Civil Engineering Framework Contract

Civil Engineering Framework Contract

Argyll and Lochaber and Central operations area Civil Engineering framework contract.

United Kingdom-Edinburgh: Works for complete or part construction and civil engineering work

2013/S 168-290906

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission
Silvan House, 231 Corstorphine Road
For the attention of: Jenna Morrison
EH12 7AT Edinburgh
UNITED KINGDOM
Telephone: +44 1313146495
E-mail: procurement.services@forestry.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.forestry.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11322

Further information can be obtained from: Forestry Commission
Silvan House, 231 Corstorphine Road
For the attention of: Jenna Morrison
EH12 7AT Edinburgh
UNITED KINGDOM
Telephone: +44 1313146495
E-mail: procurement.services@forestry.gsi.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Forestry Commission
Silvan House, 231 Corstorphine Road
For the attention of: Jenna Morrison
EH12 7AT Edinburgh
UNITED KINGDOM
Telephone: +44 1313146495
E-mail: procurement.services@forestry.gsi.gov.uk

Tenders or requests to participate must be sent to: Forestry Commission
Silvan House, 231 Corstorphine Road
For the attention of: Jenna Morisson
EH12 7AT Edinburgh
UNITED KINGDOM
Telephone: +44 1313146581

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Forestry
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Argyll and Lochaber and Central operations area Civil Engineering framework contract
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Argyll Lochaber and Central.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 78
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

We will be awarding a Framework Contract for Civil Engineering Works in Argyll & Lochaber and Central Operations areas.
The total value of this Framework Contract over the entire period will be in the region of 25 million GBP. This value will be split into a large number of contracts within Lots and Zone boundaries as detailed below. Contracts could range from very low value for example 1,000 GBP to higher value work e.g. 150,000 GBP.
It should be noted that the nature of the works is unpredictable, fragmented and will be spread throughout the zone area. Before submitting a bid all Contractors should consider whether the nature of this delivery requirement is appropriate to their particular circumstances.
II.1.6)Common procurement vocabulary (CPV)

45200000, 45500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The total value of this Framework Contract over the entire period will be in the region of 25 million GBP. This value will be split into a large number of contracts within Lots and Zone boundaries as detailed below. Contracts could range from very low value for example 1,000 GBP to higher value work e.g. 150,000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Zone 1 – Lochaber

1)Short description

Construction and Upgrade of roads
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

750k GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Zone 5 – Tay

1)Short description

Construction of New Roads and Upgrade of Existing Roads
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 150k GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Zone 3 -Scottish Lowlands

1)Short description

Construction of New Roads and Upgrade of Existing Roads
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 750K GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Zone 2 – West Argyll

1)Short description

Construction of New Roads and Upgrade of Existing Roads
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 1.5million GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Zone 4 – Cowal and Trossachs

1)Short description

Construction of New Roads and Upgrade of Existing Roads
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

1.1million GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Zone 6 – Great Glen

1)Short description

Maintenance Works, Construction of Harvesting Facilities, Recreation Works and other Similar Works
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 400k GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Zone 8 – North Argyll

1)Short description

Maintenance Works, Construction of Harvesting Facilities, Recreation Works and other Similar Works
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 450k GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Zone 9- South Argyll

1)Short description

Maintenance Works, Construction of Harvesting Facilities, Recreation Works and other Similar Works
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 450k GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Zone 10 – Scottish Lowlands

1)Short description

Maintenance Works, Construction of Harvesting Facilities, Recreation Works and other Similar Works
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 75k GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Zone 11- Cowal

1)Short description

Maintenance Works, Construction of Harvesting Facilities, Recreation Works and other Similar Works
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 125k GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Zone 12 – Trossachs

1)Short description

Maintenance Works, Construction of Harvesting Facilities, Recreation Works and other Similar Works
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 75k GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Zone 13- Tay

1)Short description

Maintenance Works, Construction of Harvesting Facilities, Recreation Works and other Similar Works
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 100k GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Zone 7 – Mull & Loch Sunart

1)Short description

Maintenance Works, Construction of Harvesting Facilities, Recreation Works and other Similar Works
2)Common procurement vocabulary (CPV)

45200000, 45500000

3)Quantity or scope

approximately 300K GBP per annum
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

All minimum are identified within the ITT document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All minimum are identified within the ITT document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All minimum are identified within the ITT document.
Minimum level(s) of standards possibly required: All minimum are identified within the ITT document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All minimum are identified within the ITT document.
Minimum level(s) of standards possibly required:
All minimum are identified within the ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.10.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

27.11.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018.
VI.2)Information about European Union funds
VI.3)Additional information

This Framework will cover:
Lot 1 – Construction of New Roads and Upgrade of Existing Roads
Lot 2 – Maintenance Works, Construction of Harvesting Facilities, Recreation Works and other Similar Works
Each Lot has been split further into smaller geographic zones to provide fair access to both small and larger suppliers in line with Scottish Government objectives; there are 13 zones in total. Suppliers are free to apply for as many or as few zones as their capacity allows. Zone details along with their respective estimated annual values are detailed in this notice. Please note that estimated values per zone will be split further into individual contracts when the framework is operational. Contracts could range from very low value for example 1 000 GBP to higher value work e.g. 150 000 GBP.
Lot 1 Further Details
Construction of new roads and upgrade of existing roads will include operations such as creation of formation; supply, lay and compaction of base and wearing courses; grading and profiling; widening of existing forest roads; quarrying (drill / blast / crush); ditching; installation of culverts; scarifying surfaces; construction of passing places and turning heads and in occasional circumstances may include bridge construction (in common with all elements this aspect may be subcontracted if required).
Argyll & Lochaber Operational area currently undertakes approximately 45km of new road work and 10km of upgrade work per year. Central Operational area currently undertakes approximately 15km of new road work and 25km of upgrade work per year. Going forward, this work will be undertaken using this new Framework Contract.
Work under the framework contract for Lot 1 will be priced through the mini-competition mechanism on a job by job basis.
Under the Framework Contract, where applicable, you will assume the role and responsibilities of the Principal Contractor under the CDM regulations 2007.
Lot 2 Further Details
Maintenance works, construction of harvesting facilities, recreation and other similar works will include but not be limited to operations such as culvert replacement / maintenance, road repair / maintenance, road bridge repair / maintenance, foot bridge construction / repair / maintenance, quarry works, path construction / repairs / maintenance, grading and rolling, ditch maintenance, scrub clearing, labouring, harvesting ramps, harvesting tracks, stacking bays, turning heads and passing places and other similar civil engineering works.
We have produced a Maintenance Price List which we will use for evaluation purposes. Suppliers submitting bids at this stage will be required to submit prices based on the activities described in this list. All parts of the list must be priced. Suppliers have the option to price this list differently for each zone they are bidding for should they deem it appropriate; alternatively they can provide one set of pricing and apply this to all zones bid within Lot 2. Future work under the framework contract for Lot 2 will be priced through the mini-competition mechanism on a job by job basis.
As detailed below Emergency and Minor jobs will fall within the scope of this Lot and rates for hired machinery will be sought shortly after award of the Framework Contract and thereafter annually from all Framework contractors.
Emergency and Minor Jobs
Emergency jobs where the contractor is required on site within 24 hours and some minor pieces of work which are 5 days or less will be awarded directly to the Framework contractor with the cheapest pre-determined hired machinery rates. Rates for hired machinery will be sought shortly after award of the Framework Contract and thereafter annually from all Framework contractors that are successful in securing a place within the Lot 2 zones.
Emergency or minor jobs will require hired machinery with an operator. For jobs that require more than one piece of machinery with operator the FC will only approach those contractors who can provide all of the required machinery to complete the job.
General Requirements for both Lots
In all call-offs under the Framework Contract we expect contractors to use the most energy, fuel and water efficient methods available, where practical and cost effective.
Framework contractors will be monitored against a standard set of Key Performance Indicators (KPI’s) to ensure quality is maintained throughout the framework period.
Bidder Briefing Days
Bidders must choose one of the Bidder Briefing Days to attend (either 29th in Argyll & Lochaber Operations Area or 30th October in Central Operations Area); attendance at one of these days is mandatory. Bidders may send a maximum of two representatives to their chosen Bidder Day and must email their choice of date/venue and the names of representatives to the contract at page one of this Invitation to Tender. Note, Contractors should only attend one of the Bidder Briefing Days regardless of the number/location of the zones they intend to bid for.
(SC Ref:276204)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Head of Procurement
231 Corstorphine Road
Edinburgh
UNITED KINGDOM
E-mail: procurement.services@forestry.gsi.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.8.2013