Child Health Information Service in East Anglia

Child Health Information Service in East Anglia

The Provider will need to deliver the following three core service components across East Anglia: 1. An IT system (the Child Health Information System): The system should provide a cohort analysis function as well as a call and recall function.

United Kingdom-Derby: Health and social work services

2016/S 148-268814

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arden and GEM CSU
Cardinal Square, Nottingham Road
For the attention of: Catherine Woodman
DE1 3QT Derby
United Kingdom

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

The National Health Service Commissioning Board

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Child Health Information Service (CHIS) in East Anglia.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: East Anglia.

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

NHS Arden and Greater East Midlands CSU (AGCSU) on behalf of NHS England Midlands and East (East) — the Commissioner — is inviting suitably qualified and experienced providers to tender for delivery of a Child Health Information Service (CHIS) across East Anglia.

To access the documentation and submit your response please register your organisation on the Bravo website: The ITT reference is itt_493 and responses should be made by 14:00 on 2.9.2016.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Child Health Information Service (CHIS) is a patient administration service which will provide an essential function ensuring that key demographics and clinical information is held and maintained on the Child Health Information System for all children aged 0-19 years that are residents, are registered with a GP within the local population, or are the responsibility of the Local Authority. This includes children moving in and out of the area to other CHIS responsible areas or out of the country.
CHIS holds individual clinical records and supports the provision of public health services for children and young people including Primary Care service, Health Visiting, School Nursing and Immunisation teams. The information will form the definitive measure of success against a wide range of outcomes including:
— Immunisation coverage supported through effective provision of in-year data to support targeted intervention.
— Offer and uptake of national screening programmes offered to newborn babies i.e. Newborn Blood Spot, Hearing Screening and Newborn and Infant Physical Examination (NIPE).
— Improvement of health outcomes for the 0-19 population of East Anglia and elsewhere as historically covered by this service.
— Management of disease outbreak.
— Achievement of the minimum standard for CHIS to enable delivery of Immunisation, Screening and Healthy Child Programmes across all local areas, resulting in effective delivery of children’s public health services, improved data collection for population health measures and better records on child health facilitating clinical and family decision-making.
The Provider will need to deliver the following three core service components across East Anglia:
1. An IT system (the Child Health Information System): The system should provide a cohort analysis function as well as a call and recall function. Current NHS community providers within the region are part of the National Programme for IT which has provided IT hardware and software (SystmOne) free of charge. This contract was decommissioned from 6th July 2016.
2. A Child Health Records Department (CHRD), the people who run the system; and
3. A Personal Child Health Record (PCHR), the ‘Red Book’.
The form of contract will be the NHS Standard Contract. The contract period will be three years with the option to extend for up to a further two years (maximum five year contract term). The estimated value is 1 430 000 GBP p.a.
Staff are currently employed on the existing contracts so it is likely that TUPE will apply to this procurement.
The procurement process will be run in accordance with Schedule 3 of the Public Contract Regulations 2015. The most economically advantageous tender derived using the criteria stated in the ITT will be successful.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2017. Completion 31.3.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees, bonds, deposits, insurance or other forms of security may be required in certain circumstances.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender documents.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 120-213860 of 24.6.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.8.2016 – 14:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.9.2016 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Arden & GEM CSU is managing this Procurement in accordance with the Public Contracts Regulations 2015 (the “Regulations”). The Service is being procured under “Schedule 3 — Social and Other Specific Services”.
The Contracting Authority will be using an eTendering system in this procurement exercise.
Suppliers Instructions: How to Express Interest in this Tender

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details —Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure)

2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering helpdesk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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