Child Health Information Service in East Anglia

Arden and GEM CSU
Cardinal Square, Nottingham Road
For the attention of: Catherine Woodman
DE1 3QT Derby
United Kingdom
E-mail: catherine.woodman@ardengemcsu.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Body governed by public law

Health

The contracting authority is purchasing on behalf of other contracting authorities: yes

The National Health Service Commissioning Board

Child Health Information Service (CHIS) in East Anglia.

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: East Anglia.

NUTS code UKH1

The notice involves a public contract

NHS Arden and Greater East Midlands CSU (AGCSU) on behalf of NHS England Midlands and East (East) — the Commissioner — is inviting suitably qualified and experienced providers to tender for delivery of a Child Health Information Service (CHIS) across East Anglia.

To access the documentation and submit your response please register your organisation on the Bravo website:https://ardengemcsu.bravosolution.co.uk. The ITT reference is itt_493 and responses should be made by 14:00 on 2.9.2016.

85000000

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no

The Child Health Information Service (CHIS) is a patient administration service which will provide an essential function ensuring that key demographics and clinical information is held and maintained on the Child Health Information System for all children aged 0-19 years that are residents, are registered with a GP within the local population, or are the responsibility of the Local Authority. This includes children moving in and out of the area to other CHIS responsible areas or out of the country.
CHIS holds individual clinical records and supports the provision of public health services for children and young people including Primary Care service, Health Visiting, School Nursing and Immunisation teams. The information will form the definitive measure of success against a wide range of outcomes including:
— Immunisation coverage supported through effective provision of in-year data to support targeted intervention.
— Offer and uptake of national screening programmes offered to newborn babies i.e. Newborn Blood Spot, Hearing Screening and Newborn and Infant Physical Examination (NIPE).
— Improvement of health outcomes for the 0-19 population of East Anglia and elsewhere as historically covered by this service.
— Management of disease outbreak.
— Achievement of the minimum standard for CHIS to enable delivery of Immunisation, Screening and Healthy Child Programmes across all local areas, resulting in effective delivery of children’s public health services, improved data collection for population health measures and better records on child health facilitating clinical and family decision-making.
The Provider will need to deliver the following three core service components across East Anglia:
1. An IT system (the Child Health Information System): The system should provide a cohort analysis function as well as a call and recall function. Current NHS community providers within the region are part of the National Programme for IT which has provided IT hardware and software (SystmOne) free of charge. This contract was decommissioned from 6th July 2016.
2. A Child Health Records Department (CHRD), the people who run the system; and
3. A Personal Child Health Record (PCHR), the ‘Red Book’.
The form of contract will be the NHS Standard Contract. The contract period will be three years with the option to extend for up to a further two years (maximum five year contract term). The estimated value is 1 430 000 GBP p.a.
Staff are currently employed on the existing contracts so it is likely that TUPE will apply to this procurement.
The procurement process will be run in accordance with Schedule 3 of the Public Contract Regulations 2015. The most economically advantageous tender derived using the criteria stated in the ITT will be successful.

Starting 1.4.2017. Completion 31.3.2022

Parent company or other guarantees, bonds, deposits, insurance or other forms of security may be required in certain circumstances.

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender documents.

Minimum level(s) of standards possibly required:
As detailed in the Invitation to Tender documents.

Open

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

An electronic auction will be used: no

itt_493

Prior information notice

Notice number in the OJEU: 2016/S 120-213860 of 24.6.2016

Time limit for receipt of requests for documents or for accessing documents: 31.8.2016 – 14:00
Payable documents: no

2.9.2016 – 14:00

English.

in days: 120 (from the date stated for receipt of tender)

Arden & GEM CSU is managing this Procurement in accordance with the Public Contracts Regulations 2015 (the “Regulations”). The Service is being procured under “Schedule 3 — Social and Other Specific Services”.
The Contracting Authority will be using an eTendering system in this procurement exercise.
Suppliers Instructions: How to Express Interest in this Tender

1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://ardengemcsu.bravosolution.co.uk and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details —Note the user-name you chose and click ‘Save’ when complete — You will shortly receive an e-mail with your unique password (please keep this secure)

2. Express an Interest in the tender — Login to the portal with the user-name/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT — There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the on-line help, or contact the eTendering helpdesk.

29.7.2016