CHP Maintenance Tender

CHP Maintenance Tender

Monitoring, Maintenance, Servicing, Breakdown, Repair & Refurbishment of CHP Generators.

UK-Warrington: repair and maintenance services

2012/S 41-067187

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

United Utilities Water PLC
Thirlmere House, Lingley Mere Busines Park, Great Sankey
For the attention of: Nicola Turner
WA5 3LP Warrington
Telephone: +44 1925677527

Internet address(es):

General address of the contracting entity:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

I.3)Contract award on behalf of other contracting entities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:

Monitoring, Maintenance, Servicing, Breakdown, Repair & Refurbishment of CHP Generators.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: North west of England.
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreementDuration in years: 7
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 330 000 GBP

II.1.5)Short description of the contract or purchase(s):

United Utilities wishes to award a Framework Agreement for a period of 5 years with an extension provision of 2 years (1+1), 7 years in total for the servicing of their CHP engines. Organisations already working with United Utilities under any other arrangement must still respond to this PreQualification Questionnaire (PQQ) in order to be considered for inclusion in the process.
United Utilities have a total of 23 CHP units consisting of reciprocating engines with outputs between 85 kWe and 340kWe. They are situated across 11 sites in the North West of England. The requirement consists of the following areas:
Routine service schedules as specified by the manufacturer, maintenance and breakdown coverage of the CHP Units and all auxiliaries, routine monitoring, refurbishment of CHP units in accordance with manufacturers recommendations, reporting of servicing, material usage, hours run (EP).
Routine Servicing:
Routine Servicing must be undertaken to ensure full compliance with the manufacturers recommendations which will include all minor and major refurbishments / overhauls between the minimum / maximum hours required. It shall be the Suppliers responsibility to ensure that the engines are available at all times, except for agreed downtime which will be specified in the ITT. Following award of contract, the successful supplier shall be required to submit a programme of work for a following period.
Maintenance and Breakdown:
A comprehensive maintenance, breakdown and repair service is required, ensuring a 24 hour a day 365 days per annum cover with a response time of 6 hours from receipt of fault information.
A dedicated system to monitor the condition of each engine (service desk) and direct the appropriate response to meet the agreed SLA for return to service, and carry out bespoke diagnostics and reporting to assess the availability, efficiency, power output and heat recovery statistics. This will include a weekly availability reporting function to agreed SLA.
Provide per engine details in an annual spreadsheet report, of material usage (oil, spark plugs, filters, antifreeze, water top up, any components replaced: thermocouples, pumps, heads, liners, pistons etc), to the project manager. Waste oil movements off site will be recorded on consignment notes to the companys site operations staff.
Also requirement to report monthly details of the gas consumed, heat recovered, electricity generated.
All installed CHP have combustion emission limits set by the PPC legislation and local air quality regulations. There is a requirement to ensure these limits are routinely checked during servicing and measures taken to ensure compliance with the limits, and generators are prepared for an annual emissions test which is reportable to the Environment Agency.
II.1.6)Common procurement vocabulary (CPV)

50000000, 34312000, 42124100, 71300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Monitoring, routine and planned servicing, overhauls both major and minor, emergency breakdown attendance and repair and general repairs.
Estimated value excluding VAT
Range: between 2 000 000 and 2 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Guarantees or Performance Bonds may be required depending upon the financial standing of the interested party at time of assessment. This will be identified in the Prequalification Questionnaire.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be identified in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability under English Law.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information concerning the personal situation of the contractor, supplier or service provider and information and formalities necessary for the evaulation of the minimum capacity required will be identified in the Pre-Qualification Document. Interested parties will be expected to demonstrate legal position, economic and financial capacity and technical capability in their responses to the Prequalification Questionnaire and will be assessed against those reponses.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This will be identified in the Prequalification Questionnaire. Financial capability will be assessed by use of an applicant’s Equifax score.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: This will be identified in the Prequalification Questionnaire. Applicants will have to demonstrate as a minimum capacity in terms of resources and experience appropropriate to the scope and shall be expected to demonstrate their capability in the relevant areas.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.3.2012 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Interested applicants can access the Prequalification Questionnaire by accessing the link below and using the following details:

Username: Bidder.
Password: CHP.
Please note that username and password are case sensitive.
Interested Applicants must complete and return the PQQ by the closing date of 15.3.2012. No additonal time shall be given after 15.3.2012 for applicants who have not completed the PQQ by this date.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.2.2012