Children Affected by Parental Substance Misuse Service

Children Affected by Parental Substance Misuse Service

By working together to provide timely, proportionate and appropriate interventions we aim to support children and young people affected by their own or others substance misuse.

UK-Ayr: welfare services for children and young people

2012/S 158-264342

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Ayrshire Council
Newton House, 30 Green Street Lane
For the attention of: Elizabeth Capperauld
KA8 8BH Ayr
Telephone: +44 3001230900

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

CE/25/12 Provision of a Children Affected by Parental Substance Misuse (CAPSM) Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Geographical area of South Ayrshire.
NUTS code UKM37

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

South Ayrshire Council is committed to providing high quality services to children and young people. By working together to provide timely, proportionate and appropriate interventions we aim to support children and young people affected by their own or others substance misuse.
The Council is commissioning the following children and young persons support services throughout the geographical area of South Ayrshire.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The total budget for the lifetime of the contract (including any extensions will be 368000.
Estimated value excluding VAT: 368 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The option to extend the contract for two (2) one (1) year periods.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be equal quarterly instalments, payable in arrears, upon submission by the Service Provider of properly accurate invoices.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: We will only consider tenderes from organisations who can evidence that they have experience and who have carried out work in this type of field previously. Providers must be registered with the Care Inspectorate and registration details must be provided with their tender response.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalitites necessary for evaluating if requirements are met:
All candidates are required to provide a copy of your company’s last two year’s audited FULL accounts and balance sheets in order that a financial review with regard to the financial stability of the company can be carried out.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.9.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

25.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 25.9.2012 – 12:00

County Buildings, Wellington Square, Ayr.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: One elected member and one independant officer of the Council.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Any questions relating to this document should be addressed though the Public Contracts Scotland Advertising Portal

The Online Questions & Answers facility allows Contractors to submit queries online for tender procedures which are advertised on the website. Purchasers can then manage and respond to clarifications online and circulate questions and answers to all Contractors on the interest list.
South Ayrshire Council, use this function to handle questions and clarifications during a tender procedure. Rather than handling queries via email or telephone, all questions can be submitted and responded to online and stored along with other notice details for easy reference.
Contractors are asked to use the online Q&A facility when this option has been activated by the Council, rather than submitting the query by email for example. After recording an interest in a specific notice, Contractors will be able to ask a question electronically and receive an automatic response when the query is answered.
However, it would be reasonable to allow sufficient time for questions to be answered rather than wait until the last minute as the answer might have an impact on all tendering organisations.
The deadline for posting questions via the portal is Tuesday 18th September 2012 at 5pm. This will assist with the delivery of a robust, equitable and transparent process.
(SC Ref:236469).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: South Ayrshire Council will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers, or 15 days in the event of postal communication. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact detailed in part 1.1 of the Contract Notice. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2006 (SSI 2006 No1) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.8.2012