torbay Council
Corporate Procurement, 1st floor Electric House, Castle Circus
For the attention of: Mrs Carly Wedderburn
TQ1 3DR Torquay
UNITED KINGDOM
Telephone: +44 1803208980
E-mail: carly.wedderburn@torbay.gov.uk

Internet address(es):

General address of the contracting authority: www.torbay.gov.uk

Address of the buyer profile: www.torbay.gov.uk/procurement

Further information can be obtained from: Supplying the South West
Internet address: https://www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Supplying the South West
Internet address: https://www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Supplying the South West
Internet address: https://www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Zero to Five (0-5) years childcare / nursery provision.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: Various location throughout Torbay, Devon, England.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Applicants are offered the opportunity to tender for the provision of day care in the locations of Chestnut Nursery, Kings and Queens Nursery, The Nest Nursery and Thistledown Nursery.
The contractor should have a proven track record of delivering quality childcare and education to children, be knowledgeable about the children’s centres agenda and be able to deliver integrated and inclusive day care for a minimum of ten (10) hours per day, five (5) days per week, forty-eight (48) weeks per year.
The contractor may be supported in setting up and developing the provision by means of a grant as well as other financial support, after which the contractor must demonstrate how the service will be sustainable. The contractor will also have access to training and advice through the Authority as other childcare providers in Torbay currently do.
This tender is split into lots which will allow applicants to quote for any and all lots and any combination of lots. The lots are as follows:
— Lot One (1) – Chestnut Nursery, Brixham, Devon,
— Lot Two (2) – Kings and Queens Nursery, Paignton, Devon,
— Lot Three (3) – The Nest, Brixham, Devon,
— Lot Four (4) – Thistledown Nursery, Torquay, Devon.
II.1.6)Common procurement vocabulary (CPV)

85312110, 80110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot One (1) – Childcare Provision at Chestnut Nursery, Brixham.
The Nursery is currently registered for thirty three (33) places and takes children from zero (0) to school age. The childcare offered is flexible and offers a mix of all ages including 6 baby (zero to two (0-2)) places. The Nursery currently opens at 7:00 and closes at 18:00, five (5) days per week.
Lot Two (2) – Childcare Provision at Kings and Queens Nursery, Paignton.
Childcare is provided on site by Kings and Queens Nursery, which has been open since 2005. The Nursery has fifty two (52) places and takes children from zero (0) to school age.
Lot Three (3) – Childcare Provision at The Nest Nursery, Brixham.
The Nest is currently registered under Ofsted to take up to a total of fifty five (55) children and takes children aged zero to three (0-3) years. However, the contractor will have the opportunity to deliver any additional childcare required by the three to five (3-5) age range.
Lot Four (4) – Day Care Provision at Thistledown Nursery Torquay.
The Nursery has thirty (30) places and takes children from zero (0) to school age.
Estimated value excluding VAT:
Range: between 4 000 000 and 8 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Childcare provision at Chestnut Nursery, Brixham

1)Short description

Detail regarding each of the lots is provided within the tender document.
2)Common procurement vocabulary (CPV)

85312110, 80110000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Childcare provision at Kings and Queens Nursery, Paignton

1)Short description

Detail regarding each of the lots is provided within the tender document.
2)Common procurement vocabulary (CPV)

85312110, 80110000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Childcare provision at The Nest Nursery, Brixham

1)Short description

Detail regarding each of the lots is provided within the tender document.
2)Common procurement vocabulary (CPV)

85312110, 80110000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Day care provision at Thistledown Nursery Torquay

1)Short description

Detail regarding each of the lots is provided within the tender document.
2)Common procurement vocabulary (CPV)

85312110, 80110000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment arrangements are to be as per the Authority’s terms and conditions, which will be included as part of the tender pack. Other financial conditions prevail associated with the generation of income for the service and similar, which are described within the tender pack also.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not applicable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract will be subject to a number of conditions, all described within the tender documentation, however, one of the main conditions shall be that the economic operator to whom the contract is awarded shall lease from the current leaseholder all of the necessary buildings within which the service shall be provided. Further details in relation to this issue and other similar issues are provided within the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met: any supplier may be disqualified who does not respond in the requisite manner by completing the tender document as detailed and attached within the Authority’s e-Tendering system. Candidates are referred to Regulation 23 of the Public Contracts Regulations (2006).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met: any supplier may be disqualified who does not respond in the requisite manner by completing the tender document as detailed and attached within Authority’s e-Tendering system. Candidates are referred to Regulation 24 of the Public Contracts Regulations (2006).
Minimum level(s) of standards possibly required: Minimum level(s) of standards required are detailed within the tender document as detailed and attached within the Authority’s e-Tendering system.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request;
(ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met: any supplier may be disqualified who does not respond in the requisite manner by completing the tender document as detailed and attached within ProContract.
Minimum level(s) of standards possibly required:
Minimum level(s) of standards required are detailed within the tender document as detailed and attached within the Authority’s e-Tendering system.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The tenderer must adhere to and be a member of the relevant childcare statutory bodies.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Method statements: technical. Weighting 70

2. Method statement: financial model. Weighting 15

3. Interview: technical. Weighting 15

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T15511CS
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.4.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.2.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 9.4.2012 – 12:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: One representative from the Democratic Services Department (Torbay Council) and one representative from the Corporate Procurement Team (Torbay Council) in accordance with the Authority’s financial regulations and standing orders for contracts.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 96 months
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All requests to participate and expressions of interest must be received via the Authority’s e-Tendering system: supplying the South West, which can be found at the following: www.supplyingthesouthwest.org.uk.

If you are new to the system you will need to register your organisation first, before you will be able to express your interest or receive the tender documents. To do so, please follow these simple steps:
Once you have accessed the system using the web address given above, please navigate to Supplier Registration on the left hand side of the page. Once there follow the steps as laid out within the Supplier Registration Wizard.
When you have completed the registration, you will receive confirmation via e-mail of your username and password – please keep this safe, as you will need it for future reference to the system. If possible, please ensure that you use a generic e-mail address for the purposes of registration, in order that access to the system is not restricted to just one individual.
Once you have registered (or if you are already registered) you are then able to express your interest and receive the tender documents by following these simple steps:
Access the system’s home page and click Opportunities on the left hand side of the page. Once there go to Latest Opportunities and click Search. Find and select Torbay Council from the drop-down list and click on the opportunity when you see it within the list. Click Login and Register Interest.
As soon as you have completed these processes you will be granted automatic access to the Tender documentation. You can find the Tender documentation by selection My Opportunities on the right hand side of the page, which will appear when you are logged in to the system.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

please refer to the following link, which will detail the lodging of appeals process: www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals.htm

Body responsible for mediation procedures

please refer to the following link, which will detail the lodging of appeals process: www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals.htm

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please refer to the following link, which will detail the lodging of appeals process: www.torbay.gov.uk/index/business/procurement/tenderprocess/tender_appeals.htm.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.2.2012