CISCO Telephony Equipment for Northern Ireland Education Authority

The Education Authority is seeking to establish a framework for the supply and delivery of Cisco unified communication hardware, software and associated services.

United Kingdom-Belfast: Electrical apparatus for line telephony or line telegraphy

2017/S 187-382418

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Education Authority NI
Grahamsbridge Road, Dundonald
Belfast
BT16 2HS
United Kingdom
Contact person: David Gilmore
E-mail: david.gilmore@eani.org.uk
NUTS code: UK

Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

70321 — CISCO Telephony Equipment for the Education Authority.

Reference number: 70321/Resource No 1161270

II.1.2)Main CPV code

32552000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The Education Authority (EA) is seeking to establish a framework for the supply and delivery of Cisco unified communication hardware, software and associated services. This will be a call off contract for the period December 2017 to December 2020 with option to extend for 2 further periods of 12 months each. The EA has already made a large investment in Cisco IP telephony with associated hardware and software elements across its building estate. The objective of this procurement exercise is to develop a framework contract that will enable the Authority to build on this investment, extending and augmenting this system in such a way as to best leverage the existing investment, while maximising the potential of what is a resilient and scalable single telephony platform.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

32550000

32552100

32543000

64215000

II.2.3)Place of performance

NUTS code: UKN0

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Cost criterion – Name: Cost / Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/12/2017

End: 31/12/2020

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract may be extended for 2 further 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Suppliers interested in this tender must register and submit their tender through eTendersNI at the following link. https://etendersni.gov.uk/epps Further assistance is available from the eTendersNI Help-desk on 0800 240 454 or email ni-eproc-helpdesk@eurodyn.com

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

See tender documents for further details.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/11/2017

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/02/2018

IV.2.7)Conditions for opening of tenders

Date: 03/11/2017

Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic payment will be used

VI.3)Additional information:

Suppliers interested in this tender must register and submit their tender through eTendersNI at the following link https://etendersni.gov.uk/epps Further assistance is available from the eTendersNI Help-desk on 0800 240 454 or email ni-eproc-helpdesk@eurodyn.com

VI.4)Procedures for review

VI.4.1)Review body

Education Authority
Grahamsbridge Road, Dundonald
Belfast
BT16 2HS
United Kingdom
Telephone: +44 2890566200

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Education Authority will incorporate a standstill period at the point information on the award of the contracts communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for the unsuccessful tenderers to challenge the award decision before any contracts are entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/09/2017

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