Citizens Advice Promotional Products Tender

Lot 1 Supply, distribution and storage of Citizens Advice promotional products.

United Kingdom-London: Promotional services

2017/S 145-299452

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

National Association of Citizens Advice Bureaux
200 Aldersgate
London
EC1A 4HD
United Kingdom
E-mail: cita-centralprocurement@citizensadvice.org.uk
NUTS code: UKIInternet address(es):Main address: https://www.citizensadvice.org.uk/

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA37169

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.citizensadvice.org.uk/about-us/how-citizens-advice-works/products-and-services/work-with-us/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: charity

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Promotional Merchandise Services.

II.1.2)Main CPV code

79342200

II.1.3)Type of contract

Services

II.1.4)Short description:

Citizens Advice offers a range of products which our customers can use to promote us to the public.

Our customers are local Citizens Advice services and national Citizens Advice staff. Occasionally external organisations, such as Trading Standards, also need to order certain products.

The campaigns and equality teams and the Consumer and Witness Services, who are all national Citizens Advice teams also depend on the merchandise site to distribute free materials across the network of local Citizens Advice/courts.

The core list of promotional products available to customers are the following but not limited to:

Fund-raising — Collecting buckets, hand-held collecting boxes, static collecting boxes.

Branded logos, stickers, pull up banners and signage.

Promotional items — mugs, key rings,

Publications — posters, leaflets,

Stationery — Folders, notebooks, pens,

Wearable items — Bags, fleeces, lanyards, running vests.

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Lot 1 — Supply, distribution and storage of Citizens Advice promotional products.

Lot 2 — Supply, distribution and storage of Citizens Advice promotional products and template editing system.

II.2)Description

II.2.1)Title:

Supply, distribution and storage of Citizens Advice promotional products

Lot No: 1

II.2.2)Additional CPV code(s)

79342200

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The requirements under Lot 1 will be for the following:

Sourcing of merchandise products on behalf of Citizens Advice;

Storage of Citizens Advice merchandise products;

Ability to place orders via telephone and online ordering website;

Distribution of merchandise products across the UK;

Ability to create a mark-up on costs sold to potentially make a profit;

Be responsible for the design of Citizens Advice branded merchandise and for them to be approved by Citizens Advice before being produced;

MI Reporting on a monthly basis;

To forward plan at least a year’s stock;

Provide a tailored online ordering website for customers to place orders.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Up to a further 24 months subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Supply, distribution, storage of Citizens Advice promotional products and template editing system

Lot No: 2

II.2.2)Additional CPV code(s)

30194700

79342200

72212224

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The requirements for under Lot 2 will be the same as for Lot 1 but with the following additional requirements:

To integrate a template editing system to the merchandise ordering site to create a ‘one stop shop’ for brand.

To group templates into categories.

To have fixed and editable areas of the template.

Allow customers to edit, save, download as PDF and PNG as a minimum.

Allow customers to send to print via the site.

Delivery options with a fast track option.

Colour consistency across products and with our brand colour palette.

A range of products including but not limited to, pull up banners, canvas signs, business cards, posters, leaflets, flyers, photex wall stickers, large format foamex prints, social media banners, sticky labels.

The option to centrally sign off designs before print.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24

This contract is subject to renewal: yes

Description of renewals:

Up to a further 24 months subject to contract satisfaction.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/08/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 08/09/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=199733

(MT Ref: 199733).

VI.4)Procedures for review

VI.4.1)Review body

National Association of Citizens Advice Bureaux
200 Aldersgate
London
EC1A 4HD
United Kingdom
Telephone: +44 3000231355Internet address:https://www.citizensadvice.org.uk/

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/07/2017

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