Children's Placements Dynamic Purchasing System West Sussex

Children’s Placements Dynamic Purchasing System West Sussex

West Sussex County Council Dynamic Purchasing System for Children’s Placements and Other Support Services.

United Kingdom-Chichester: Health and social work services

2018/S 221-505931

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

West Sussex County Council
County Hall, West Street
Chichester
PO19 1RG
United Kingdom
Contact person: Linda Jones
E-mail: linda.jones@westsussex.gov.uk
NUTS code: UK

Internet address(es):Main address: http://www.westsussex.gov.uk/default.aspx

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.sesharedservices.org.uk/esourcing

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://www.sesharedservices.org.uk/esourcing

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WSCC Dynamic Purchasing System for Children’s Placements and Other Support Services (CPOSS) — Ongoing DPS

Reference number: CWSCC – 023098

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

This is the on-going DPS Children’s Placements and Other Support Services 9 (CPOSS) A pseudo-dynamic purchasing system (DPS) for the provision of placements for children from providers of accommodation based services including independent foster and residential care and independent and non-maintained special schools (CPOSS). The DPS will consist of 4 categories. The categories and their sub-categories are as follows:

DPS Categories

— Category 1 Schools:

(a) Residential schools;

(b) Day schools;

(d) Residential short breaks for SEND *sub-categories (a) to (d) to cover placements for children with SEND and CWD;

— Category 2: specialist provision institutions (Colleges);

— Category 3: independent fostering agencies (IFA);

— Category 4: children’s residential full details can be found within the tender pack.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Category 1 – Schools

Lot No: 1

II.2.2)Additional CPV code(s)

80000000

85000000

85310000

85311000

85312000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

II.2.4)Description of the procurement:

Category 1 covers the below sub categories:

(a) Residential schools;

(b) Day schools;

(d) Residential short breaks for SEND *sub-categories (a) to (d) to cover placements for children with SEND and CWD Full details of the service can be found in the tender pack at Document 02 Service Specification.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 702 269 008.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2019

End: 28/02/2026

This contract is subject to renewal: yes

Description of renewals:

The contract may be renewed upon expiry.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The below local authorities have advised that they may be interested in using this contract during the contract term:

— West Sussex County Council,

— Bath and North East Somerset Council,

— Bristol City Council,

— Brighton and Hove City Council,

— Portsmouth City Council,

— Gloucester County Council,

— South Gloucestershire Council,

— Surrey County Council,

— Wiltshire County Council,

— Southampton City Council.

II.2)Description

II.2.1)Title:

Category 2: Specialist Provision Institutions (Colleges)

Lot No: 2

II.2.2)Additional CPV code(s)

85000000

80000000

85311000

85312000

85300000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

II.2.4)Description of the procurement:

Category 2 is for specialist provision institutions (Colleges) Full details can be found in the tender pack at Category 2 Document 02 — the service specification.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 223 791 561.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2019

End: 28/02/2026

This contract is subject to renewal: yes

Description of renewals:

The contract may be renewed upon expiry.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The below local authorities have advised that they may be interested in using this contract during the contract term:

— West Sussex County Council,

— Bath and North East Somerset Council,

— Bristol City Council,

— Brighton and Hove City Council,

— Portsmouth City Council,

— Gloucester County Council,

— South Gloucestershire Council,

— Surrey County Council,

— Wiltshire County Council,

— Southampton City Council.

II.2)Description

II.2.1)Title:

Category 3 — Independent Fostering Agencies (IFA)

Lot No: 3

II.2.2)Additional CPV code(s)

85000000

85311000

85311300

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

II.2.4)Description of the procurement:

Category 3 is for Independent Fostering Agencies (IFA) full details can be found in the tender pack at Category 3 Document 02 — the service specification.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 78 846 974.85 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2019

End: 28/02/2026

This contract is subject to renewal: yes

Description of renewals:

The contract may be renewed upon expiry.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The below local authorities have advised that they may be interested in using Category 3 of this contract during the contract term:

— West Sussex County Council,

— Brighton and Hove City Council.

II.2)Description

II.2.1)Title:

Category 4 — Children’s Residential

Lot No: 4

II.2.2)Additional CPV code(s)

85000000

85311000

85311300

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

II.2.4)Description of the procurement:

Category 4 is for children’s residential full details can be found in the tender pack at Category 4 Document 02 — the service specification.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 132 806 828.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2019

End: 28/02/2026

This contract is subject to renewal: yes

Description of renewals:

The contract may be renewed upon expiry.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The below local authorities have advised that they may be interested in using Category 4 of this contract during the contract term:

— West Sussex County Council,

— Brighton and Hove City Council.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/02/2026

Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 28/02/2026

Local time: 15:05

Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Potential Bidders will be able to view all of the tender documents by registering on the West Sussex e-Sourcing Portal. Bidders can apply to join the DPS at any time from 5.11.2018 and can continue to do so throughout the duration of the DPS. Requests to Participate received by the Council prior to 1.3.2019 will be processed and evaluated by the Council as follows:

— for submissions received prior to 1.12.2018, the Council will finalise its evaluation of such submissions by 31.12.2018,

— for submissions received between 1.12.2018 and 31.12.2018 the Council will finalise its evaluation of such submissions by 31.1.2019,

— for submissions received between 1.1.2019 and 31.1.2019 the Council will finalise its evaluation of such submissions by 28.2.2019; and

— for submissions received between 1.2.2019 and 28.2.2019 the Council will finalise its evaluation of such submissions by 22.3.2019.

For any submission received from the 1.3.2019 onwards the Council will finalise its evaluation of such submissions within 15 working days of receipt. Following the publication of a second OJEU notice, potential Bidders will be able to view all of the tender documents by registering on the West Sussex e-Sourcing Portal.

VI.4)Procedures for review

VI.4.1)Review body

West Sussex County Council
Chichester
PO19 1RG
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/11/2018