Childrens and Communities Grant Tender

Childrens and Communities Grant Tender

Caerphilly County Borough Council Children and Communities Grant Programmes (Families First, Flying Start and Legacy) are looking to commission provider(s) to undertake a number of early intervention support services for citizens living within the CCBC Council area.

United Kingdom-Hengoed: Social work and related services

2020/S 182-440945

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
NUTS code: UKL16 Gwent Valleys
Postal code: CF82 7PG
Country: United Kingdom
E-mail: sellwhl@caerphilly.gov.uk
Telephone: +44 1443863161
Fax: +44 1443863167
Internet address(es):Main address: www.caerphilly.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Childrens and Communities Grant Tender

 

Reference number: CCBC/PS1984/20/HS

II.1.2)Main CPV code

85300000 Social work and related services

II.1.3)Type of contract

Services

II.1.4)Short description:

 

Caerphilly County Borough Council (CCBC) Children and Communities Grant Programmes (Families First, Flying Start and Legacy) are looking to commission provider(s) to undertake a number of early intervention support services for citizens living within the CCBC Council area. The services are designed to improve outcomes for children, young people, adults and families by providing a range of interventions. All interventions will be delivered to families locally, support their wellbeing and empower families. There are five (5) contracts (lots) as detailed below, providers may tender for one or more lots.

CCBC wish to establish individual contracts with external organisations to meet the guidance provided by Welsh Government for the two Anti-Poverty Programmes.

Applications are invited from organisations who will work together to deliver projects across Caerphilly county borough as part of the Anti Poverty Programmes.

 

II.1.5)Estimated total value

Value excluding VAT: 3 262 500.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
II.2)Description

II.2.1)Title:

Community Forum (Families First, Flying Start and Legacy)

 

Lot No: 1

II.2.2)Additional CPV code(s)

85300000 Social work and related services
85322000 Community action programme
85323000 Community health services
98000000 Other community, social and personal services
85000000 Health and social work services

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys
Main site or place of performance:

Within the boundaries of Caerphilly CBC.

 

II.2.4)Description of the procurement:

 

Caerphilly County Borough Council (CCBC) Families First, Flying Start and Legacy are looking to commission a provider to undertake a Community Forum service for citizens and families living within the CCBC area.

The project will engage with families, parents and citizens living in Caerphilly county borough, by establishing and supporting the running of Community Forum groups throughout the borough. The contract will require the following outcomes for citizens and families:

Building wellbeing and resilience through improved confidence and sense of belonging

Support citizens and families to make the most of their potential, building ambition and encourage learning for life

Development of skills through volunteering opportunities, working with partners and involvement in a wide range of community focused activities

Greater engagement with services and the wider community, including an improved understanding of support available

Timely referrals in and out of the project: continued support for citizens and families exiting Families First, Flying Start and Community Regeneration projects, with timely referrals onto targeted services if required.

Full details of this lot can be found in the ITT.

 

II.2.6)Estimated value

Value excluding VAT: 812 500.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 36

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract period is for three (3) years with the option to extend for up to a further period of twenty four (24) months on an annual basis. The estimated cost includes possible extensions.

 

II.2)Description

II.2.1)Title:

Wellbeing (Families First)

 

Lot No: 3

II.2.2)Additional CPV code(s)

85300000 Social work and related services
85322000 Community action programme
85323000 Community health services
98000000 Other community, social and personal services
85000000 Health and social work services

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys
Main site or place of performance:

Within the Borough of Caerphilly.

 

II.2.4)Description of the procurement:

 

Caerphilly County Borough Council (CCBC) Families First are looking to commission a provider to undertake a wellbeing support service for families living within the CCBC area with children and young people aged 25 and under.

This project will deliver support for families with children and young people aged 25 and under, living within the Caerphilly County Borough Council area, affected by low level mental health, emotional health and wellbeing.

The service is aimed at supporting individuals within the family, children, young people and parents at a low-level intervention. Families who will access the service will be below the threshold of services such as the Primary Mental Health Support Service (PMHSS) and Specialist Children and Adolescent Mental Health Services (S-CAMHS). Where psychologist/therapist input is needed, referrals should be made to more appropriate services.

Full details of this lot can be found in the ITT

 

II.2.6)Estimated value

Value excluding VAT: 550 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 36

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract period is for three (3) years with the option to extend for up to a further period of twenty four (24) months on an annual basis. The estimated cost includes possible extensions.

 

II.2)Description

II.2.1)Title:

Early Language Development (Flying Start and Families First)

 

Lot No: 4

II.2.2)Additional CPV code(s)

85300000 Social work and related services
85322000 Community action programme
85323000 Community health services
98000000 Other community, social and personal services
85000000 Health and social work services

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys
Main site or place of performance:

Within the Boundaries of Caerphilly.

 

II.2.4)Description of the procurement:

 

Caerphilly County Borough Council (CCBC) Flying Start and Families First are looking to commission a provider to undertake an early language development service for families living within the CCBC area with Early Years aged children.

The service will consist of two key elements:

Firstly, for children aged 3-12 months and their families to access information about the importance of talking, engaging and playing with children in the early years to develop language acquisition.

Secondly, the service will also deliver early intervention for early years aged children with low level language acquisition needs to improve the home learning environment.

Full details of this lot can be found in the ITT.

 

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 36

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract period is for three (3) years with the option to extend for up to a further period of twenty four (24) months on an annual basis. The estimated cost includes possible extensions.

 

II.2)Description

II.2.1)Title:

Parent Advocacy (Families First)

 

Lot No: 5

II.2.2)Additional CPV code(s)

85300000 Social work and related services
85322000 Community action programme
85323000 Community health services
98000000 Other community, social and personal services
85000000 Health and social work services

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys
Main site or place of performance:

Within the boundaries of Caerphilly.

 

II.2.4)Description of the procurement:

 

The project will deliver an impartial and independent advocacy service to parents and legal guardians of children/young people under the age of 18 living within the Caerphilly County Borough Council area.

The service will be delivered to a minimum of 175 individuals per annum and will be bespoke, dependent on the needs of the individual. Each intervention will involve working with a single individual addressing any advocacy issues and bringing them to a resolution.

The role of the advocate will include supporting, empowering and representing the parent/legal guardian. Advocacy support may include, but may not be limited to, enabling parents/legal guardians to:

Have a voice

Participate in meetings

Make informed choices

Liaise with the Council or other Public Sector bodies

Access information

Achieve disagreement resolution

Feel listened to and respected

Read/understand letters and correspondence.

Full details of this lot can be found in the ITT.

 

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 36

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract period is for three (3) years with the option to extend for up to a further period of twenty four (24) months on an annual basis. The estimated cost includes possible extensions.

 

II.2)Description

II.2.1)Title:

Targeted Parenting Support 8+ (Families First)

 

Lot No: 2

II.2.2)Additional CPV code(s)

85300000 Social work and related services
85322000 Community action programme
85323000 Community health services
98000000 Other community, social and personal services
85000000 Health and social work services

II.2.3)Place of performance

NUTS code: UKL16 Gwent Valleys
Main site or place of performance:

Within the Boundaries of Caerphilly.

 

II.2.4)Description of the procurement:

 

Caerphilly County Borough Council (CCBC) Families First are looking to commission a provider to undertake a Parenting Support Service for families living within the CCBC area with children aged 8 to 17.

The parenting support provided is required to address the needs of the families which historically has included understanding behaviour, establishing realistic boundaries and building capacity and resilience in the family. Parents should also be supported with identifying risk factors (both online and offline) and how to ensure their children are kept safe.

Parenting support staff should work with parents in a supportive and empowering way and may need to role model parenting techniques with families. Parents may need support with their own reactions and mindset when it comes to their children’s behaviour. Parents should be supported to communicate effectively as a family. Supportive family relationships are critical in helping to shape positive social and emotional wellbeing in children. The Service Provider should, therefore, consider the best ways to support parents to ensure they understand the complexity of the changes their child is experiencing and the important role they play in helping to guide their child through these challenges.

Parents should be supported to engage, listen and empathise with their children. Support should focus not only on physical developments but also emotional milestones, understanding their children’s responses and behaviour, the biology of stress and the impact of ACEs.

Full details of this lot can be found in the ITT.

 

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Duration in months: 36

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contract period is for three (3) years with the option to extend for up to a further period of twenty four (24) months on an annual basis. The estimated cost includes possible extensions.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

 

The nature of the arrangement is to establish individual contracts, five (5) in total with external organisations to meet the guidance provided by Welsh Government for the two Anti-Poverty Programmes.

The initial period for each contract is three (3) years from 1 April 2021 to 31 March 202024 with an option to extend for up to a further period of 24 months, extended on an annual basis. Please note that each contract is subject to external funding, which may effect the continuation of each contract.

Bidders shall note that TUPE Regulations are applicable to all lots from 1 April 2021 as the Council has existing contracts in place until the 31 March 2021.

This contract is being tendered under Schedule 3 of the Public Contracts Regulation 2015, schedule 3, falling within Regulation 74-77, otherwise known as the Light Touch Regime.

 

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Open procedure
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

 

This process is a two-stage, Open Tender Procedure.

Stage 1 — Selection Stage consists of pass/fail questions. Candidates are required to pass all pass/fail questions to proceed to Stage 2, Award Stage. Any candidate that receives a fail, will be eliminated from the process at the point where the fail occurs.

Stage 2 — Award Stage will consist of Quality 80 % and Price 20 %. Quality shall consist of tender response 40 %, interview 30 % and presentation 10 %.

Full details are in the ITT.

 

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 159-389126

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 15/10/2020
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

 

As part of the process, the tender will be undertaken utilising Caerphilly CBC’s Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1) Log in to the Proactis Portal E-tendering system at https://www.proactisplaza.com

2) Click the ‘Sign Up’ button.

3) Enter your details such as Organisation Name, Details and Primary Contact Details.

4) Please make a note of the Organisation ID and Login Name, then click Register.

5) You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6) Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7) In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8) Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9) In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10) Now click Done and you will enter the Supplier Home page.

11) From the Home Page, go to the ‘Opportunities’ area, where you can search for this Opportunity. Click on the ‘Show Me Arrow’ of the relevant opportunity and then click to register your interest on the relevant button.

12) Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the ‘Show Me Arrow’ of the relevant contract again and this will take you into the create a response section of the portal.

13) Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14) You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the ‘Decline’ button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the ‘Raise a Ticket’ function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachment.

Please note that interviews presentations shall be conducted virtually via TEAMS.

Full details of this arrangement can be found in the ITT

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=104018

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Organisations are required to submit a Community Benefits Plan/Method Statement but will not be scored as part of the evaluation process

(WA Ref:104018)

The buyer considers that this contract is suitable for consortia.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

15/09/2020