City Downland Estate Management Contract

City Downland Estate Management Contract

The contract will involve estate management across a range of disciplines including rent collection, general property advice, lettings, rent reviews, lease renewals, tenants applications and valuation of land and property situated in Brighton and Hove and surrounding areas.

UK-Hove: property management services of real estate on a fee or contract basis

2012/S 203-334178

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Brighton and Hove City Council
Corporate Procurement, 2nd Floor, Kings House, Grand Avenue
Contact point(s): Ben Howard
BN3 2SR Hove
UNITED KINGDOM
Telephone: +44 1273291811
E-mail: ben.howard@brighton-hove.gov.uk
Fax: +44 1273291247

Internet address(es):

General address of the contracting authority: http://www.brighton-hove.gov.uk/procurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

City Downland Estate Management Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code UKJ21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Brighton and Hove City Council are seeking to appoint a suitably qualified management company for the provision of City Downland Estate Management services for five (5) years with the option to extend for periods up to 24 months subject to performance (at the Councils discretion).
The contract will involve estate management across a range of disciplines including rent collection, general property advice, lettings, rent reviews, lease renewals, tenants applications and valuation of land and property situated in Brighton and Hove and surrounding areas.
II.1.6)Common procurement vocabulary (CPV)

70330000, 70000000, 70300000, 70332100

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Brighton & Hove City Council are seeking to appoint a suitably qualified management company for the provision of City Downland Estate Management services for five (5) years with the option to extend for periods up to 24 months subject to performance (at the Councils discretion).
The contract will involve estate management across a range of disciplines including rent collection, general property advice, lettings, rent reviews, lease renewals, tenants applications and valuation of land and property situated in Brighton and Hove and surrounding areas.
Estimated value excluding VAT:
Range: between 500 000,00 and 700 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: Original contract duration is five (5) years with the option to extend for periods up to 24 months subject to performance (at the Councils discretion).
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of the deposits and bonds required by the Contracting Authority will be set out in the Tender Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the main terms and conditions of financing and payment will be set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Membership of the Royal Institution of Chartered Surveyors (RICS) is required for the duration of the contract.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender which can be obtained from the South East Business Portal (https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001).

Interested companies should search for opportunities against Brighton and Hove City Council.
Invitation to Tenders should be returned to the correspondance address in Section 1, and must be returned in an unmarked envelope by the date stipulated in IV.3.4.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Invitation to Tender which can be obtained from the South East Business Portal (https://www.businessportal.southeastiep.gov.uk/sece/cms.nsf/vLiveDocs/SD-DEVV-6UNGEK?OpenDocument&contentid=1.001).

Interested companies should search for opportunities against Brighton and Hove City Council.
Invitation to Tenders should be returned to the correspondance address in Section 1, and must be returned in an unmarked envelope by the date stipulated in IV.3.4.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1127
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Brighton & Hove City Council, will incorporate a minimum 10 calendar days standstill period at the point information on the decision to award the contract is communicated to tenderers. This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated in section I.1 within the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months) (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the Regulations). Where a legal challenge is launched against the award decision Brighton & Hove City Council (the Contracting Authority as appropriate) is obliged to suspend the making of the contract. Where a challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.10.2012