CHP Maintenance 2015 for University of Warwick

The provision of a 10 year performance based, planned and reactive CHP (combined heat and power) maintenance contract to be awarded in 3 Lots.

United Kingdom-Coventry: Repair and maintenance services of generators

2014/S 225-397780

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Warwick
Gibbet Hill Road
Contact point(s): https://in-tendhost.co.uk/universityofwarwick
For the attention of: Marie Hughes
CV4 7AL Coventry
UNITED KINGDOM
Telephone: +44 2476151049
E-mail: m.l.hughes@warwick.ac.uk
Fax: +44 2476528495

Internet address(es):

General address of the contracting authority: www.warwick.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CHP Maintenance 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: University of Warwick.

NUTS code UKG33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of a 10 year performance based, planned and reactive CHP (combined heat and power) maintenance contract to be awarded in 3 Lots.
The CHP is defined as all components/machinery contained within the CHP enclosure with all ancillary equipment. The comprehensive servicing will include all parts, mileage and expenses, any repairs, breakdowns, major overhaul items i.e. engine rebuild, heat exchanger cleaning, alternator refurbishing, or modifications required to achieve or exceed the set performance target.

II.1.6)Common procurement vocabulary (CPV)

50532300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 — Boiler House

1)Short description

The boiler house CHP installation consists of 2 No. Cummins 1.4MWe reciprocating gas engines with the associated heat recovery from flue gas and engine jacket.

2)Common procurement vocabulary (CPV)

50532300

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Lot 2 — Cryfield Energy Centre

1)Short description

The Cryfield Energy Centre CHP installation consists of 2 No. MWM 2MWe reciprocating gas engines with the associated heat recovery from flue gas and engine jacket. The engines are new and due to start operation in December 2014.

2)Common procurement vocabulary (CPV)

50532300

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Lot 3 — East Site

1)Short description

The East Site CHP installation consists of 1 No. MAN 400KWe reciprocating gas engine with the associated heat recovery from flue gas and engine jacket.

2)Common procurement vocabulary (CPV)

50532300

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A list of recent, similar, relevant contracts, undertaken in Higher Education, Government or similar environment together with contact details in all cases, to permit references to be sought without further recourse.
Health and Safety Policy and Procedures;
Health and Safety accreditations;
Gas Safe Certification.
Minimum level(s) of standards possibly required:
HSE Stage 1 Competence.
Gas Safe Registered.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 15
Objective criteria for choosing the limited number of candidates: Previous Contract History, References.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.1.2015 – 23:59

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Every 10 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Martin Lightbown
University of Warwick, Gibbet Hill Road
CV4 7AL Coventry
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.11.2014